FY26 Pneumatic Tube System Maintenance and Software Support Svc.

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 8, is soliciting quotations for preventive maintenance and software support services for an existing TransLogic/Swisslog pneumatic tube system at the C.W. Bill Young VA Medical Center in Bay Pines, Florida, with responses due September 15, 2026, at 12:30 PM EDT. The Government intends to sole source this requirement to TransLogic Corporation as the only responsible source, though all capable sources may submit quotations and capability statements for consideration.

Place of performance is Bay Pines, Florida. The requirement encompasses quarterly preventive maintenance with four scheduled visits annually—two comprehensive visits covering 100 percent of the system and two interim visits covering 50 percent of high-use components—plus 24/7/365 software maintenance and technical support including licensing, service packs, version releases, bug-fix updates, and Tier 2/Tier 3 technical capabilities. The existing system comprises approximately 89 stations, 70 transfer units, 11 blowers, and associated components. The base contract period runs September 30, 2026, through September 29, 2027, with four optional 12-month renewal periods extending through September 29, 2031. The estimated contract value is $12.5 million, firm-fixed-price.

Quotations must be submitted electronically to Lakiesha.Anderson@va.gov. The Contracting Officer will determine fair and reasonable pricing using price analysis, historical VA pricing for similar services, an Independent Government Cost Estimate, and relevant market research. The NAICS code is 811310, Commercial and Industrial Machinery and Equipment Repair and Maintenance; PSC is J039, Maint/Repair/Rebuild of Equipment—Materials Handling Equipment. Insurance requirements include General Liability at $500,000, Automobile Liability at $200,000 per person and $500,000 per occurrence, and Workers' Compensation.