Effective Date: 12/30/2025 Page 1 of 4 Revision: 02 Acquisition ID#: 36C248-26-AP-2764

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR COMMERCIAL ITEMS IN

ACCORDANCE WITH RFO 12.201-1

Acquisition Plan Action ID: 36C248-26-AP-2764

1. Contracting Activity: Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Veterans Integrated Service Network (VISN) 8, Network Contracting Office 8 (NCO 8), in support of the Bay Pines VA Healthcare System, C.W. Bill Young VA Medical Center, Bay Pines, Florida.

2237/Purchase Request Number: 516-26-2-5105-0605

2. Nature and/or Description of the Action Being Processed: The Department of Veterans Affairs, Network Contracting Office 8, intends to acquire Pneumatic Tube System Preventive Maintenance and Software Support Services for the existing TransLogic/Swisslog pneumatic tube system located at the C.W. Bill Young VA Medical Center in Bay Pines, Florida. The installed system consists of approximately 89 stations, 70 transfer units, 11 blowers, associated components, and operational software.

This acquisition is being conducted using the simplified procedures for commercial products and commercial services prescribed by RFO 12.201-1, with competition restricted in accordance with RFO 12.102(b) under the statutory authority of 41 U.S.C. § 1901. The contemplated action is a firm-fixed-price contract consisting of one 12-month base period and four 12-month option periods.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The Contractor shall provide all labor, supervision, tools, equipment, transportation, and other resources necessary to perform preventive maintenance and software maintenance/support for the existing TransLogic/Swisslog pneumatic tube system.

Preventive maintenance shall be performed quarterly, consisting of four scheduled visits per contract year. Two visits shall include complete preventive maintenance of 100 percent of the pneumatic tube system, and two interim visits shall include preventive maintenance of 50 percent of the system, focusing on high-use and critical components. Preventive maintenance shall include inspection, cleaning, adjustment, calibration, lubrication, and testing of applicable system components in accordance with the manufacturer's recommended maintenance procedures and applicable technical manuals.

Software maintenance and support shall include applicable software licensing, service packs, version releases, documented bug-fix updates, 24/7/365 technical support, and Tier 2/Tier 3 technical support.

The anticipated period of performance is a 12-month base period plus four 12-month option periods.

Based on current pricing, the estimated total value is

4. Statutory Authority Permitting Restricted Competition:

This acquisition is being conducted using the simplified procedures for commercial products and commercial services prescribed by RFO 12.201-1. In accordance with RFO 12.102(b), the statutory authority for restricting competition for an acquisition valued above the Simplified Acquisition Threshold but not exceeding $9 million under these procedures is 41 U.S.C. § 1901. Competition is restricted on this procurement for the reason below:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency

Requirements ( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services

Effective Date: 12/30/2025 Page 2 of 4 Revision: 02 Acquisition ID#: 36C248-26-AP-2764

( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The Bay Pines VA Medical Center operates an existing TransLogic/Swisslog pneumatic tube system. The Government's requirement is for continued preventive maintenance and software support of the installed system rather than acquisition of a replacement pneumatic tube system.

Market research identified manufacturer documentation concerning the proprietary nature of TransLogic pneumatic tube systems. TransLogic has previously represented to VA that its pneumatic tube systems incorporate proprietary operational technology, including hardware such as motors, seals, sensors, stations, transfer units, blowers and electronics; integrated software, including system enhancements and protective security features; accessories; and preventive-maintenance items.

TransLogic further represented that only its Sales Representatives, Field Service Engineers, or designated employees are authorized to service, sell, install, or upgrade TransLogic pneumatic tube systems or individual system components. The manufacturer also stated that work performed by a non-authorized agent could affect existing TransLogic Corporation or Swisslog Healthcare warranty or service-agreement coverage.

The current requirement also includes maintenance and support of the TransLogic pneumatic tube system's operational software, including software licensing, releases, service packs, documented bug-fix updates, and Tier 2/Tier 3 technical support. Historical manufacturer information identifies the integrated software as proprietary TransLogic technology.

Bay Pines-specific modernization documentation confirms that the existing system incorporates TransLogic hardware and Nexus™ System Control Software, with software licensing, releases, service packs, bug fixes, and technical support provided through the Software Maintenance Agreement. Based on the proprietary nature and configuration of the installed system, manufacturer service authorization, and VA acquisition history, TransLogic Corporation is the only responsible source capable of providing the required preventive maintenance and software support for the existing Bay Pines TransLogic/Swisslog pneumatic tube system.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: The Contracting Officer conducted market research to identify potential sources capable of providing preventive maintenance and software support for the existing TransLogic/Swisslog pneumatic tube system. Research included review of VA acquisition history through the Analytics, Data and Decision Support Unified Platform (ADDS UP), review of prior VA and NCO 8 acquisitions involving TransLogic pneumatic tube systems, review of manufacturer proprietary-source information, and review of available Government contract vehicles.

The market research identified numerous VA acquisitions for maintenance and support of existing TransLogic pneumatic tube systems. The research did not identify another contractor with demonstrated VA performance providing the complete manufacturer-supported preventive maintenance and proprietary software-support requirement for an installed TransLogic system.

To provide additional notice to industry, the Government will publish a Notice of Intent to Sole Source on SAM.gov with the complete RFQ and Statement of Work attached. Responsible sources that believe they can satisfy the complete requirement will be afforded an opportunity to submit capability information for consideration by the Contracting Officer prior to award.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: In accordance with RFO 12.204(a), the Contracting Officer will determine the final price to be fair and reasonable using price analysis prior to award. The analysis will consider the contractor's proposed pricing, relevant historical prices paid by VA for TransLogic pneumatic tube preventive