FY25 Yellow Ribbon lodging and conference/class rooms.
Closed Solicitation Posted
- Solicitation number
- W912KZ25QA005
- Agency
-
Kentucky National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Bowling Green, Kentucky 42102, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Kentucky Army National Guard is seeking lodging and conference facilities for a Yellow Ribbon pre-deployment event in Bowling Green, Kentucky. The solicitation requires a venue to accommodate 120 personnel with 71 hotel rooms on January 24, 2025, and provide conference spaces on January 25, 2025. Specific requirements include a general session room for 650 people, youth activities room for 50 children, breakout rooms, and a job fair space with specific A/V equipment needs. The contract will be awarded based on low price only, with strict requirements that all quotes must exactly match the specifications outlined in the Statement of Work. Quotes received without complete provisions filled out will be considered non-responsive, and the government's contract obligation is contingent on the availability of appropriated funds.
The solicitation is set aside for total small business participation and covers the NAICS category for Hotels and Motels. The venue must be located within 50 miles of Bowling Green and remain in Kentucky. Specific space requirements include four conference/classroom spaces operating from 0700-1400, with light refreshments and continuous water service. The contract requires the vendor to provide detailed cancellation and room addition terms, allowing for up to 10% room modifications. Contractors must also comply with the Service Contract Act Wage Determination, which establishes minimum wage rates and fringe benefits for service employees. The contract has a firm deadline for proposal submission on December 27, 2024, with a contract approval deadline of January 1, 2025, for the January event dates.
Notice text
2 versions
Update #2 · Latest ·
Amendment 1: I have uploaded an amended SOW to reflect clarifications regarding number of rooms, type and number of A/V Equipment, and removing the dollar amount assigned to the refreshments. Total number of rooms for lodging is 71. A/V equipment required is 2 Screens with 2 projectors, 1 microphone with podium, and 4 speakers on stands throughout the room. There is no specific requirement for dollar amount on morning and afternoon light refreshments.
Award will be based on low price only, all quotes submitted will be reviewed to ensure they meet exact specifications outlined in the attached SOW. Any quotes that do not meet exact specifications will not be considered for award.
Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds to award this contract. No legal liability on the part of the Government for any payment nor will an award of a contract may arise until funds are made available to the Contracting Officer.
All offerors are required to review and fill-in the provisions within this solicitation. Offers received without the provisions filled will be considered non-responsive.
The Kentucky National Guard has a requirement for Lodging and Conference/Classroom space in Bowling Green, Kentucky for the dates of 24 Jan 2025 through 25 Jan 2025. Please see attached Solicitation, 623rd Post MOB YR zip file for breakdown of services, dates for rooms, light refreshments, and AV equipment requested.
Update #1 ·
Award will be based on low price only, all quotes submitted will be reviewed to ensure they meet exact specifications outlined in the attached SOW. Any quotes that do not meet exact specifications will not be considered for award.
Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds to award this contract. No legal liability on the part of the Government for any payment nor will an award of a contract may arise until funds are made available to the Contracting Officer.
All offerors are required to review and fill-in the provisions within this solicitation. Offers received without the provisions filled will be considered non-responsive.
The Kentucky National Guard has a requirement for Lodging and Conference/Classroom space in Bowling Green, Kentucky for the dates of 24 Jan 2025 through 25 Jan 2025. Please see attached Solicitation, 623rd Post MOB YR zip file for breakdown of services, dates for rooms, light refreshments, and AV equipment requested.
Files
| File | Type | Posted |
|---|---|---|
| Amended 20241218 1-623 FAR_203rd FSC SOW.pdf | ||
| Wage Determination 623rd FAR FY 25 YR.pdf | ||
| 623rd Post MOB YR (2).zip | ZIP file |
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