Amended 20241218 1-623 FAR_203rd FSC SOW.pdf
PDF 171 KB Posted
- Solicitation number
- W912KZ25QA005
About this file
This Statement of Work outlines requirements for a Kentucky National Guard Yellow Ribbon pre-deployment event for 1-623 FAR in Bowling Green, Kentucky on January 25, 2025. The contract requires 71 hotel rooms (double bed preferred) for 120 people on January 24, 2025, and four conference/classroom spaces from 0700-1400 on January 25, 2025.
The facility must provide specific room configurations including: a general session room for 650 people plus 30 vendor tables, a youth activities room for 50 children, a breakout room for 250 people, and a job fair room accommodating 150 chairs plus 20 vendor tables. A/V requirements include 2 screens with projectors, 1 microphone with podium, and 4 speakers. Light refreshments must be provided with morning and afternoon sessions, including coffee until 10:00 AM and continuous water service. The venue must be within 50 miles of Bowling Green (Warren County) and remain in Kentucky. Contract approval deadline is January 1, 2025, with the vendor required to specify cancellation/addition terms for up to 10% of rooms.
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Other files
| File | Type | Posted |
|---|---|---|
| 623rd Post MOB YR (2).zip | ZIP file | |
| Wage Determination 623rd FAR FY 25 YR.pdf |
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Text version
KY National Guard Yellow Ribbon Program
Pre-Deployment, 1-Day Event for 1-623 FAR
Statement of Work
Date of Event: 25 January 2025
Desired Location: Bowling Green, Kentucky
Date: Time: Room Type: # Of Roo ms:
Room Style: # Of people
Room Requirements:
24 Jan
N/A Hotel (Sleeping) Rooms
71 Double bed preferred (mix) 120 N/A
A/V Equipment:
A/V is requested and must be part of contract: 2 Screens with 2 projectors, 1 microphone with podium, and 4 speakers on stands throughout the room.
Light refreshments: Provide adequate number of refreshments for attendees with a variety of different types of snacks for attendees such as pastries, bagels, chips, fruit, etc. Must have coffee available in the morning until 10:00 AM and water available for duration of the event. Separate table required near children’s room with water and various snacks for children. Request 2 refreshment sessions, one in morning and one in afternoon.
25 Jan
0700-1400 Conference Rooms & Classrooms
4 Room 1 (General Session):
accommodate 650 people in an open conference setting, plus 30 additional rectangular tables with 2 chairs each (lined on outside of general seating in “horseshoe formation”) for vendors. Vendor area can be in hallway before conference room entry if space allows.
Room 2 (Youth Activities):
accommodate 50 children ages 6-17 for, with tables and chairs (classroom setting) and open area for recreation.
Room 3 (Breakout room):
classroom style (or theater style) setting for group discussion.
Room 4 (Job Fair Room):
150 chairs for general seating with 20 tables with 2 chairs each along outside perimeter of room for vendors.
625 A stage, podium and/or open space for main speakers and 2 large screens
Tables and chairs for art projects
Chairs for up to 250 people
Chairs for 100 people and 20 tables with 2 chairs at each table for vendors
Specific Instructions:
o Will contract for 71 hotel rooms.
o Vendor must state when they must be told to be able to cancel or add up to 10% of the room(s) o Tentative room list will be sent to hotel prior to event (courtesy to hotel).
o Venue with means to set up light refreshments, maintain and provide refreshments.
o Area for event: (see top of page for specific location preference) if preferred locations are unavailable then search area is not to exceed 50 miles outside of Bowling Green (Warren County), KY (must stay in state of Kentucky).
o Suspense for the contract approval is 1 Jan 2025.
File details come from the government source that posted it. Updated .