FY25 58 RQS Working Group Conference Room
Cancelled Solicitation Posted
- Solicitation number
- FA487725QA408
- Agency
-
Air Combat Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Woman-Owned Small Business
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Las Vegas, Nevada 89183, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Combat Command is seeking a contractor to provide conference room rental services for the 58th Rescue Squadron's working group meeting at the South Point Hotel in Las Vegas, Nevada. The solicitation requires the contractor to reserve, set up, and support one ballroom and three breakout rooms with comprehensive audio/visual facilities for up to 550 personnel from June 15-21, 2025. The contract will support AFSPECWAR senior leadership gathering, with specific requirements detailed in the Performance Work Statement, including room configurations, technical support, and equipment management. The evaluation will be based on the lowest priced technically acceptable quote, with a systematic review process to select the most suitable proposal. Key dates include a questions deadline of May 28, 2025, at 12 PM Arizona Standard Time, and a quote submission deadline of June 3, 2025, at 12 PM Arizona Standard Time.
The contract is set aside specifically for Woman-Owned Small Businesses and falls under the NAICS category of Convention and Trade Show Organizers (561920). The place of performance is located in Las Vegas, Nevada (ZIP 89183), with the contractor responsible for detailed room setup between 5:00 p.m. and 10:00 p.m. on June 15, and 7:00 a.m. to 5:00 p.m. or 10:00 p.m. on subsequent days. The scope includes managing room layouts, providing extensive AV equipment like projectors, screens, microphones, and sound systems, and ensuring continuous technical support throughout the event. While specific award value is not explicitly stated, the contract requires comprehensive service delivery for 150 attendees with strict technical and logistical specifications. Interested parties should direct questions and quotes to SSgt Carlos Melendez, TSgt Natalie Bernal, and Ms. Roxanne Elfering via their provided email addresses.
Notice text
The contractor will perform the specific requirements and logistics for the reservation, set-up, and support of one Ballroom and three Breakout rooms equipped with comprehensive audio/visual facilities at the South Point Hotel, Las Vegas Nevada from 15-21 June 2025. The conference will be attended by up to 550 personnel. The contractor will be responsible for the specific requirements and logistics for the reservation, set-up, and support of one Ballroom and three Breakout rooms equipped with comprehensive audio/visual facilities at the South Point Hotel, Las Vegas Nevada from 15-21 June 2025. The Contractor shall furnish the necessary Ballrooms and Breakout rooms, along with comprehensive audio/visual support, to facilitate the gathering of AFSPECWAR senior leadership. Please see Performce Work Statement for full detail of the requirement.
The winning quote will be selected from the lowest priced technically acceptable quote If the initial lowest priced quote is not technically acceptable and awardable, evaluation of the next lowest priced quote for technical acceptability will occur and will continue so forth until the lowest priced technically acceptable.
Questions due date: 28 May 2025 at 12PM Standard Arizona Time
Quote due date: 3 June 2025 at 12PM Standard Arizona Time
Send all questions and quote to: SSgt Carlos Melendez, email carlos.melendez.10@us.af.mil, TSgt Natalie Bernal, email natalie.bernal@us.af.mil and Ms. Roxanne Elfering, email roxanne.elfering@us.af.mil
Attachments:
Attachment 1 - Performance Work Statement
Attachment 2 - Provisions and Clauses
Attachment 3 - WD 2015-5473 Rev 24
Files
| File | Type | Posted |
|---|---|---|
| Attachment 3 - WD 2015-5473 Rev 24.pdf | ||
| Attachment 1 - Performance Work Statement.pdf | ||
| Attachment 2 - Provisions and Clauses.pdf |
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