FY25 1st QTR National, Kosher and Halal Food

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. The solicitation number is 15BBR024Q00000016 and this solicitation is issued as a Request for Quote (RFQ). Please read through its entirety.

Solicitation is for FY25 1st Quarter National, Kosher and Halal Food. For a list, descriptions, and total quantities of all items, refer to attached document.

The NAICS for this requirement is 311999.

TERMS OF DELIVERY ARE F.O.B. DESTINATION TO:
MDC Brooklyn

Food Service Warehouse

Brooklyn Navy Yard, Building 4

185 Flushing Ave.

Brooklyn, NY 11205

The MDC Brooklyn Food Service Department will place orders that must be delivered beginnning the week of October 01, 2024 and end October 18, 2024, unless otherwise specified on product specification section. Delivery will be made Tuesday – Thursday from 7:00 am – 12:00 pm. Please specify delivery schedule on solicitation. Upon Award, the Food Service Warehouse must be contacted prior to delivery for approval or adjustments in delivery schedule. The following delivery contact is Mr. Dylan Cagnard at dcagnard@bop.gov / (347) 893-3926.

*Vendor(s) who submit a quote concur that the delivery date can be met. *

*Vendor(s) who submit a quote on highlighted and color-coded group items must bid for all same color-coded items.* 

*If awarded, all items must be delivered with an invoice. *

Evaluation factors are past performance, price, and delivery time. Best value determination method will be used to make awards. Quoter(s) are advised the government reserves the right to make single or multiple awards. The government will award to the responsible quoter(s) whose quote is conforming to the solicitation.

Do not change case counts, unless specified, or your quote will not be considered. Do not provide a Unit Price past the 4th decimal point for your quote or that line item will not be considered. All quotes must be clear.

The Government reserves the right upon inspection to reject items if they are damaged or not to the specifications as listed in the solicitation.

All certified religious diet items must be marked "kosher parve" or “certified halal” on the package or the product will be refused. All certified religious diet items offered in the resulting contract must be certified by an accepted Orthodox Kosher certification agency from the United States or Canada and documentation confirming certification must be provided. Certification agencies include: OU - Union of Orthodox Jewish Congregations; OK - Organized Kashrus Laboratories; Star K, KOF K; KAJ K'hal Adas Jeshurun; OKS Organization of Orthodox Kashrus Supervision; OV Vaad Hoeir of Saint Louis; CRC - Central Rabbinical Congress of the USA and Canada; CRC - Chicago Rabbinical Counsel; or Kosher Overseers of America. Certified Halal items will be certified by a Halal Certification Agency. Quoters will include a letter of certification from the religious certification agency dated no more than 11 months from the date of the quote provided.

All non-frozen and perishable foods must be delivered between 34 degrees F to 41 degrees F.

*** Please review the “Award Delivery Information – RFQ” document attached to the Solicitation for more information regarding delivery requirements. ***

The completed package should be returned no later than 4:00 p.m. Eastern Standard Time on September 11, 2024. Vendors shall submit signed and dated offers to Dilena Infante, contract specialist DInfante@bop.gov by email ONLY.  Fax, hand delivered, or mail-in quotes WILL NOT be accepted.

Be sure to complete all information requested on page #1 of the quote sheet attachment.

Information will be posted to the General Services Administration Federal Business Opportunities website: http://www.sam.gov. All future information about this acquisition, including amendments, cancellations, award letter and low quote(s) will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation.

The anticipated award date is on or about September 18, 2024. Questions "clarity only" will be answered by e-mail only (no phone calls please).

Faith Based and Community Based Organizations have the right to submit quotes equally with other organizations for contracts for which they are eligible.

All vendors must be completely registered in the System for Award Management, http://www.sam.gov prior to award, during performance, and through final payment of any contract resulting from this solicitation.