Janitorial services abraham lincoln natl cemetery

36C78619Q0027 Amendment 0001
Technical Acceptability
Demonstrated experience performing this requirement
Demonstrated qualifications to perform services
Use of Sub-Contractors
Contractor SHALL have a license to conduct business in the state of Illinois and shall submit a copy with their offer
2. Date for receipt of offers remains unchanged to September 21, 2018 12:00 noon.
3.All other terms and conditions remain unchanged.
..

RFQ FOR COMMERCIAL ITEMS
GENERAL INFORMATION
Document Type: Combined Synopsis Solicitation Tiered Evaluation
Solicitation Number: 36C78619Q0027
Post Date: 09/08/2018
Original Response Date: 09/21/2018 at 12:00 pm
Applicable NAICS: 561720
Classification Code: S201
Set Aside Type: Service Disabled Veteran Owned Small Business
Period of Performance: Date of Award September 30, 2019 with (4) one-year options if exercised
Issuing Contracting Office: Department of Veterans Affairs
National Cemetery Administration, Contract Services
75 Barrett Heights Rd., Suite 309
Stafford, VA 22556
Place of Performance: Abraham Lincoln National Cemetery
20953 West Hoff Road
Elwood, IL 60421
Attachments: A Wage Determination No. 2015-5019, Revision 10
B Performance Work Statement
C Past Performance Questionnaire
D List of References
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78619Q0027.
This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-100 Effective August 22, 2018.
This is a 100% set-aside for Service Disabled Veteran Owned Small Business
The applicable North American Industrial Classification System (NAICS) code for this procurement is 561720, with a business size standard of $18.0 million.
This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.
The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Requirements Contract.
Scope: The contractor shall be responsible for providing janitorial services at Abraham Lincoln National Cemetery.
PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to provide janitorial services at Abraham Lincoln National Cemetery located in Elwood, IL 60421 following National Cemetery Administration standards. Units and services to be in accordance with Performance Work Statement, Technical Specifications, Performance Incentives/Disincentives, terms and conditions contained in this solicitation.
The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly.
PRICE SCHEDULE
Provide all necessary labor, materials, supplies, tools and equipment (to include Safety Data Sheets) to perform janitorial services at Abraham Lincoln National Cemetery in Elwood, Illinois for the period October 1, 2018 through September 30, 2018 (base period) with four (4) 1-year options to extend the term of the contract, if exercised through September 30, 2023, in accordance with all terms, conditions, and specifications contained in this contract:
Base Period: October 1, 2018 through September 30, 2019
CLIN
Description
EST. QTY
Unit
Cost/
Unit
Year Total
DAILY
0001
Janitorial Services at Administration Building
12
Monthly
$_______
$_________
0002
Janitorial Services at Public Information Building (Weekdays & Holidays)
12
Monthly
$_______
$_________
0003
Weekend Janitorial Services at Public Information Building (Restrooms & Breezeway Only) Saturdays & Sundays
52
Weekends
$_______
$_________
0004
Janitorial Services at Honor Guard Building (Weekdays)
12
Monthly
$_______
$_________
SEMI-ANNUAL
0005
Clean Interior & Exterior Windows, Sills, Light Fixtures Window Blinds & HVAC at PIC/Honor Guard & Administration Buildings
2
Each
$_______
$_________
0006
Shampoo Carpets and Rugs at PIC and Admin Buildings
2
Each
$_______
$_________
0007
Strip and Wax floors in Administration Building
2
Each
$_______
$_________
0008
Scrub and Clean Floors
(ceramic and limestone floors)
2
Each
$_______
$_________
Total Base Year:
$_________
Option Year One: October 1, 2019 through September 30, 2020
CLIN
Description
Est. QTY
Unit
Cost/
Unit
Year Total
DAILY
1001
Janitorial Services at Administration Building
12
Monthly
$_______
$_________
1002
Janitorial Services at Public Information Building (Weekdays & Holidays)
12
Monthly
$_______
$_________
1003
Weekend Janitorial Services at Public Information Building (Restrooms & Breezeway Only) Saturdays & Sundays
52
Weekends
$_______
$_________
1004
Janitorial Services at Honor Guard Building (Weekdays)
12
Monthly
$_______
$_________
SEMI-ANNUAL
1005
Clean Interior & Exterior Windows, Sills, Light Fixtures Window Blinds & HVAC at PIC/Honor Guard & Administration Buildings
2
Each
$_______
$_________
1006
-Shampoo Carpets and Rugs at PIC and Admin Buildings
2
Each
$_______
$_________
1007
Strip and Wax floors in Administration Building
2
Each
$_______
$_________
1008
Scrub and Clean Floors
(ceramic and limestone floors)
2
Each
$_______
$_________
Option Year 1:
$_________
Option Year Two: October 1, 2020 through September 30, 2021
CLIN
Description
Est. QTY
Unit
Cost/
Unit
Year Total
DAILY
2001
Janitorial Services at Administration Building
12
Monthly
$_______
$_________
2002
Janitorial Services at Public Information Building (Weekdays & Holidays)
12
Monthly
$_______
$_________
2003
Weekend Janitorial Services at Public Information Building (Restrooms & Breezeway Only) Saturdays & Sundays
52
Weekends
$_______
$_________
2004
Janitorial Services at Honor Guard Building (Weekdays)
12
Monthly
$_______
$_________
SEMI-ANNUAL
2005
Clean Interior & Exterior Windows, Sills, Light Fixtures Window Blinds & HVAC at PIC/Honor Guard & Administration Buildings
2
Each
$_______
$_________
2006
-Shampoo Carpets and Rugs at PIC and Admin Buildings
2
Each
$_______
$_________
2007
Strip and Wax floors in Administration Building
2
Each
$_______
$_________
2008
Scrub and Clean Floors
(ceramic and limestone floors)
2
Each
$_______
$_________
Option Year 2:
$_________
Option Year Three: October 1, 2021 through September 30, 2022
CLIN
Description
Est.
QTY
Unit
Cost/
Unit
Year Total
DAILY
3001
Janitorial Services at Administration Building
12
Monthly
$_______
$_________
3002
Janitorial Services at Public Information Building (Weekdays & Holidays)
12
Monthly
$_______
$_________
3003
Weekend Janitorial Services at Public Information Building (Restrooms & Breezeway Only) Saturdays & Sundays
52
Weekends
$_______
$_________
3004
Janitorial Services at Honor Guard Building (Weekdays)
12
Monthly
$_______
$_________
SEMI-ANNUAL
3005
Clean Interior & Exterior Windows, Sills, Light Fixtures Window Blinds & HVAC at PIC/Honor Guard & Administration Buildings
2
Each
$_______
$_________
3006
Shampoo Carpets and Rugs at PIC and Admin Buildings
2
Each
$_______
$_________
3007
Strip and Wax floors in Administration Building
2
Each
$_______
$_________
3008
Scrub and Clean Floors
(ceramic and limestone floors)
2
Each
$_______
$_________
Option Year 3:
$_________
Option Year Four: October 1, 2022 through September 30, 2023
CLIN
Description
Est QTY
Unit
Cost/
Unit
Year Total
DAILY
4001
Janitorial Services at Administration Building
12
Monthly
$_______
$_________
4002
Janitorial Services at Public Information Building (Weekdays & Holidays)
12
Monthly
$_______
$_________
4003
Weekend Janitorial Services at Public Information Building (Restrooms & Breezeway Only) Saturdays & Sundays
52
Weekends
$_______
$_________
4004
Janitorial Services at Honor Guard Building (Weekdays)
12
Monthly
$_______
$_________
SEMI-ANNUAL
4005
Clean Interior & Exterior Windows, Sills, Light Fixtures Window Blinds & HVAC at PIC/Honor Guard & Administration Buildings
2
Each
$_______
$_________
4006
Shampoo Carpets and Rugs at PIC and Admin Buildings
2
Each
$_______
$_________
4007
Strip and Wax floors in Administration Building
2
Each
$_______
$_________
4008
Scrub and Clean Floors
(ceramic and limestone floors)
2
Each
$_______
$_________
Option Year 4:
$_________
Services to be Provided: See Attachment B Performance Work Statement
SITE VISIT: Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the Abraham Lincoln National Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements:
Quincy McCall, Director; Phone: 815-423-9958
Timothy Jilek, Foreman, Phone 815-423-9958
Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 12:00 pm on 09/21/2018. Responses to this announcement will result in a Firm-Fixed Price Requirements Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.
All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than (5) calendar days before the closing date of the solicitation. Questions will not be addressed using the telephone.
Proposal Format and Submission Information:
Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote:
Legal Business/Company Name (as listed in www.sam.gov)
DUNS Number
Point of Contact Name
Telephone number
Email Address
-Pricing shall be submitted as requested in the Schedule of Supplies/Services
-Technical Package for Evaluation
-Past Performance Questionnaire (Attachment C)
-List of References (Attachment D)
Proposals shall be submitted via email or via mail to the following addresses:
Email: john.carlock@va.gov
Mail: 575 N. Pennsylvania Street
Midwest District, Suite 495
Indianapolis, IN 46204
For proposals mailed, proposals shall be submitted on compact disk (CD) and files shall be in either Microsoft Word or Adobe pdf formats. DVDs are not acceptable as the Government computer is unable to read this media type. Any DVDs received in response to this announcement will be rated as technically unacceptable and removed from consideration.
Questions pertaining to this announcement shall be sent by email to: john.carlock@va.gov . Telephone inquiries will not be accepted.
Evaluation Process:
The Government intends to award a firm fixed price, Requirements contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the best as a whole.
Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the discretion to make an award based on whether the lowest priced of the quotations/offers having the highest past performance rating possible represents the best benefit to the government.
The following factors shall be used to evaluate offers:
Pricing: The sum of all the CLINs, to include options, will represent the total evaluated price. Proposed price must be determined to be fair and reasonable in order to be eligible for award.
Technical Acceptability
Demonstrated experience performing this requirement
Demonstrated qualifications to perform services
Use of Sub-Contractors
Contractor SHALL have a license to conduct business in the state of Ohio and shall submit a copy with their offer
Past Performance
SDVOSB Status verification in CVE
Proposal Contents:
-Pricing shall be submitted as requested in the Schedule of Supplies/Services.
-Technical Package for Evaluation
The following shall be included as part of the offeror s submission:
Experience of company and subcontractors anticipated to perform work under this contract
Managerial & Technical Qualifications of key personnel
Qualifications of any proposed sub-contractors and the percentage of work they will be performing.
-Past Performance. The offeror is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment C) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: john.carlock@va.gov no later than the solicitation s closing date and time. The references chosen by the offer should be selected based on past projects of the same or similar work.
In addition to the past performance questionnaires, the offeror is responsible for providing a completed copy of the List of References (Attachment D) to the contracting officer. The completed list of references shall be included with the offeror s proposal submission.
Solicitation Provisions and Contract Clauses
The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
https://www.va.gov/oal/library/vaar/
The following solicitation provisions apply to this acquisition:
FAR 52.212-1 Instructions to Offerors Commercial Items (Aug 2018)
VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)
VAAR 852.215-70 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors
Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following solicitation clauses apply to this acquisition:
The clause at 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017) applies to this acquisition.
Addendum to FAR clause 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017):
FAR 52.216-18 Ordering (Oct 1995) (date of award through September 30, 2019)
FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | $25,000.00 | $45,000.00| 30 days)
FAR 52.216-21 Requirements (Oct 1995) (September 30, 2019)
FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days)
FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)
FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)
FAR 52.237-3 Continuity of Services (Jan 1991)
VAAR 852.203-70 Commercial Advertising (Apr 2018)
VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance (Jul 2018)
VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012)
VAAR 852.237-70 Contractor Responsibilities (Apr 1984)
The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Aug 2018) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(30), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(2), (c)(8), and (c)(9).
(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)
Employee Class
Monetary Wage Fringe Benefits
Laborer, Grounds Maintenance WG 3-1
$13.70 + $4.50
End of Document.