FY13 procurement of vehicles for navafac FE for yokosuka, atsugi, misawa, sasebo and okinawa, japan

FY13 PROCUREMENT OF VEHICLES FOR NAVFAC FE, YOKOSUKA, ATSUGI, MISAWA, SASEBO, AND OKINAWA

FY13 PROCUREMENT OF VEHICLES FOR NAVFAC FE, YOKOSUKA, ATSUGI, MISAWA, SASEBO, AND OKINAWA

COMBINED SYNOPSIS/SOLICITATION - COMMERCIAL VEHICLE PURCHASE



Solicitation Number: N40084-13-R-0033



This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a request for proposal (RFP). This solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-58. The NAICS code is 423110.





1. NOTICE TO PROCEED



The date of award is the date the SF 1449 or SF26 is signed by the Contracting Officer and the

Notice of Award is also the Notice to Proceed unless otherwise stated in the Notice of Award.



2.

PROPOSAL SUBMITTAL



Proposals are due no later than 10:00 A.M., Japan time, on 13 December 2012. Offerors should respond to this solicitation either by:



Mail/package delivery service (Takuhai-bin) to:



U.S. Department of the NAVY

Naval Facilities Engineering Command (NAVFAC) Far East

Integrated Product Team (IPT), Code OP3A

PSC 473 Box 13, FPO AP 96349-0013

Attn: Ms. Carla Echols

Bldg 1828, 2F, Tomari-cho, Yokosuka, Kanagawa, Japan 238-0001



-- OR --



Hand-carry to:

NAVFAC Far East, IPT

Attn: Carla Echols, IPT, Code OP3A

Building 1828, 2F

Tomari-cho, Yokosuka, Kanagawa, Japan 238-0001



Email Submittal: Hard copies are not required if electronic submittal is used. Electronic submissions (email) are authorized; files can be no larger than 4MB.

If files are too large to submit electronically it shall be mailed, proposal must be received by proposal closing date and time. Escort and/or proposal pick-up service at the Yokosuka Base Main Gate will NOT be provided. Submit proposals by email to: Carloso.echols@fe.navy.mil.



All inquiries concerning this solicitation shall be made using attached Pre-proposal Inquiry Form

Attachment A) and submitted via email to Ms. Carla Echols at carloso.echols@fe.navy.mil NLT 10 calendar days prior to the proposal closing date (NLT 3 December 2012). The Government does not intend to respond to inquiries submitted after such date. It is the responsibility of interested offerors to check the website daily for any amendments to this solicitation.

No hard copies will be provided. Correspondence shall be in English ONLY in accordance with FAR 52.214-34 Submission of Offers in the English Language and DFARS 252.225-7041; Correspondence in English.



3. INVOICING AND PAYMENT



a. Invoicing. Contractor's invoice (two original) for services performed shall be submitted to the Contracting Officer or his/her representative on NAVFAC 7300/30 or similar form no more often than once a month. See attached Invoice and Final Release Forms (Attachment B).



b. Payment. Payment will be based on invoices submitted by the Contractor for satisfactorily completed work.



c. Upon verification of the work actually performed and after receipt of required Contractor submittal, invoices will be processed for payment.



d.

Administrative Contracting and Paying Offices.



The purchasing office for this acquisition is:

Department of the Navy

Naval Facilities Engineering Command (NAVFAC) Far East

Integrated Product Team (IPT)

PSC 473 Box 13, FPO AP 96349-0013

NAVFAC Far East, IPT

Building 1828, 2F

Tomari-cho, Yokosuka, Kanagawa, Japan 238-0001



Contract administration office for this acquisition is:

Department of the Navy

NAVFAC Far East, IPT

PSC 473 Box 13, FPO AP 96349-0013

NAVFAC Far East, IPT

Building 1828, 2F

Tomari-cho, Yokosuka, Kanagawa, Japan 238-0001



Invoices will be submitted to:

Department of the Navy

NAVFAC Far East, IPT

PSC 473 Box 13, FPO AP 96349-0013

NAVFAC Far East, IPT

Building 1828, 2F

Tomari-cho, Yokosuka, Kanagawa, Japan 238-0001



Payment will be made by:

Defense Finance and Accounting Service (DFAS) Japan

Yokota Air Base, Japan



4.

PASSES AND BADGES



The Contractor shall submit the names of personnel to be utilized during the contract term to the Contracting Officer and shall include the following for each person:



1. Name

2. Date of Birth

3. Place of Birth

4. Citizenship

5. Address

6. Age



After receipt of the names and obtaining of security clearances, the pass Office will issue a Contractor's pass to each individual on the list. No personnel will be permitted on the site without a valid pass. When within the confines of U. S. Government controlled premises, personnel shall have their passes immediately available and shall produce them for identification purposes when requested by competent authority.

Passes shall be presented when entering or departing the base. When an employee leaves the Contractor's service, the employee's pass shall be returned within 2 working days. Passes issued to Contractor employees shall not negate the requirement for employee identification required in the "IDENTIFICATION OF CONTRACTOR EMPLOYEES" Paragraph, 8 in this section.



5. IDENTIFICATION OF CONTRACTOR EMPLOYEES



All contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment.

Employee identification shall not be substituted for station required passes or badges.



6.

SECURITY REQUIREMENTS



The Contractor shall comply with all activity security requirements. Upon request, the Contractor shall submit the name and address of each employee hired for work on this contract and shall fill out questionnaires and other forms as may be required for security.



7. All attachments are required reading and critically applicable to this solicitation. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): Federal Acquisition Regulation (FAR):



http://www.arnet.gov/far and http://acq.navfac.navy.mil/regulations.asp

Department of Defense FAR Supplement (DFARS): http://farsite.hill.af.mil/Vfdar1.htm



8.

The following attachments apply:



LIST OF ATTACHMENTS



Attachment A - Pre-proposal Inquiry Form

Attachment B - Invoice and Final Release Forms



Attachment 1 - Vehicle Specifications

Attachment 2 - Price Proposal (Schedule), Tab 1

Attachment 2 - List Showing Deviations from the Specifications, Tab 2

Attachment 3 – Past Performance Questionnaire (PPQ)

Attachment 4 - FAR 52.212-2 Evaluation -- Commercial Items

- FAR 52.247-34 F.O.B. – Destination

Attachment 5 - FAR 52.212-3 Alternate I Offeror Representations and Certifications --

Commercial Items



The following commercial items are requested:



CLIN 0001: Truck, Cargo Pickup, Miniature, 4x2, Gasoline Engine Driven, RHD, Automatic Transmission to be delivered to NAVFAC FE Sasebo, Japan.



Quantity: 2

Delivery to: Sasebo (2ea)



CLIN 0002: Truck, Cargo Pickup, Miniature, 4x4, Gasoline Engine Driven, RHD, Automatic Transmission, Cold Climate Specifications to be delivered to NAVFAC FE Misawa, Japan.



Quantity: 1

Delivery to: Misawa (1ea)



CLIN 0003: Truck, Cargo Pickup, 4x2, Gasoline Engine Driven, RHD, Automatic Transmission to be delivered one (1) each to NAVFAC FE Sasebo and Okinawa, Japan.



Quantity: 2

Delivery to: Sasebo (1ea), Okinawa (1ea)



CLIN 0004: Truck, Cargo Pickup, Crew Cab, 4-door, 6 passengers, 4x2, Gasoline Engine Driven, RHD, Automatic Transmission to be delivered one (1) to NAVFAC FE Sasebo and two (2) to Okinawa, Japan.



Quantity: 3

Delivery to: Sasebo (1ea), Okinawa (2ea)



CLIN 0005: Truck, Van, Panel, Miniature, 4x2, Gasoline Engine Driven, RHD, Automatic Transmission, Cold Climate Specifications to be delivered to NAVFAC FE Misawa, Japan.



Quantity: 2

Delivery to: Misawa (2ea)



CLIN 0006: Truck, Van, Panel, 5-door, 3/6 Passenger, 4x2, Gasoline Engine Driven, RHD, Automatic Transmission, Cold Climate Specifications to be delivered two (2) to NAVFAC FE Sasebo and three (3) to Okinawa, Japan.



Quantity: 5

Delivery to: Sasebo (2ea), Okinawa (3ea)



CLIN 0007: Truck, Van, Panel, hi-roof, 5-door, 3/6 Passenger, 4x2, Gasoline Engine Driven, RHD, Automatic Transmission, to be delivered to NAVFAC FE Sasebo, Japan.



Quantity: 1

Delivery to: Sasebo (1ea)



CLIN 0008: Truck, Van, Panel, 5-door, 2/5 Passenger, 4x2, Gasoline Engine Driven, RHD, Automatic Transmission, to be delivered to NAVFAC FE Sasebo, Japan.



Quantity: 1

Delivery to: Sasebo (1ea)



CLIN 0009: Truck, Van, Panel, 5-door, 3/6 Passenger, 4x4, Gasoline Engine Driven, RHD, Automatic Transmission, Cold Climate Specifications to be delivered to NAVFAC FE Misawa, Japan.



Quantity: 2

Delivery to: Misawa (2ea)



CLIN 0010: Truck, Cargo, Flatbed, 4x2, Minimum 3t loading capacity, Gasoline Engine Driven, RHD, Automatic Transmission, to be delivered two (2) to NAVFAC FE Atsugi, one (1) each to Sasebo and Okinawa, Japan.



Quantity: 4

Delivery to: Atsugi (2ea), Sasebo (1ea), Okinawa (1ea)



CLIN 0011: Truck, Cargo, Flatbed, 4x2, Minimum 3t loading capacity, Gasoline Engine Driven, RHD, Automatic Transmission, Cold Climate Specifications to be delivered to Misawa, Japan.



Quantity: 1

Delivery to: Misawa (1ea)



CLIN 0012: Truck, Cargo Pickup, Crew Cab, 4-door, 6 Passenger , 4x4, Gasoline Engine Drive, RHD, Automatic Transmission to be delivered one (1) each to NAVFAC FE Atsugi and Okinawa, Japan.



Quantity: 2

Delivery to: Atsugi (1ea), Okinawa (1ea)



CLIN 0013: Truck, Dump, 4x2, Minimum 5t loading capacity, Diesel Engine Driven, RHD, Automatic Transmission, to be delivered to Atsugi, Japan.



Quantity: 1

Delivery to: Atsugi (1ea)



CLIN 0014: Truck, Cargo, Flatbed, 4x2, Minimum 5t loading capacity, Gasoline Engine Driven, RHD, Automatic Transmission, Drop 5-sides of cargo bed to be delivered to Yokosuka, Japan.



Quantity: 1

Delivery to: Yokosuka (1ea)



CLIN 0015: Truck, Tractor, Minimum 9-ton loading capacity of 5th wheel, 4x2, RHD, and Air Conditioner to be delivered to Yokosuka, Japan.



Quantity: 1

Delivery to: Yokosuka (1ea)



CLIN 0016: Truck, Cargo, 4x2, 3-Pasenger, RHD, Drop 3-sides of cargo bed with 2.9 ton lifting capacity cab back crane and Air Conditioner to be delivered to Yokosuka, Japan.



Quantity: 1

Delivery to: Yokosuka (1ea)



The contract requirements for the requested items are outlined in Attachment 1 – Vehicle Specifications.



The Government anticipates award of a Firm Fixed Price contract.