Furniture Replacement Services for the U. S. Consulate General Naha
Closed Solicitation Posted
- Solicitation number
- 19JA8025Q0024
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 33721 Office Furniture (including Fixtures) Manufacturing
- PSC
- N071 Installation Of Equipment- Furniture
- Place of performance
- Okinawa 901-2 Japan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is soliciting quotations for comprehensive furniture replacement services at the U.S. Consulate General in Naha, Japan, through Request for Quotations (RFQ) 19JA8025Q0024. The procurement requires a qualified contractor to design, furnish, deliver, and install modular office furniture for the Consular Affairs Office, including nine modular workstations, two additional workstations, and one U-shaped counter surface across multiple rooms (105, 109B, 111, and 112). Contractors must also disassemble and dispose of existing furniture in compliance with local industrial waste regulations, provide carpet shampooing services, and conduct resurveying of the layout. The evaluation will be based on lowest price technically acceptable criteria, with the government intending to award a purchase order to the responsible company submitting the lowest-priced technically acceptable quotation. A pre-quotation conference and site visit was held on August 22, 2025, with quotations due by September 10, 2025, at 10:00 a.m. Japan Standard Time, and all quoters must be registered in the System for Award Management (SAM) database prior to submission.
This solicitation does not utilize any set-aside designations and is open to both U.S. and foreign firms, with U.S. firms eligible for payment in U.S. dollars and foreign firms in Japanese Yen. No incumbent contractors or specific award values are mentioned in the documentation, though the scope includes specific furniture requirements such as powered height-adjustable desks, executive chairs, file cabinets, and power extension strips with recommended brands including Herman Miller and Steelcase. The project timeline spans 180 working days (6 months) for completion, with work to be performed Monday through Friday between 08:30 and 17:30. The place of performance is the U.S. Consulate General Naha located at 2-1-1 Toyama, Urasoe, Okinawa, Japan. Quotations must be submitted electronically to Miyuki Mita at MitaMX@state.gov with a maximum email size of 15MB, and contractors must provide comprehensive documentation including business content, past performance information, design drawings, and required licenses and permits.
Notice text
Enclosed is a Request for Quotations (RFQ) for Furniture Replacement Services for the Consular Section at the U.S. Consulate General Naha, Japan. If you would like to submit a quotation, follow the instructions in Section 3 of the RFQ, complete the required portions of Subsection 3.2 Summary of Instructions and submit it to the email address shown in paragraph 3. Quotations of the Cover Letter.
The U.S. Government intends to award a Purchase Order to the responsible company submitting a technically acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award the Purchase Order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The U.S. Government is planning a pre-quotation conference and walk-through at the site, and the date for this conference and site visit is in the solicitation.
Quoters shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their quotation as prescribed under FAR 4.1102. Failure to be registered at time of quotation submission will deem the quoter’s quote to be considered non-responsible and no further consideration will be given. Therefore, quoters are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Your quotation must be submitted electronically to Miyuki Mita via email to MitaMX@state.gov. The e-mail size must not exceed 15MB. If the e-mail size should exceed 15MB, the submission must be made in separate e-mails less than 15MB each. After submission of quotation, quoters shall contact Miyuki Mita by phone (Office: 03-3224-5755 or Mobile: 090-1110-9320) or email to confirm the receipt of quotation.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Furniture Replacement Services - Naha | Pre-Solicitation |
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