Sources Sought Notice: FRC Ground Level HVAC and Roof Replacement
Closed Pre-Solicitation Posted
- Solicitation number
- 04282025
- Agency
-
Federal Emergency Management Agency
Department of Homeland Security
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 236220 Commercial and Institutional Building Construction
- PSC
- Not on record
- Place of performance
- Denton, Texas 76209, United States
- Points of contact
-
- Barbara Gonzalez barbara.gonzalez@fema.dhs.gov (202) 664-9857
- FEMA Region VI Procurement Branch r6-contracts@fema.dhs.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Homeland Security's Federal Emergency Management Agency (FEMA) is conducting market research to identify qualified contractors for a comprehensive roof and HVAC replacement project at the Federal Regional Center (FRC) in Denton, Texas. The project involves removing the existing roof membrane and insulation and replacing them with new materials, as well as replacing two current HVAC units with three smaller, more energy-efficient units to resolve existing leak issues and optimize building climate control. Interested contractors must submit a capability statement, past performance examples, and a cost estimate by April 28, 2025, at 11:00 AM CST to Contract Specialist Barbara Gonzalez and the Region 6 Procurement Branch. A mandatory site visit is scheduled for April 21, 2025, at 9:00 AM CST, with all industry representatives required to submit a completed facilities access form by April 17, 2025, at 12:00 PM CST. Contractors will be evaluated based on their business size, contract vehicles, SAM.gov registration, and ability to pass federal background checks.
The solicitation is not set aside for any specific business designation, making it open to various business types including small businesses, 8(a), HUBZone, and service-disabled veteran-owned businesses. The project falls under NAICS code 236220 for Commercial and Institutional Building Construction, with additional relevant codes including 238160 for Roofing Contractors and 238220 for Plumbing, Heating, and Air-Conditioning Contractors. The project has a defined 45-day period of performance, with work to be conducted during FEMA Denton Campus operational hours (7:30 AM-4:30 PM, Monday through Friday). Contractors will be required to comply with Davis-Bacon wage requirements and EPA regulations for refrigerant disposal. The new HVAC units must have a SEER rating of 18 or higher and will be installed in the Native Nations Room, shipping/receiving office, and lobby/security office. While specific award values are not detailed in the pre-solicitation notice, the project involves comprehensive replacement of roof and HVAC systems for a federal facility.
Notice text
5 versions
Update #5 · Latest ·
The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), is conducting market research to determine the availability of qualified Contractors who can remove the existing roof membrane and insulation from the Federal Regional Center (FRC) ground-level roof and replace that with new insulation and provide modern roof membrane services.
A site visit will be held for market research purposes at the Federal Regional Center with a start time of 9:00 AM CST on April 21, 2025, so that contractors are able to assess the workspace in-person. The contractors will gather in the Native Nations Room within the Federal Regional Center, which is located at 800 North Loop 288, Denton, Texas 76209, at 9:00 AM CST so that they can be escorted to the workspace. All representatives form industry who are interested in participating in the site visit opportunity are required to submit a completed facilities access form to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov, and to the Region 6 Procurement Branch, via email to R6-Contracts@fema.dhs.gov no later than 12:00 PM CST on April 17, 2025.
Response Deadline to the Sources Sought Notice: Contractors who are interested are invited to provide responses to the questions that are expressed in the sources sought notice attachment by the submitting them to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov, and to the Region 6 Procurement Branch, via email to R6-Contracts@fema.dhs.gov, no later than 11:00 AM CST on April 28, 2025.
NAICS: 236220
An amendment was issued on April 22, 2025 to ensure that all questions that were raised by industry were dissiminated.
Update #4 ·
The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), is conducting market research to determine the availability of qualified Contractors who can remove the existing roof membrane and insulation from the Federal Regional Center (FRC) ground-level roof and replace that with new insulation and provide modern roof membrane services.
A site visit will be held for market research purposes at the Federal Regional Center with a start time of 9:00 AM CST on April 21, 2025, so that contractors are able to assess the workspace in-person. The contractors will gather in the Native Nations Room within the Federal Regional Center, which is located at 800 North Loop 288, Denton, Texas 76209, at 9:00 AM CST so that they can be escorted to the workspace. All representatives form industry who are interested in participating in the site visit opportunity are required to submit a completed facilities access form to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov, and to the Region 6 Procurement Branch, via email to R6-Contracts@fema.dhs.gov no later than 12:00 PM CST on April 17, 2025.
Contractors who are interested are invited to provide responses to the questions that are expressed in the sources sought notice attachment by the submitting them to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov, and to the Region 6 Procurement Branch, via email to R6-Contracts@fema.dhs.gov, no later than 11:00 AM CST on April 28, 2025.
NAICS: 236220
Update #3 ·
The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), is conducting market research to determine the availability of qualified Contractors who can remove the existing roof membrane and insulation from the Federal Regional Center (FRC) ground-level roof and replace that with new insulation and provide modern roof membrane services.
A site visit will be held for market research purposes at the Federal Regional Center with a start time of 9:00 AM CST on April 21, 2025, so that contractors are able to assess the workspace in-person. The contractors will gather in the Native Nations Room within the Federal Regional Center, which is located at 800 North Loop 288, Denton, Texas 76209, at 9:00 AM CST so that they can be escorted to the workspace. All representatives form industry who are interested in participating in the site visit opportunity are required to submit a completed facilities access form to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov, and to the Region 6 Procurement Branch, via email to R6-Contracts@fema.dhs.gov no later than 12:00 PM CST on April 17, 2025.
Contractors who are interested are invited to provide responses to the questions that are expressed in the sources sought notice attachment by the submitting them to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov, and to the Region 6 Procurement Branch, via email to R6-Contracts@fema.dhs.gov, no later than 11:00 AM CST on April 28, 2025.
Update #2 ·
The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), is conducting market research to determine the availability of qualified Contractors who can provide the removal of the existing roof membrane and insulation from the Federal Regional Center (FRC) ground-level roof and replacing that with new insulation and a modern roof membrane service, and all necessary supplies.
A site visit will be held for market research purposes at the Federal Regional Center with a start time of 9:00 AM CST on April 21, 2025, so that contractors are able to assess the workspace in-person. The contractors will gather in the Native Nations Room within the Federal Regional Center at 9:00 AM CST so that they are escorted to the workspace. All representatives form industry who are interested in participating in the site visit opportunity are required to submit a completed facilities access form no later than 12:00 PM CST on April 17, 2025.
Contractors who are interested are invited to provide responses to the questions that are expressed in the sources sought notice attachment by the submitting them to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov, and to the Region 6 Procurement Branch, via email to R6-Contracts@fema.dhs.gov, no later than 11:00 AM CST on April 28, 2025.
Update #1 ·
The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), is conducting market research to determine the availability of qualified Contractors who can provide the removal of the existing roof membrane and insulation from the Federal Regional Center (FRC) ground-level roof and replacing that with new insulation and a modern roof membrane service, and all necessary supplies.
A site visit will be held for market research purposes at the Federal Regional Center with a start time of 9:00 AM CST on April 21, 2025, so that contractors are able to assess the workspace in-person. The contractors will gather in the Native Nations Room within the Federal Regional Center at 9:00 AM CST so that they are escorted to the workspace. All representatives form industry who are interested in participating in the site visit opportunity are required to submit a completed facilities access form no later than 12:00
PM CST on April 17, 2025.
Contractors who are interested are invited to provide responses to the questions that are expressed in the sources sought notice attachment by the submitting them to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov, and to the Region 6 Procurement Branch, via email to R6-Contracts@fema.dhs.gov, no later than 11:00 AM CST on April 28, 2025.
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Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Z1DA--NEW: Comprehensive Roof Maintenance and Repair | 549 | Veterans Integrated Service Network 17 | Service-Disabled Veteran-Owned Small Business |
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