Sources Sought Notice - FRC Ground Level HVAC and Roof Replacement.docx

Sources Sought Notice

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DESCRIPTION

1. SOURCES SOUGHT NOTICE (SSN) ONLY.

The Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), is conducting market research to determine the availability of qualified Contractors who can provide the removal of the existing roof membrane and insulation from the Federal Regional Center (FRC) ground-level roof and replacing that with new insulation and a modern roof membrane service, and all necessary supplies. A site visit will be held for market research purposes at the Federal Regional Center, which is located at 800 North Loop Denton, Texas 76209, with a start time of 9:00 AM CST on April 21, 2025, so that contractors are able to assess the workspace in-person. The contractors will gather in the Native Nations Room within the Federal Regional Center at 9:00 AM CST so that they can be escorted to the workspace. All representatives form industry who are interested in participating in the site visit opportunity are required to submit a completed facilities access form no later than 12:00 PM CST on April 17, 2025. Contractors who are interested are invited to provide responses to the questions that are expressed in section four of this sources sought notice to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov, and to the Region 6 Procurement Branch, via email to R6-Contracts@fema.dhs.gov, no later than 11:00 AM CST on April 28, 2025. The email subject line must contain the following: “Response to Sources Sought Notice, FRC Ground Level HVAC and Roof Replacement (Denton, Texas)”. Sources Sought Notice responses shall not exceed 7 pages total. Responses shall be prepared on standard 8.5 x 11-inch paper and shall be in Times New Roman, font size (12), with 1” margins. All pages of the response shall be appropriately numbered and identified with the Project Title that is being referenced in this Sources Sought Notice (which is the FRC Ground Level HVAC and Roof Replacement).

Responses will be used to determine the appropriate strategy for a potential acquisition. Please clearly identify any information your company considers sensitive or proprietary. This notice is issued solely for information and planning purposes - it does not constitute a Request for Proposal (RFP), or a promise to issue an RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, or proposals at this time and will not accept unsolicited quotes in response to this Sources Sought Notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation

2. PURPOSE OF THE PROJECT: The objective of this project is to remove and replace any future RFP, if any is issued. the roof membrane and insulation layer, also removal and replacement of the HVAC units that are located on the rooftop of the FRC building. The objective of the roof membrane and insulation replacement is to resolve existing leak issues and prevent potential future damage. The removal and Replacement of the two existing HVAC units and replacing with three smaller units is to enhance energy efficiency by optimizing power consumption while improving climate control within the building. The project location is at the Federal Regional Center (FRC) building (which is located at 800 North Loop Denton, Texas 76209).

3. NAICS: 236220 - Commercial and Institutional Building Construction

4. Information Sought

· Contractor Information

· Contractor Responses to Questions

4.1 Contractor Information:

Contractor Name:

Address:

Contractor point of contact:

Phone number: email address: SAM IUE:

Please indicate business size:

Small Disadvantage Business (SDB)____ 8(a)____ Historically Underutilized Business Zone (HUBZone)____ Service-Disabled Veteran-Owned Small Business (SDVOSB)____ Veteran-Owned Small Business (VOSB)_____ Economically Disadvantaged Women-Owned Small Business (EDWOSB)_____ Women-Owned Small Business concerns (WOSB)_____ Small Business_____ Large Business_____ Contract Vehicles:

Please express if your company possess a Federal Supply Schedule (FSS) under NAICS 236220 ________ Please express if your firm possesses a pre-positioned contract under NAICS 236220 _____

4.2 Inquires to the contractor:

1. Please submit your firm's Capability Statement to Contract Specialist, Barbara Gonzalez, via email to barbara.gonzalez@fema.dhs.gov and the Region 6 Procurement Branch via email to R6-Contracts@fema.dhs.gov no later than April 28, 2025, 11:00 AM CST.

2. Please provide an overview of your firm’s capabilities to fulfill the requirements that are expressed within the attached Statement of Objective (SOO).

3. The place of performance is in Denton, Texas. Will your firm be able to provide services in the requested location (which is 800 North Loop Denton, TX 76209)?

4. Is your firm actively registered in SAM.gov with the associated NAICS for this effort (236220)?

5. Please provide two examples of relevant past performance history the demonstrates that your firm can provide the requested services.

6. Is your firm willing to attend a site visit for market research purposes? If so, please submit a completed facilities access form to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov and the Region 6 Procurement Branch via email to R6-Contracts@fema.dhs.gov. All representatives form industry who are interested in participating in the site visit are required to submit a completed facilities access form no later than 12:00 PM CST on April 17, 2025.

7. Please submit a cost estimate to Contract Specialist, Barbara Gonzalez via email to barbara.gonzalez@fema.dhs.gov and the Region 6 Procurement Branch via email to R6-Contracts@fema.dhs.gov for the FRC Ground Level HVAC and Roof Replacement project no later than April 28, 2025, 11:00 AM CST.

8. Will your employees be able to pass a federal background check in preparation for badging so there are no escorts required?

9. Is there any additonal information that could be included to enhance/improve the SOO? Furthermore, from a technical perspective, what are the additional aspects that the customer should consider while developing this requirement?

Please see the attached documents:

Draft SOO – FRC Ground Level HVAC and Roof Replacement Facility Access Form Sources Sought Notice