Fort Bayard National Cemetery Grounds Maintenance -- S208
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- QSE--36C78626R50070
- Agency
-
National Cemetery Administration
Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Fort Bayard National Cemetery Dept Of Veterans Affairs (904) Fort Bayard, New Mexico 88036, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs National Cemetery Administration is soliciting grounds maintenance services for Fort Bayard National Cemetery under a firm-fixed-price Indefinite Delivery Indefinite Quantity (IDIQ) contract. The scope of work encompasses comprehensive cemetery maintenance including interment and disinterment services, headstone installation and maintenance, gravesite upkeep, turf and grass management, tree and shrub care, irrigation and drainage system maintenance, trash removal, pavement cleaning, snow and ice removal, structure cleaning and janitorial services, and ceremonies assistance. The contractor must meet specific qualifications including a Site Manager with minimum two years' supervisory experience in commercial landscape maintenance and current accreditation from the Landscape Contractors Association or equivalent, a certified Arborist with five years' experience in commercial tree maintenance operations, an Irrigation Manager with Certified Irrigation Technician and Certified Landscape Irrigation Auditor certifications, and personnel with current New Mexico pesticide applicator licenses. Award will be made on a lowest-price technically acceptable (LPTA) basis, with technical acceptability requiring submission of current certifications, resumes demonstrating relevant cemetery operations experience, and a comprehensive Work Plan addressing operational approach, staffing, scheduling, subcontractors, and equipment. The proposal submission deadline is March 10, 2026, at 1:00 PM Pacific Time, with questions due by February 17, 2026, at 1:00 PM Pacific Time, and a mandatory site visit scheduled for February 13, 2026, at 9:00 AM Mountain Standard Time.
This procurement is a 100% Service-Disabled Veteran-Owned Small Business set-aside with no current incumbent identified. The contract carries a guaranteed minimum of $10,000 and a maximum aggregate value not to exceed $6,000,000 for the base year (April 1, 2026 through March 31, 2027) plus four optional one-year renewal periods. The facility encompasses 18.9 acres of developed cemetery grounds with an estimated annual workload including approximately 3,850 upright headstones, 750 flat markers, 552 niche covers, and 40 memorial markers for maintenance and cleaning, plus approximately 200 interments and disinterments annually across various burial types. The contract is classified under NAICS code 561730 (Landscaping Services) with a $9.5 million small business size standard and includes both Service Contract Act and Davis-Bacon Act prevailing wage requirements for applicable work. Performance of services will take place at Fort Bayard National Cemetery, located at 200 Cam De Paz, Fort Bayard, New Mexico 88036, with standard operations during Monday through Friday, 7:00 AM to 5:00 PM local time, supplemented by weekend and holiday work as authorized by the Contracting Officer Representative.
Notice text
4 versions
Update #4 · Latest ·
AMENDMENT 0003
The purpose of this amendment is to change the response due date to March 10, 2026, incorporate the revised PWS dated 03-04-2026, and post the responses to contractors questions.
AMENDMENT 0002
The purpose of this amendment is to extend the response due date until 5 March 2026.
AMENDMENT 0001
The purpose of this amendment is to incorporate the revised PWS, dated 02/18/2026. PWS section 1.7.1.18 was revised.
The Contractor shall provide all labor, equipment, materials, and supervision of its employees to perform grounds maintenance service for Fort Bayard National Cemetery, in accordance with Performance Work Statement.
Site Visit: A site visit is scheduled for 02/13/26 @ 9:00 (MST). Vendors shall meet at the administration building and must arrive on time. Vendors are strongly encouraged to attend the site visit to ensure a full understanding of the requirements. No additional or repeat site visits will be scheduled. Offerors are required to notify, via email, Contract Specialist Roberto Escobedo and Shane Delaney (COR) of their plan to attend. Notification should include Company Name, Address, Names of Attendees, and Phone No. Attendance Notification should be received by the Contract Specialist and COR via email Roberto.escobedo@va.gov and shane.delaney@va.gov no later than 02/11/2026, at 3PM (PST). SAM Registration: Only proposals submitted by vendors that are actively registered in SAM.gov at the time of proposal submission and award will be considered. Quotes from vendors that are not actively registered in SAM.gov will be rejected as non-responsive.
Update #3 ·
AMENDMENT 0002
The purpose of this amendment 0002 is to extend the response due date until 5 March 2026.
The Contractor shall provide all labor, equipment, materials, and supervision of its employees to perform grounds maintenance service for Fort Bayard National Cemetery, in accordance with Performance Work Statement.
Site Visit: A site visit is scheduled for 02/13/26 @ 9:00 (MST). Vendors shall meet at the administration building and must arrive on time. Vendors are strongly encouraged to attend the site visit to ensure a full understanding of the requirements. No additional or repeat site visits will be scheduled. Offerors are required to notify, via email, Contract Specialist Roberto Escobedo and Shane Delaney (COR) of their plan to attend. Notification should include Company Name, Address, Names of Attendees, and Phone No. Attendance Notification should be received by the Contract Specialist and COR via email Roberto.escobedo@va.gov and shane.delaney@va.gov no later than 02/11/2026, at 3PM (PST). SAM Registration: Only proposals submitted by vendors that are actively registered in SAM.gov at the time of proposal submission and award will be considered. Quotes from vendors that are not actively registered in SAM.gov will be rejected as non-responsive.
Update #2 ·
Fort Bayard National Cemetery Grounds Maintenance -- S208
The Contractor shall provide all labor, equipment, materials, and supervision of its employees to perform grounds maintenance service for Fort Bayard National Cemetery, in accordance with Performance Work Statement.
Site Visit: A site visit is scheduled for 02/13/26 @ 9:00 (MST). Vendors shall meet at the administration building and must arrive on time. Vendors are strongly encouraged to attend the site visit to ensure a full understanding of the requirements. No additional or repeat site visits will be scheduled.
Offerors are required to notify, via email, Contract Specialist Roberto Escobedo and Shane Delaney (COR) of their plan to attend. Notification should include Company Name, Address, Names of Attendees, and Phone No. Attendance Notification should be received by the Contract Specialist and COR via email Roberto.escobedo@va.gov and shane.delaney@va.gov no later than 02/11/2026, at 3PM (PST).
SAM Registration: Only proposals submitted by vendors that are actively registered in SAM.gov at the time of proposal submission and award will be considered. Quotes from vendors that are not actively registered in SAM.gov will be rejected as non-responsive.
Update #1 ·
The National Cemetery Administration (NCA) has a requirement for Grounds Maintenance Services at Fort Bayard National Cemetery. The Government intends to award a single Firm-Fixed-Price, Indefinite Delivery Indefinite Quantity (IDIQ) contract.
Requirement: The Contractor shall provide all labor, equipment, materials, and supervision of its employees to perform the service requirements under this contract for Fort Bayard National Cemetery. Service requirements include, interment and disinterment services, headstone services, gravesite maintenance, turf and grasses maintenance, tree, shrub, and planting bed maintenance, irrigation system services, drainage system maintenance, trash & debris removal, pavement sweeping and cleaning, ice prevention/snow removal, structure cleaning, light maintenance, janitorial services, and ceremonies sssistance in accordance with the Performance Work Statement.
This requirement is restricted as a 100% Service-Disabled Veteran Owned Business Set-Aside. The North American Industry Classification System (NAICS) Code assigned to this project is 561730 - Landscaping Services and the Small Business Size Standard is $9.5 Million. This acquisition will be procured in accordance with FAR Part 12 Acquisition of Commercial Products and Commercial Services and in conjunction with FAR Part 15.
Questions: All vendor questions regarding this solicitation shall be submitted by email to the Contracting Specialist no later than 02/17/26 @ 1:00 PST. Questions received after this deadline will not be addressed, and answers will be provided via amendment on SAM.gov.
Site Visit: A site visit is scheduled for 02/13/26 @ 9:00 (MST). Vendors shall meet at the administration building and must arrive on time. Vendors are strongly encouraged to attend the site visit to ensure a full understanding of the requirements. No additional or repeat site visits will be scheduled.
Offerors are required to notify, via email, Contract Specialist Roberto Escobedo and Shane Delaney (COR) of their plan to attend. Notification should include Company Name, Address, Names of Attendees, and Phone No. Attendance Notification should be received by the Contract Specialist and COR via email Roberto.escobedo@va.gov and shane.delaney@va.gov no later than 02/11/2026, at 3PM (PST).
SAM Registration: Only proposals submitted by vendors that are actively registered in SAM.gov at the time of proposal submission and award will be considered. Quotes from vendors that are not actively registered in SAM.gov will be rejected as non-responsive.
Files
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Notice history
| Notice | Type | Posted |
|---|---|---|
| Fort Bayard National Cemetery Grounds Maintenance -- S208 | Award Notice | |
| This notice | Solicitation |
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