Forklift Lease and Maintenance

Closed Solicitation Posted

Solicitation number
OSFLO-393-2025-0001
Agency
Responses due
Set-aside
Total Small Business

Opportunity facts

Place of performance
Windsor Mill, Maryland 21244, United States

Notice details come from SAM.gov. Updated .

About this opportunity

The Centers for Medicare and Medicaid Services (CMS) is seeking a fixed-price contractor to lease and maintain electric-powered warehouse equipment through Simplified Acquisition Procedures. The solicitation (OSFLO-393-2025-0001) requires a vendor to provide a comprehensive package of material handling equipment, including one 3500 lb Sit-Down Electric Rider Lift Truck, two 3500 lb Stand-up Reach Trucks, two 6000 lb Pallet Trucks, and two 3000 lb Order Selectors, all with associated chargers. Technical evaluation will assess vendors across four key criteria: technical understanding, personnel qualifications, management capabilities, and price. Interested vendors must submit complete technical literature, terms, conditions, and a full price quote by April 27, 2025, at 10:00 am EST to renee.wallaceabney@cms.hhs.gov. The contract will be awarded to the responsible offeror with the lowest price technically acceptable proposal.

The contract is set aside for total small business participation and will be located at the CMS warehouse in Baltimore, Maryland (Windsor Mill, Milford Mill area). The procurement falls under NAICS code 532490 for Commercial and Industrial Machinery and Equipment Rental and Leasing, with a dollar threshold of $250,000. The contract period is structured with one base year and one option year, providing flexibility for potential extended service. While specific award value is not explicitly stated, the comprehensive equipment package suggests a significant investment in warehouse operational capabilities. Vendors are required to provide full-service maintenance, including quarterly preventive inspections and a 24-hour service response time for equipment malfunctions. No partial quotes will be accepted, and bidders must submit proposals for the entire equipment package.

Notice text

4 versions

Update #4 · Latest ·

The Centers for Medicare and Medicaid Services intends to award using Simplified Acquisition Procedures (Dollar Threshold $250,000), a fixed priced order contractor to provide Power Equipment Lease and Services.  Contractor shall provide ALL equipment, labor, and parts for scheduled and preventive maintenance and repair services on the electric powered equipment, batteries, and battery chargers in accordance with the attached statement of work. All responses will be evaluated using the following Evaluation Criteria: 1) Technical Understanding 2) Personnel Qualifications, 3) Management Approach and 4) Price (Base Year and each Option Year) Period of performance is for one base year and one option year.  The North American Industry Classification Codes (NAICS) is 532490 Other Commercial and Industrial Machinery and Equipment Rental and Leasing.  Interested Parties:  To be considered, interested vendors must submit technical literature describing their capability to effectively satisfy this requirement, as well as terms and conditions and a complete price quote  on or before Wednesday, April  2, 2025 by 12:00 pm EST, to the following electronic mail address: renee.wallaceabney@cms,hhs.gov  Please note Partial quotes will not be accepted. vendor must bid on all items.   

Update #3 ·

The Centers for Medicare and Medicaid Services intends to award using Simplified Acquisition Procedures (Dollar Threshold $250,000), a fixed priced order contractor to provide Power Equipment Lease and Services.  Contractor shall provide ALL equipment, labor, and parts for scheduled and preventive maintenance and repair services on the electric powered equipment, batteries, and battery chargers in accordance with the attached statement of work. All responses will be evaluated using the following Evaluation Criteria: 1) Technical Understanding 2) Personnel Qualifications, 3) Management Approach and 4) Price (Base Year and each Option Year) Period of performance is for one base year and one option year.  The North American Industry Classification Codes (NAICS) is 532490 Other Commercial and Industrial Machinery and Equipment Rental and Leasing.  Interested Parties:  To be considered, interested vendors must submit technical literature describing their capability to effectively satisfy this requirement, as well as terms and conditions and a complete price quote  on or before Thursday, March 27, 2025 by 10:00 am EST, to the following electronic mail address: renee.wallaceabney@cms,hhs.gov  Please note Partial quotes will not be accepted. vendor must bid on all items.   

Update #2 ·

The Centers for Medicare and Medicaid Services intends to award using Simplified Acquisition Procedures (Dollar Threshold $250,000), a fixed priced order contractor to provide Power Equipment Lease and Services.  Contractor shall provide ALL equipment, labor, and parts for scheduled and preventive maintenance and repair services on the electric powered equipment, batteries, and battery chargers in accordance with the attached statement of work. All responses will be evaluated using the following Evaluation Criteria: 1) Technical Understanding 2) Personnel Qualifications, 3) Management Approach and 4) Price (Base Year and each Option Year) Period of performance is for one base year and one option year.  The North American Industry Classification Codes (NAICS) is 532490 Other Commercial and Industrial Machinery and Equipment Rental and Leasing.  Interested Parties:  To be considered, interested vendors must submit technical literature describing their capability to effectively satisfy this requirement, as well as terms and conditions and a complete price quote  on or before Thursday, April 27, 2025 by 10:00 am EST, to the following electronic mail address: renee.wallaceabney@cms,hhs.gov  Please note Partial quotes will not be accepted. vendor must bid on all items.   

Update #1 ·

The Centers for Medicare and Medicaid Services intends to award using Simplified Acquisition Procedures (Dollar Threshold $250,000), a fixed priced order contractor to provide Power Equipment Lease and Services.  Contractor shall provide ALL equipment, labor, and parts for scheduled and preventive maintenance and repair services on the electric powered equipment, batteries, and battery chargers in accordance with the attached statement of work.  Period of performance is for one base year and one option year.  The North American Industry Classification Codes (NAICS) is 532490 Other Commercial and Industrial Machinery and Equipment Rental and Leasing.  Interested Parties:  To be considered, interested vendors must submit technical literature describing their capability to effectively satisfy this requirement, as well as terms and conditions and a complete price quote  on or before Thursday, April 27, 2025 by 10:00 am EST, to the following electronic mail address: renee.wallaceabney@cms,hhs.gov  Please note Partial quotes will not be accepted. vendor must bid on all items. 

Files

File Type Posted
Updated Questions and Answers.docx DOCX document
Questions and Answers.docx DOCX document
RFQ.docx DOCX document
Technical Evaluation Criteria Electric Warehouse Equipment 3-20-2025.docx DOCX document
updated SOW 2025.docx DOCX document
RFQ.docx DOCX document

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