updated SOW 2025.docx

STATEMENT OF WORK (SOW) FOR LEASE

WAREHOUSE EQUIPMENT WITH MAINTENANCE

March 20, 2025

Project Summary: The Centers for Medicare & Medicaid Services CMS requires contractor support to provide Power Equipment Lease and Services. The company shall provide ALL equipment, labor, and parts for scheduled and preventive maintenance and repair services on the electric powered equipment, batteries, and battery chargers. These services will be needed for a 12-month base period plus one (1) option periods.

Equipment List:

Please note: All electric power equipment should include chargers.

Project Objectives: The electric power equipment will be used in the CMS warehouse. The equipment will be used daily for picking orders, loading, and unloading materials for the various CMS offices. The contractor must perform preventive maintenance quarterly or as requested by CMS to ensure consistent operation. The equipment to be provided for each option year shall be the same equipment provided in the previous year unless otherwise agreed to by the Government.

Scope of Work:

1. Lease. We intent to lease electronic equipment with chargers for warehouse operations, pulling and storing pallets, loading, and unloading in/outbound shipments, and as needed throughout CMS. The equipment shall be manufactured in compliance with the Technical Manuals, TM, for the specified piece of equipment. The Contractor shall deliver the equipment to the CMS Warehouse, provide final dealer check-up after delivery and training to ensure proper functionality. The performance period starts on the day specified in the contract. The Contractor shall pick up the equipment at the same place where they were delivered after completion of the period of performance. CMS does not intend to purchase any of the required equipment. The contractor shall lease the equipment to CMS.

2. Condition of Leased Equipment. Equipment furnished under this contract shall be of good quality and in safe operating condition as well as comply with the safety guidelines applicable to the equipment. The Government shall accept or reject the equipment promptly after receipt. If the Contracting Officer (CO) or Contracting Officer’s Representative (COR) determines that any equipment furnished is not in compliance with this contract, the CO shall promptly inform the Contractor in writing. If the Contractor fails to replace the equipment or correct the defects as required by the CO or COR, the Government may –

(a) By contract or otherwise, correct the defect or arrange for the lease of a similar equipment and shall charge or set off against the Contractor any excess costs occasioned.

3. Maintenance. The leased equipment will be maintained properly and maintain operational conditions during the leasing period. The Contractor will submit a written inspection schedule prior to the commencement of work. The Contractor will pick up/return the equipment from/to the designated location (CMS) if outside maintenance is required. The Contractor will provide loaner/replacement equipment at no cost to the Government at the same time of that day as the leased equipment is picked up/turned in for maintenance/repair when a piece of equipment requires maintenance/repair resulting in an absence of more than two (2) workdays and/or when it is requested by the Government. The loaner equipment does not have to be the same model being leased but shall be a similar type. The maintenance cost shall be included in the monthly leasing charge. No separate payment incurred for maintenance will be made to the Contractor. The Contractor will repair any defects and damages caused by normal fair wear and tear and replace items to include but are not limited to consumed oils, parts, batteries, and components identified in the periodical inspection or an on-call repair request at no cost to the Government.

4. Preventive Maintenance. The Contractor will inspect the leased equipment quarterly at the Contractor designated maintenance shop or at CMS. “Periodic Maintenance” is intended for “Compulsory Inspection” in accordance with the equipment’s TM. The Contractor shall perform equipment inspections every 6-months or as often as necessary to ensure they are secure and in safe functional operation. When annual inspection and 6-month inspection take place at the same time, annual inspection serves the 6-month inspection as well. Upon completion of each periodic maintenance/inspection, the Contractor shall prepare and submit a written report to the Government within fifteen (15) business days. The report shall include the date and time of the maintenance/inspection, description of the equipment and its location, description of repairs, and the name of the personnel performing the maintenance/inspection. The Contractor will repair any defects and damages caused by normal fair wear and tear, and replace consumed oils, parts, and components identified in the periodic inspection. This includes, but is not limited to, tires and batteries. The Contractor shall submit a written inspection schedule prior to the commencement of work.

5. Service Calls. The contractor will respond to service calls to repair a non-working equipment within 24 hours of notification by the CO or COR. The contractor has the option of repairing the non-working equipment at this location or replacing it with another operating unit.

6. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name. Contractors visiting CMS will have to have a valid Driver’s License to enter the compound. All vehicles will be inspected. CMS will issue temporary building passes to contractor personnel. The CO or the COR may require Contractor(s) who’s behavior is inconsistent with the interests of CMS be removed from Government property or any employee(s) who endanger persons or property while on the premises.

Project Tasks Services under this contract will be established by the CO. Repair services will be performed on an “as needed” basis. The COR will contact the Contractor and request servicing of a specific piece of equipment.

Phase 1: Deliver requested equipment once the contract has been awarded

Phase 2: Train Warehouse personnel in accordance with equipment requirements

Phase 3: Maintain equipment in a serviceable condition at all times Phase 4: Remove equipment upon request or at termination of the requested services

Location of Work: 7500 Security Boulevard, Baltimore, MD 21244. The contractor must possess the capacity and capability to provide the service outlined in this Statement of Work to this location. All equipment shall be dropped off/picked up at CMS North Loading Dock Warehouse. This is also the location for maintenance and/or pickup. All transportation to and from CMS for equipment repairs or replacements, shall be the contractor’s responsibility.

Project Schedule: The contractor will deliver all equipment to the CMS Warehouse (North Loading Dock) located at 7500 Security Boulevard, N. Loading dock, Baltimore, MD 21244. Upon delivery, the contractor shall provide training to CMS equipment users in accordance with the designated equipment technical manuals.

Deliverables:

Reports The contractor shall maintain detailed accurate records of the delivery of the equipment listed and associated services under this contract.

Invoice Format The Contractor’s monthly invoice shall contain monthly rental costs for each unit provided. The contractor shall invoice the Government monthly. The contract will also send a copy of the invoice to the COR. The contractor shall submit invoices no later than the 5th day of the month following the end of the billing month.

Project Requirements: CMS requests all equipment be of the same manufacturer.