FMC Devens - Laundry Hot Water Project
Closed Solicitation Posted
This opportunity was awarded. See its 2 award notices in the notice history.
- Solicitation number
- 15B20526Q00000021
- Agency
- BOP Field Acquisition Office Regional Offices, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Ayer, Massachusetts 01432, United States
- Points of contact
-
- Charles Coushaine ccoushaine@bop.gov (978) 796-1136
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Justice Federal Bureau of Prisons Field Acquisition Office, on behalf of Federal Medical Center Devens, seeks refurbishment of the laundry hot water system, with quotations due May 21, 2026 at 10:00 AM Eastern. This procurement is a total small business set-aside.
Place of performance is Ayer, Massachusetts, within the secure perimeter of the federal medical center. The NAICS code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $19 million. Work scope includes removal and replacement of two Armstrong 535SW on-demand steam-fired water heaters with equivalent or larger units capable of maintaining 160-degree water in a 2,000-gallon PVI epoxy-lined storage tank, replacement of recirculation pumps, insulation of all hot water and steam lines with 1-inch fiberglass pipe and tank wrap, and internal investigation of the storage tank to verify liner integrity. All materials must be brand-new; used materials are prohibited. The contractor must be properly licensed in Massachusetts, obtain professional certifications prior to award, and comply with NFPA, IBC, and OSHA codes. Work must begin within 10 calendar days of notice to proceed and be completed within 90 calendar days, with liquidated damages of $422.67 per calendar day for failure to meet the completion deadline.
The contract is firm-fixed-price. Contract magnitude is between $100,000 and $250,000. Required insurance includes workers' compensation ($100,000), comprehensive general liability ($500,000 per occurrence), and comprehensive automobile liability ($200,000 per person/$500,000 per occurrence). Performance bonds and payment bonds are mandatory within 10 days of award. A non-mandatory site visit is scheduled May 19, 2026 at 10:00 AM; criminal history clearance (NCIC check) is due May 14. All contractor employees must demonstrate U.S. residency for at least three of the preceding five years. Davis-Bacon prevailing wage rates apply. Evaluation considers price (fair and reasonable) and past performance (prior experience and similar performances).
Notice text
4 versions
Update #4 · Latest ·
***Amendment 3***
Answer questions that have been asked.
Q1: Please confirm the type and thickness of insulation desired for the existing storage tank.
A1: 1” fiberglass pipe and tank wrap.
Q2: The SOW mentions replacing the existing heat exchangers with “equivalent (or larger if required)” and that they should be capable of maintaining 160-degree water in the 2,000-gallon tank. To determine if equivalent heaters will be sufficient or if larger heaters are required, please provide the design load requirements, typically expressed as gallons per minute at a specified heat rise.
A2: 308 gallons per load spread across all the washers.
Q3: The SOW states “all hot water lines will be insulated.” Please confirm whether this requirement pertains only to piping removed and reinstalled as part of the heater replacement scope, or if additional insulation is required on existing-to-remain piping. If additional insulation is required, please provide approximate piping sizes and linear footage for bidding purposes.
A3: Insulate all lines that are installed by contractor.
Q4: Please confirm the steam inlet pressure to the heaters.
A4: We can provide up to 13lbs of steam. Currently at 7-8lbs.
Q5: The SOW states “all removed materials will be left on site” and “Government will dispose of all refuse.” Please clarify the expected level of demolition and material handling by the contractor. Will removed materials need to be transported to a designated dumpster location, or may they remain within the mechanical room for removal and disposal by others?
A5: All parts/materials removed will be left within the mechanical room. No more than 30ft away from work area.
Q6: Please confirm whether press-type fittings are acceptable for use on the water piping systems.
A6: Press type fittings are acceptable.
Q7: Please confirm whether Buy American provisions apply to this project and, if applicable, identify the governing FAR clause (i.e., FAR 52.225-9 or equivalent).
A7: 52.225-9 is applicable and in the RFQ.
Q8: Please confirm that piping replacement is only required as necessary to reconnect the new heaters.
A8: The heat exchanges might call for upsized piping, so it's difficult to answer this.
***End of Amendment 3***
***Amendment 2***
RFQ is a total small business set aside.
***End of Amendment 2***
***Amendment 1***
Update provision, 52.212-2 Evaluation—Commercial Products and Commercial Services.
- Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.
(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;
(2) Past Performance – Past performance information shall include prior experience and similar performances undertaken by the contractor.
***End of Amendment 1***
U.S. Department of Justice
Federal Bureau of Prisons
Field Acquisition Office
On Behalf Of
Federal Medical Center, Devens
May 8, 2026
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number 15B20526Q00000021 is issued as a request for quotation (RFQ), for a construction project for our Laundry Hot Water Project.
This acquisition is a TOTAL set-aside for small business concerns. The NAICS for this requirement is 238220 with a small business size of $19,000,000.
This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).
1 Job,
The selected contractor shall provide all materials, labor, and equipment to Refurbish the Hot Water Heater at the Federal Medical Center (FMC), Devens, located in Ayer Massachusetts, in accordance with the attached Statement of Work.
(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).
See attached statement of work.
(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47).
Project must start 10 days from the notice to proceed.
Project is to be completed 90 days from the notice to proceed.
(v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)).
- See attached SF 1442
(vii) The date, time, and place for receipt of offer and point of contact.
Solicitation timeline
• Solicitation posting: Monday, May 11, 2026
• NCIC due for optional site visit: Thursday May 14, 2026, 10am
• Optional Site Visit: Tuesday, May 19, 2026, 10am
• Solicitation closes: May 21st, 10am
Vendors shall submit quotes only to:
- Charles Coushaine, Contracting Officer, Email: ccoushaine@bop.gov.
No fax, hand delivered, or mail-in quotes will be accepted. Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents you will not receive a response.
Quotes MUST be good for 90 calendar days after close of the solicitation.
(viii) Any other additional information required by 5.101(c).
Any and all information will be posted to the General Services Administration, SAM.Gov website: www.sam.gov. All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation
All responsible sources may submit a quotation, as appropriate, which will be considered by the Bureau of Prisons.
“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”
Update #3 ·
***Amendment 2***
RFQ is a total small business set aside.
***End of Amendment 2***
***Amendment 1***
Update provision, 52.212-2 Evaluation—Commercial Products and Commercial Services.
- Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.
(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;
(2) Past Performance – Past performance information shall include prior experience and similar performances undertaken by the contractor.
***End of Amendment 1***
U.S. Department of Justice
Federal Bureau of Prisons
Field Acquisition Office
On Behalf Of
Federal Medical Center, Devens
May 8, 2026
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number 15B20526Q00000021 is issued as a request for quotation (RFQ), for a construction project for our Laundry Hot Water Project.
This acquisition is a TOTAL set-aside for small business concerns. The NAICS for this requirement is 238220 with a small business size of $19,000,000.
This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).
1 Job,
The selected contractor shall provide all materials, labor, and equipment to Refurbish the Hot Water Heater at the Federal Medical Center (FMC), Devens, located in Ayer Massachusetts, in accordance with the attached Statement of Work.
(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).
See attached statement of work.
(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47).
Project must start 10 days from the notice to proceed.
Project is to be completed 90 days from the notice to proceed.
(v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)).
- See attached SF 1442
(vii) The date, time, and place for receipt of offer and point of contact.
Solicitation timeline
• Solicitation posting: Monday, May 11, 2026
• NCIC due for optional site visit: Thursday May 14, 2026, 10am
• Optional Site Visit: Tuesday, May 19, 2026, 10am
• Solicitation closes: May 21st, 10am
Vendors shall submit quotes only to:
- Charles Coushaine, Contracting Officer, Email: ccoushaine@bop.gov.
No fax, hand delivered, or mail-in quotes will be accepted. Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents you will not receive a response.
Quotes MUST be good for 90 calendar days after close of the solicitation.
(viii) Any other additional information required by 5.101(c).
Any and all information will be posted to the General Services Administration, SAM.Gov website: www.sam.gov. All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation
All responsible sources may submit a quotation, as appropriate, which will be considered by the Bureau of Prisons.
“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”
Update #2 ·
***Amendment 1***
Update provision, 52.212-2 Evaluation—Commercial Products and Commercial Services.
- Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.
(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;
(2) Past Performance – Past performance information shall include prior experience and similar performances undertaken by the contractor.
***End of Amendment 1***
U.S. Department of Justice
Federal Bureau of Prisons
Field Acquisition Office
On Behalf Of
Federal Medical Center, Devens
May 8, 2026
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number 15B20526Q00000021 is issued as a request for quotation (RFQ), for a construction project for our Laundry Hot Water Project.
This acquisition is set-aside for small business concerns. The NAICS for this requirement is 238220 with a small business size of $19,000,000.
This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).
1 Job,
The selected contractor shall provide all materials, labor, and equipment to Refurbish the Hot Water Heater at the Federal Medical Center (FMC), Devens, located in Ayer Massachusetts, in accordance with the attached Statement of Work.
(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).
See attached statement of work.
(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47).
Project must start 10 days from the notice to proceed.
Project is to be completed 90 days from the notice to proceed.
(v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)).
- See attached SF 1442
(vii) The date, time, and place for receipt of offer and point of contact.
Solicitation timeline
• Solicitation posting: Monday, May 11, 2026
• NCIC due for optional site visit: Thursday May 14, 2026, 10am
• Optional Site Visit: Tuesday, May 19, 2026, 10am
• Solicitation closes: May 21st, 10am
Vendors shall submit quotes only to:
- Charles Coushaine, Contracting Officer, Email: ccoushaine@bop.gov.
No fax, hand delivered, or mail-in quotes will be accepted. Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents you will not receive a response.
Quotes MUST be good for 90 calendar days after close of the solicitation.
(viii) Any other additional information required by 5.101(c).
Any and all information will be posted to the General Services Administration, SAM.Gov website: www.sam.gov. All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation
All responsible sources may submit a quotation, as appropriate, which will be considered by the Bureau of Prisons.
“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”
Update #1 ·
U.S. Department of Justice
Federal Bureau of Prisons
Field Acquisition Office
On Behalf Of
Federal Medical Center, Devens
May 8, 2026
(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number 15B20526Q00000021 is issued as a request for quotation (RFQ), for a construction project for our Laundry Hot Water Project.
This acquisition is set-aside for small business concerns. The NAICS for this requirement is 238220 with a small business size of $19,000,000.
This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
(ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable).
1 Job,
The selected contractor shall provide all materials, labor, and equipment to Refurbish the Hot Water Heater at the Federal Medical Center (FMC), Devens, located in Ayer Massachusetts, in accordance with the attached Statement of Work.
(iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102).
See attached statement of work.
(iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47).
Project must start 10 days from the notice to proceed.
Project is to be completed 90 days from the notice to proceed.
(v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)).
- See attached SF 1442
(vii) The date, time, and place for receipt of offer and point of contact.
Solicitation timeline
• Solicitation posting: Monday, May 11, 2026
• NCIC due for optional site visit: Thursday May 14, 2026, 10am
• Optional Site Visit: Tuesday, May 19, 2026, 10am
• Solicitation closes: May 21st, 10am
Vendors shall submit quotes only to:
- Charles Coushaine, Contracting Officer, Email: ccoushaine@bop.gov.
No fax, hand delivered, or mail-in quotes will be accepted. Please be sure to read the solicitation, cover letter, quote sheet, clauses and provisions and delivery schedule. If the answer is addressed in those documents you will not receive a response.
Quotes MUST be good for 90 calendar days after close of the solicitation.
(viii) Any other additional information required by 5.101(c).
Any and all information will be posted to the General Services Administration, SAM.Gov website: www.sam.gov. All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation
All responsible sources may submit a quotation, as appropriate, which will be considered by the Bureau of Prisons.
“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”
Attachments
| File | Type | Posted |
|---|---|---|
| 2- NCIC Check Form.pdf | ||
| 5- WD MA20260001.pdf | ||
| 3- 15B20526Q00000021.pdf | ||
| 1- Instructions to Offerors under the SAT.pdf | ||
| 4-Laundry Hot Water Project - Statement of Work.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| FMC Devens - Laundry Hot Water Project | Award Notice | |
| FMC Devens - Laundry Hot Water Project | Award Notice | |
| FMC Devens - Laundry Hot Water Project | Solicitation |
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