Firm Fixed-Price, Non-Personal Service Type, Commercial Item, Purchase Order to provide Propane for the Cheyenne River Health Center, Eagle Butte, South Dakota

The Indian Health Service, part of the Department of Health and Human Services, is seeking a contractor to provide propane supply services for the Cheyenne River Health Center in Eagle Butte, South Dakota. This Request for Quote (RFQ) 75H70625Q00123 solicits a firm-fixed price, non-personal service commercial item purchase order for approximately 37,000 gallons of propane to be delivered as needed throughout the contract period. The contractor will be responsible for filling two 500-gallon tanks at the upper maintenance shop and one 12,000-gallon tank in the lower level loading dock area, with delivery required within 24 hours of notification. The contract award will be made to the lowest-priced technically acceptable offer, with contractors required to submit quotes including pricing, technical descriptions, warranties, and past performance information. The submission deadline was September 16, 2025, at 12:00 pm CST, and contractors must be registered in the System for Award Management (SAM) with a valid Unique Entity Identifier (UEI).

This procurement is designated as a 100% Buy Indian, Small Business set-aside under NAICS Code 457210 for Fuel Dealers. The contract was awarded to Hocoka Holdings on September 26, 2025, in the amount of $69,560.00, indicating the successful completion of the solicitation process. The period of performance extends from the date of award through one year or until contract funds are exhausted, providing flexibility for the government's propane needs. The work will be performed at the Cheyenne River Health Center facility in Eagle Butte, South Dakota, with the contractor managing the logistics of propane delivery and tank filling operations. The contract structure allows for delivery on an as-needed basis, accommodating the healthcare facility's varying propane consumption requirements throughout the contract term.