Firm-Fixed-Price Hillrom Centrella Beds for CRHC

Sources Sought: Firm-Fixed-Price, Commercial Items purchase for the Indian Health Service (IHS) Great Plains Area (GPA) Cheyenne River Health Center (CRHC), Eagle Butte, South Dakota.

Sources Sought Notice Number: IHS1508021

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service.

This notice is intended strictly for market research to determine the availability of Indian Economic Enterprises (IEE).

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 423450 – Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers.

1.0       BACKGROUND

The Indian Health Service (IHS), Great Plains Area (GPA), Cheyenne River Health Center is a modern, technologically advanced facility with enough space and staff to provide an expanded level of health care services specifically designed to meet the needs of the Cheyenne River Service Unit population.

2.0       OBJECTIVE

The purpose of this sources sought notice is for the purchase of two (2) new Hillrom (Baxter) Centrella Inpatient beds for the Cheyenne River Health Center, Eagle Butte, SD to include accessories, setup and installation.

3.0       SCOPE

Contractor shall provide to the Great Plains Area Indian Health Service, hereafter referred to as the Government, with the items described in this statement of work for the period specified on the issued purchase order and any modifications or amendments.

The contractor shall provide all resources necessary to accomplish the tasks and deliverables described in this Statement of Work (SOW).  The contractor shall provide confirmation that they are an authorized distributor of Hillrom (Baxter) beds designated for use in a clinical setting if they are not the Original Equipment Manufacturer (OEM).  Contractor shall arrange for shipping the equipment and supplies to the Cheyenne River Health Center loading dock and will provide onsite field service personnel for installation if needed.  It will be the responsibility of the Service Unit to identify an operational location which will meet the installation and operational requirements of the equipment.  Any modification/ renovation to an identified space needed to meet the operational requirements for the equipment will be the responsibility of the Service Unit.  Upon completion of equipment installation, the field service personnel will provide proof of operation in the form of a service report to the Director of Inpatient services, local Clinical Engineering personnel, and the COR.  

Attached IEE Representation form is to be completed and submitted with email response.

4.0       CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS:

Refer to the Statement of Work.

5.0       TYPE OF ORDER

This is a sources sought notice for a firm-fixed-price contract type.

6.0       ANTICIPATED PERIOD OF PERFORMANCE

Period of Performance: The period of performance of this contract is 180 days from the date of issuance

7.0       PLACE OF PERFORMANCE

FACILITY                                                                                                             HOURS OF OPERATION

Cheyenne River Health Center                                                                         24/7

24276 166th Street, Airport Rd. Eagle Butte, SD. 57625                                    Deliveries: MON - FRI 8:00 a.m. - 4:30 p.m. MST

Phone 605-964-7724

8.0       Tour of Duty:

Not applicable.

9.0        PAYMENT

INVOICE SUBMISSION AND PAYMENT

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register, however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov.

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov.

The Contractor must provide only new equipment and new parts for the required products described herein; no used, refurbished, or remanufactured equipment or parts shall be provided under any circumstances. Absolutely no Gray Market Goods or Counterfeit Electronic Parts shall be provided. Gray Market Goods are defined as genuine branded goods intentionally or unintentionally sold outside of an authorized sales-territory or by non-authorized dealers in an authorized territory. All equipment shall be accompanied by the Original Equipment Manufacturers (OEMs) warranty. Counterfeit Electronic Parts are defined as unlawful or unauthorized reproduction, substitution, or alteration that has been knowingly mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified electronic part from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitution includes used electronic parts represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

10.0      Capability Statement/Information:

Interested parties are expected to review this notice to familiarize itself with the requirements of this project. Failure to do so will be at your firm’s own risk. The following information shall be included in the capability statement:

1. Company name, address, email address, website address, telephone number, and business size (i.e., small business, 8(a), woman owned, veteran owned, etc.)  and type of ownership for the organization.
2. Company Point of Contact’s Name, telephone number, and e-mail address.  Company POC shall have the authority and knowledge to clarify responses.
3. System for Award Management (SAM) Unique Entity Identifier (UEI) number, expiration, and registration status. All respondents must register on the SAM located at http://www.sam.gov .
4. Applicable company GSA Schedule number or other available procurement vehicle.
5. Capability Statement: Detailed capability statement addressing the company’s qualifications and ability to provide the requirements listed in the Performance Work Statement, with appropriate and specific documentation supporting claims of recent organizational and staff capability to support this requirement.  If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.
6. Experience: Provide a list of 3-5 private industry or Government contracts for the same services that you have performed within the last 3 years. For each contract, include the company’s Point of Contact’s name, email address, telephone number, dollar value of contract, and description of the services provided on the contract.  The Government may contact these entities to conduct past performance checks. Reference letters accepted.
7. Staffing Levels: Provide evidence your company has adequate levels of qualified healthcare provider staff to meet the Qualifications and Requirements listed in the Performance Work Statement (PWS).
8. Staffing Capability: Provide the last time you successfully placed a provider in a contract position. Provide detailed information such as name, email address, telephone number, dollar value of contract, and description of the services provided on the contract.
9. Technical Capability: Provide a response to how the company will respond to staff shortages / absenteeism / replacement in providing services.
10. If American Indian/Native American owned small business, then complete attached IEE Representation form.

11.0   Closing Statement

Point of Contact: Mona Weinman, Contract Specialist, Email: mona.weinman@ihs.gov   

Submission Instructions:

Interested parties shall submit capability via email to mona.weinman@ihs.gov. Must include Sources Sought Number IHS1508021 in the Subject line. The due date for receipt of statements is July 1, 2025, 12:00 p.m. Central Time.

All responses must be received by the specified due date and time in order to be considered.

This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS.

IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ).

THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against IHS shall arise as a result of a response to this notice or IHS’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response.