06-SOW_Update.docx

SCOPE OF WORK FOR

Acquisition and installation for new Inpatient beds Cheyenne River Health Center

PURPOSE:

The purpose of this contract is for the purchase of new Hillrom (Baxter) Centrella Inpatient beds for the Cheyenne River Health Center, Eagle Butte, SD to include setup and installation.

SCOPE OF WORK:

Contractor shall provide to the Great Plains Area Indian Health Service, hereafter referred to as the Government, with the items described in this statement of work for the period specified on the issued purchase order and any modifications or amendments.

The contractor shall provide all resources necessary to accomplish the tasks and deliverables described in this Statement of Work (SOW). The contractor shall provide confirmation that they are an authorized distributor of Hillrom (Baxter) beds designated for use in a clinical setting if they are not the Original Equipment Manufacturer (OEM). Contractor shall arrange for shipping the equipment and supplies to the Cheyenne River Health Center loading dock and will provide onsite field service personnel for installation if needed. It will be the responsibility of the Service Unit to identify an operational location which will meet the installation and operational requirements of the equipment. Any modification/ renovation to an identified space needed to meet the operational requirements for the equipment will be the responsibility of the Service Unit. Upon completion of equipment installation, the field service personnel will provide proof of operation in the form of a service report to the Director of Inpatient services, local Clinical Engineering personnel, and the COR.

Performance Period: The period of performance of this contract is 180 days from the date of issuance.

QUALITY CONTROL:

The Government reserves the right to perform a validation/incoming performance & safety inspection.

Contractor is responsible for installation and training of the equipment purchased, and will provide installation/warranty records if requested by the Government for the specific devices provided to the Cheyenne River Health Center facility.

BASIS OF PAYMENT:

Payment will be made upon receipt of a complete and accurate invoice, and successful completion of an acceptance inspection in accordance with the Prompt Payment Act. Invoices shall be submitted with all information and supporting documentation. A complete and accurate invoice is substantially correct in that all aspects of the required information are clearly evident on the invoice. If items such as invoice number, date, dates of service, contract/purchase order number, etc., are not on the invoice, it will be returned to the Contractor for resubmission. The Prompt Payment Act Clause will be provided by the Contracting Officer at the time of award and will further clarify the requirements. Finance charges for late payment of charges due to problems not of the Contractor’s making shall be paid according to the regulations and amount determined by the Great Plains Area Indian Health Service Financial Management Branch. If the Government fails to pay an amount when properly due, the Contractor has the option of suspending all services provided by this contract after providing a detailed explanation to the Contracting Officer. The Contracting Officer is responsible for assuring that direct patient care is not compromised by frivolous or unlawful suspension of services. Disputes will be handled according to the Disputes Clause and shall not violate any rule or regulation or law.

LIABILITY:

In no event shall the Government release the Contractor from the liability arising from acts of omission, improper repair, negligence, or deliberate or non-deliberate acts that jeopardize the health and safety of patients and/or Government employees.

CONTRACTOR’S TERMS & CONDITIONS:

The contractor’s terms and conditions shall be incorporated into the contract by reference. Where conflicts arise the Federal Acquisition Regulations, and other Federal Regulations, Laws and Rules shall take precedence.

AUTHORITY:

No person other than the Contracting Officer has authority to bind the Government with respect to this contract.

No action or omission of any government employee or representative other than the Contracting Officer shall increase or decrease the scope of this contract or shall otherwise modify the terms and conditions of this contract.

In no event shall any of the following be effective or binding on the Government or imputed to the Contracting Officer with respect to this contract:

1. An understanding or agreement between the Contractor and anyone other than the Contracting Officer;

2. A purported modification or change order issued by anyone other than the Contracting Officer;

3. A promise by anyone other than the Contracting Officer to provide additional funding or make payments; or

4. An order, direction, consent, or permission from anyone other than the Contracting Officer to:

4.1 Incur costs in excess of a specified estimated cost, allotment of funds, or other ceiling; or

4.2 Expend hours in excess of a specified level of effort.