Firm-Fixed Price for Propane to Mobridge, South Dakota

The Indian Health Service is conducting market research to identify qualified vendors capable of providing bulk propane delivery services to the Great Plains Area Youth Regional Treatment Center in Mobridge, South Dakota. The procured services include on-demand delivery of liquefied petroleum gas to a government-owned 12,500-gallon storage tank, with refilling required when tank capacity falls below 30 percent, plus emergency refilling services available outside normal business hours and on weekends or holidays. All work must comply with NFPA 58 (Liquefied Petroleum Gas Code, 2011 Edition), 29 CFR 1910 and 1926 (occupational safety and health standards), and 49 CFR (transportation regulations), with vendor personnel required to be trained in proper propane handling procedures. The government has not specified formal evaluation criteria at this pre-solicitation stage; however, capability statements will be assessed based on demonstrated experience and ability to meet technical and regulatory requirements. Interested parties must submit capability statements not exceeding 10 single-sided pages in 12-point font to Deloris Archambeau and Contracting Officer William Kohl by March 24, 2026, at 2:00 PM Central Time, with the Sources Sought Number included in the subject line.

This procurement is set aside exclusively for Indian Economic Enterprises (ISBEE), requiring offerors to maintain at least 51 percent Indian ownership and provide self-certification of eligibility using the IHS Buy Indian Act Indian Economic Enterprise Representation Form, with eligibility required at offer submission, contract award, and throughout the performance period. No incumbent contractor or current contract holder is identified in the pre-solicitation materials, and no specific award value or budget range has been disclosed. The anticipated contract type is firm-fixed price, with an anticipated period of performance of one year from the contract award date, serving an 18-bed residential treatment facility that uses propane for winter heating, water heating, and kitchen equipment operations. Interested vendors must be registered with the System of Award Management (SAM) and understand that this notice is for market research purposes only and does not constitute a commitment by the government to issue a solicitation or award a contract.