SOW IHS1523808.pdf

Statement of Work Delivery of Liquid Propane

GPAYRTC

INTRODUCTION / BACKGROUND

The Great Plains Area Youth Regional Treatment Center (GPAYRTC) in Mobridge, South Dakota is an 18-bed facility with an 12,500-gallon propane tank. Propane is used to heat the facility in the winter. Propane is also used for water heating as well kitchen equipment on a day-to-day basis.

Period of Performance is award of purchase order for one (1) year.

OBJECTIVE

The objective of this contract is to arrange for the vendor to perform Liquid Propane Gas (LPG) refilling of the GPAYRTC propane tank. The refilling of the tank will be on an as-needed basis and shall include emergency support as requested during critical situations.

DESCRIPTION OF WORK

• Refill the GPAYRTC propane tank on an as-requested basis or when tank is below 30%.

• Provide emergency propane refilling on an as-requested basis.

• Before arrival to the GPAYRTC, the vendor shall contact the Facility Operations Specialist, or, his/her designee:

o Jesse Lebeaux: Facility Operations Specialist, 605-845-7181-x 0117

Jesse.Leabeaux@ihs.gov o Dion Hall: Maintenance, 605-845-7181 – x 0118.

dion.hall@ihs.gov

• Vendor shall check-in or call with the GPAYRTC at 605-845-7181, prior to commencing with and after completion of any deliveries.

REQUIREMENTS

General

For any deliveries performed on the GPAYRTC campus.

4.1 Engineering Requirements

APPLICABLE ENGINEERING CODES AND STANDARDS

Number Title

1. NFPA 58 Liquefied Petroleum Gas Code, 2011 Edition

2. 29 CFR 1910 Occupational Safety and Health Standards

Walter Cournoyer

Walter.Cournoyer@ihs.gov mailto:Jesse.Leabeaux@ihs.gov mailto:dion.hall@ihs.gov cwhitebull Cross-Out cwhitebull Cross-Out

Statement of Work Delivery of Liquid Propane

GPAYRTC

3. 29 CFR 1926 Safety and Health Regulations

4. CFR 49 Transportation

4.2 Environment, Safety, & Health (ES&H) Requirements

Vendor shall exercise a degree of care with the work and the associated hazards. The vendor shall ensure that management of safety and environmental functions and activities is an integral and visible part of the vendors work planning and execution processes.

PERSONNEL REQUIREMENTS

• Training and Qualifications

Vendor shall ensure that its personnel are trained in the proper handling procedures as required by NFPA 58.

Work Location / Potential Access Requirements

LPG deliveries will occur at the GPAYRTC outside grounds where the propane tanks are located.

• Site Access and Work Hours

Vendor will have access to site during normal business hours: Monday – Friday, 8:00AM – 4:30PM.

Emergency propane refilling requests may occur outside of normal GPAYRTC duty hours, which include weekends and Holidays.

Emergency propane refilling requests that fall outside of the normal operating hours will be done at the request of the Facility Operations Specialist, or, his/her designee.

1.0 DELIVERABLES AND PERFORMANCE SCHEDULE REQUIREMENTS

6.1 Deliverables

Provide to Facility Operations Specialist an unloading procedure in accordance with NFPA 58, Liquefied Petroleum Gas Code, 2011 Edition

6.2 Schedule

Start Date: As needed, as contract is signed Completion Date: Upon start date of contract for 12,500 gallons of LPG as requested by GPAYRTC personnel.

1. Authority

1.1. No person other than the Contracting Officer has authority to bind the Government with respect to this contract.

1.2. No action or omission of any government employee or representative other than the Contracting Officer shall increase or decrease the scope of this contract or shall otherwise modify the terms and conditions of this contract.

1.3. In no event shall any of the following be effective or binding on the Government or imputed to the Contracting Officer with respect to this contract:

1.3.1. An understanding or agreement between the Contractor and anyone other than the Contracting Officer;

1.3.2. A purported modification or change order issued by anyone other than the Contracting Officer;

1.3.3. A promise by anyone other than the Contracting Officer to provide additional funding or make payments; or

1.3.4. An order, direction, consent, or permission from anyone other than the Contracting Officer to:

1.3.4.1. Incur costs in excess of a specified estimated cost, allotment of funds, or other ceiling; or

1.3.4.2. Expend hours in excess of a specified level of effort.