Sources Sought IHS1523808-Final.pdf

Sources Sought: Delivery of Propane for heating fuel at the Great Plains Indian Health Service Youth Reginal Treatment Center located in Mobridge, South Dakota.

Sources Sought Notice Number: IHS1523808

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service.

This notice is intended strictly for market research to determine the availability of Indian Small Businesses Economic Enterprise (ISBEE).

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 211130, Natural Gas Extraction NAICS codes will be considered based on responses received (such as conference centers, etc.)

1.0 BACKGROUND

The Great Plains Area Youth Regional Treatment Center (GPAYRTC), operated by the Indian Health Service (IHS), is an 18-bed facility with a 12,500-gallon propane tank. Propane is used to heat the facility during the winter months and is also used year-round for water heating and kitchen equipment on a daily basis.

2.1 OBJECTIVE

The objective of this contract is to arrange for a vendor to provide Liquid Propane Gas (LPG) refilling services for the GPAYRTC propane tank. Refilling services will be performed on an as-needed basis and shall include emergency support during critical situations, as requested.

2.0 SCOPE

Refill the GPAYRTC propane tank on an as-requested basis or when tank is below 30%.

Provide emergency propane refilling on an as-requested basis.

3.0 CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS (IF

APPLICABLE)

These requirements apply to all deliveries carried out on the GPAYRTC campus.

Engineering Requirements

Applicable Engineering Codes and Standards

Number Title

1 NFPA 58 – Liquefied Petroleum Gas Code, 2011 Edition

2 29 CFR 1910 – Occupational Safety and Health Standards

Number Title

3 29 CFR 1926 – Safety and Health Regulations

4 49 CFR – Transportation

Environment, Safety, & Health (ES&H) Requirements

The vendor shall exercise an appropriate degree of care in performing the work and managing associated hazards. The vendor shall ensure that safety and environmental management functions and activities are an integral and visible part of the vendor’s work planning and execution processes.

Personnel Requirements

Training and Qualifications The vendor shall ensure that its personnel are properly trained in handling procedures in accordance with

NFPA 58.

Work Location / Potential Access Requirements

LPG deliveries will occur on the GPAYRTC grounds at the designated propane tank location.

Site Access and Work Hours The vendor will have access to the site during normal business hours: Monday through Friday, 8:00 AM to 4:30 PM.

Emergency propane refilling requests may occur outside normal GPAYRTC duty hours, including weekends and holidays.

Emergency refilling outside normal operating hours shall be performed at the request of the Facility Operations Specialist or his/her designee.

Deliverables and Performance Schedule Requirements

The vendor shall provide the Facility Operations Specialist with an unloading procedure in accordance with NFPA 58, Liquefied Petroleum Gas Code, 2011 Edition.

4.0 TYPE OF ORDER

This is a firm-fixed price purchase order.

5.0 ANTICIPATED PERIOD OF PERFORMANCE

One (1) year from the date of contract award

Additional Information:

A. Capability Statement/Information:

Interested parties are expected to review this notice to familiarize themselves with the requirements of this project. Failure to do so will be at your firm’s own risk. The following information shall be included in the capability statement:

1. A general overview of the respondents’ opinions about the difficulty and/or feasibility of the potential requirement, and any information regarding innovative ideas or concepts.

2. Information in sufficient detail of the respondent’s (a) current capability and capacity to perform the work; (b) prior completed events of similar nature/size; (c) organizational experience and management capability; and (d) examples of prior completed Government contracts and other related information.

3. Documentation on the floorplans available, photographs of the event space, room descriptions, equipment available, etc. To be considered capable of fulfilling this requirement evidence of an Offerors ability to fully satisfy the requirements described above must be provided.

4. The respondents’ DUNS number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HUBZone, etc.) Pursuant to the North American Industry Classification System (NAICS) code: 211130, Natural Gas Extraction or comparable NAICS

5. Any other information that may be helpful in developing or finalizing the requirements of the potential acquisition.

6. The capability statement shall not exceed 10 single-sided pages (including all attachments, resumes, charts, etc.) presented in single-space and using a 12-point font size minimum, in either Microsoft Word or Adobe Portable Document Format (PDF), with 8-1/2 by 11 inch paper size, and 1 inch top, bottom, left and right margins.

7. All proprietary information should be marked as such. Statements should also include an indication of current certified small business status; this indication should be clearly marked on the first page of your capability statement (preferably placed under the eligible small business concern’s name and address).

Responses will be reviewed only by IHS personnel and will be held in a confidential manner.

F. Closing Statement

Point of Contact: Deloris Archambeau, Purchasing Agent at Deloris.archambeau@ihs.gov

Submission Instructions:

Interested parties shall submit capability via email to Deloris Archambeau, Purchasing Agent at Deloris.archambeau@ihs.gov; Contracting Officer William Kohl at William.kohl@ihs.gov include Sources Sought Number IHS1523808 in the Subject line. The due date for receipt of statements is March 24, 2026, 2:00 p.m. Central Time.

All responses must be received by the specified due date and time in order to be considered.

This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS.

IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ).

mailto:Deloris.archambeau@ihs.gov mailto:Deloris.archambeau@ihs.gov mailto:William.kohl@ihs.gov

THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against IHS shall arise as a result of a response to this notice or IHS’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov.

However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response.