Firm-fixed-price contract to provide a comprehensive maintenance service and support agreement for multiple Nanosonics model Trophon2 high level disinfection devices located at multiple facilities within the region served by the Great Plains Area Indian He

A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
B. The Great Plains Area Indian Health Service (IHS) intends to award a firm-fixed-price contract to provide a comprehensive maintenance service and support agreement for multiple Nanosonics model Trophon2 high level disinfection devices located at multiple facilities within the region served by the Great Plains Area Indian Health Service (SD, ND, IA, NE) in response to Request for Quote 75H70625Q00101.
C. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05, effective date 08/07/2025.
D. This RFQ is issued as full and open, and the associated NAICS Code of 811210, size standards in millions of dollars $34.0.
E. The quoted unit pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.
Period of Performance: Date of award for one (1) year with four (4), one (1) year options.
Total Cost of Contract: $_______________________
F. To provide comprehensive maintenance service and support agreement for multiple Nanosonics model Trophon2 high level disinfection devices located at multiple facilities within the region served by the Great Plains Area Indian Health Service (SD, ND, IA, NE).
G. FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023).
Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include:
1. Solicitation number: 75H70625Q00101.
2. Time specified for receipt of offers: September 15, 2025 at 12:00 pm CT
3. Name, address and telephone number of offeror.
4. Technical description of the items being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary.
5. Terms of any express warranty
6. Price and any discount terms
7. “Remit to” address, if different than mailing address.
8. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically)
9. Acknowledgment of Solicitation Amendments (if any)
10. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and
11. If the offer is not submitted on the SF 18, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.
In addition, contractors shall provide the following:
• Complete attached Bid Schedule
• Complete attached IEE Representation form
• Basis of Award: Best Value with Lowest Price, Technically Acceptable.
H. FAR 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024) See attachment for full text.
See attachment for full text. The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.
I. FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) See attachment for full text.
J. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Jan 2025) See attachment for full text.
K. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable.
L. Submit proposal by email to:
Mona Weinman, Contract Specialist
115 4th Ave SE
Aberdeen, SD 57401
Email: mona.weinman@ihs.gov
Questions regarding this solicitation shall be submitted in writing by email only.
The last day to submit questions is September 15, 2025, at 08:00 am CT.
Contractors will need a Unique Entity ID (UEI) number, TIN number, and be registered with www.sam.gov
The Contractor must provide only new equipment and new parts for the required products described herein; no used, refurbished, or remanufactured equipment or parts shall be provided under any circumstances. Absolutely no Gray Market Goods or Counterfeit Electronic Parts shall be provided. Gray Market Goods are defined as genuine branded goods intentionally or unintentionally sold outside of an authorized sales-territory or by non-authorized dealers in an authorized territory. All equipment shall be accompanied by the Original Equipment Manufacturers (OEMs) warranty. Counterfeit Electronic Parts are defined as unlawful or unauthorized reproduction, substitution, or alteration that has been knowingly mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified electronic part from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitution includes used electronic parts represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.
Complete the attached Bid Schedule and IEE Representation Form.
Invoice Processing Platform (IPP)
The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system
In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum, Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing, directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.
IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasurys Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.
The IPP website address is: https://www.ipp.gov
If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov
Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.