Fire Suppression System Replacement Services
Closed Solicitation Posted
- Solicitation number
- 19JA8026Q0031
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- Place of performance
- Tokyo 107-8 Japan
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks replacement of a non-functional fire suppression system at the Chief of Mission Residence of the U.S. Embassy Tokyo, with quotations due May 28, 2026 at 10:00 a.m. Japan Standard Time. Award will go to the responsible company submitting the lowest-priced, technically acceptable quotation without discussions, though discussions may be held with companies in the competitive range if necessary.
Place of performance is Tokyo, Japan. The scope requires complete replacement of the kitchen fire suppression system with a locally-manufactured equivalent, including survey and design drawings with English and Japanese explanations, removal and installation of new fire suppression pipes and ducts within ceiling spaces, installation of new stainless-steel ducts with fire spray heads, electrical installation of controllers and panels by a licensed electrician, system testing, and an instruction manual in English and Japanese. The contract is firm fixed-price with a 127-calendar-day completion timeline: seven days for survey, 90 days for material ordering and fabrication, and 30 calendar days for on-site work (21 working days). Work shall be performed Monday through Friday from 8:30 a.m. to 5:30 p.m., excluding U.S. and Japanese holidays, with a superintendent maintained on-site. The contractor must provide a one-year warranty against defects and comply with Japan Architectural Specification Standards and Japan Industrial Standards. The anticipated contract value ranges between $25,000 and $100,000. General liability insurance with minimum coverage of ¥30,000,000 per occurrence (¥90,000,000 cumulative) for bodily injury and ¥3,000,000 per occurrence (¥9,000,000 cumulative) for property damage is required, with the U.S. Government named as additional insured. A mandatory site visit is scheduled May 15, 2026, from 2:00 p.m. to approximately 3:30 p.m.; registration is required by 2:00 p.m. May 13. Questions are due by 2:00 p.m. May 19. The NAICS code is 561990, All Other Support Services; PSC is Z2FA, Repair Or Alteration Of Family Housing Facilities.
Notice text
Enclosed is a Request for Quotations (RFQ) for Fire Suppression System Replacement Services for the Chief of Mission Residence (CMR) at the U.S. Embassy Tokyo, Japan. If you would like to submit quotation, follow the instructions in Section J of the RFQ, complete the required portions of the attached document, and submit it to the email address shown in paragraph 3. Quotations of the Cover Letter.
The U.S. Government intends to award a Purchase Order to the responsible company submitting a technically acceptable quote at the lowest price. The U.S. Embassy Tokyo intends to award the Purchase Order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Your quotation must be submitted electronically to Ayaka Ogawara via email to OgawaraAX@state.gov. The e-mail size must not exceed 15MB. If the e-mail size should exceed 15MB, the submission must be made in separate e-mails less than 15MB each. After submission of quotation, quoters shall contact Ayaka Ogawara by phone (Mobile: 090-1110-9327 or Office: 03-3224-5208) or email to confirm the receipt of quotation.
Files
| File | Type | Posted |
|---|---|---|
| 19JA8026Q0031-CoverLetter-RFQ-SOW.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Fire Suppression System Replacement Services | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Freedom 250 Reception and Fireworks Event | Department of State | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity