Film Preservation Lab Equipment Maintenance - Library of Congress
Closed Solicitation Posted
- Solicitation number
- 030ADV26Q0019
- Agency
-
Library of Congress
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 519210 Libraries and Archives
- Place of performance
- Culpeper, Virginia, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Library of Congress is soliciting equipment maintenance and repair services for film preservation equipment at The Packard Campus for Audio Visual Conservation (NAVCC) in Culpeper, Virginia. The contractor shall provide annual preventative maintenance, ad hoc repairs, remote support and troubleshooting, and spare parts ordering for both historical and contemporary film preservation equipment. Required qualifications include providing qualified technicians capable of performing maintenance and repair services in accordance with contract specifications. This combined synopsis and solicitation is being released as a firm-fixed price contract competition under FAR Part 13 for commercial supplies and services, though the specific evaluation criteria are not detailed in the solicitation notice provided. The deadline for written questions is December 16, 2025 at 5:00 PM Eastern Time, answers will be posted as an amendment, and proposal responses are due January 16, 2026 at 5:00 PM Eastern Time, with an optional site visit available during the solicitation period.
This solicitation includes no set-aside designations, and no incumbent contractor or award value is identified in the notice. The contract will be structured as an Indefinite-Delivery, Indefinite Quantity (IDIQ) contract with a minimum of three Ordering Periods and a possible maximum of five Ordering Periods, providing flexibility for both parties regarding service volumes and duration. Contractors must submit quotes for a minimum of three years (Ordering Periods I-III), with optional quotes permitted for years IV and V. A notable consideration involves two Lipsner Smith CF8200 machines currently using Perchloroethylene (PERC) for cleaning; contractors may request removal of these machines from contract requirements by January 5, 2026 if uncomfortable servicing them, as the Library plans to convert these machines to HFE solvent in 2026 pending EPA regulatory changes. The place of performance is Culpeper, Virginia 22701.
Notice text
2 versions
Update #2 · Latest ·
Amendment 1: The purpose of this amendment is to extend the proposal submission deadline as well as answer questions submitted by potential offerors. Please see the attached document for more information.
- - - - - - -
This public notice is a combined synopsis/solicitation for commercial supplies and services, prepared in accordance with FAR Part 13. The solicitaiton is being released as a firm-fixed price contract competition.
The Library of Congress (Library) requires contractor support to provide periodic preventative maintenance of vintage equipment used at The Packard Campus for Audio Visual Conservation, also known as the National Audiovisual Conservation Center (NAVCC), in Culpeper, Virginia. The contractor shall provide annual maintenance services, ad hoc repairs, remote support and troubleshooting, and spare parts ordering for the NAVCC film preservation equipment. This equipment is both historical and contemporary. The contractor shall provide qualified technicians to perform these maintenance and repair services, in accordance with the requirements of the contract. This contract will be an Indefinite-Delivery, Indefinite Quantity Contract (IDIQ) for at least three Ordering Periods with a possibility of up to five Ordering Periods.
Please see below for the SF1449 Request for Quote document for the full details of the requirement. Please note that the Library of Congress is holding an optional site visit during the solicitation period. See Section L of the Request for Quote for more information. Questions are due in writing via email no later than 12/16/2025 at 5:00 PM eastern time. Answers to questions will be posted as an amendment to the solicitation.
Responses are due no later than 01/09/2026 at 5:00 PM eastern time.
Update #1 ·
This public notice is a combined synopsis/solicitation for commercial supplies and services, prepared in accordance with FAR Part 13. The solicitaiton is being released as a firm-fixed price contract competition.
The Library of Congress (Library) requires contractor support to provide periodic preventative maintenance of vintage equipment used at The Packard Campus for Audio Visual Conservation, also known as the National Audiovisual Conservation Center (NAVCC), in Culpeper, Virginia. The contractor shall provide annual maintenance services, ad hoc repairs, remote support and troubleshooting, and spare parts ordering for the NAVCC film preservation equipment. This equipment is both historical and contemporary. The contractor shall provide qualified technicians to perform these maintenance and repair services, in accordance with the requirements of the contract. This contract will be an Indefinite-Delivery, Indefinite Quantity Contract (IDIQ) for at least three Ordering Periods with a possibility of up to five Ordering Periods.
Please see below for the SF1449 Request for Quote document for the full details of the requirement. Please note that the Library of Congress is holding an optional site visit during the solicitation period. See Section L of the Request for Quote for more information. Questions are due in writing via email no later than 12/16/2025 at 5:00 PM eastern time. Answers to questions will be posted as an amendment to the solicitation.
Responses are due no later than 01/09/2026 at 5:00 PM eastern time.
Files
| File | Type | Posted |
|---|---|---|
| J1 - Question and Answer_030ADV26Q0019_22Dec2025.pdf | ||
| 030ADV26Q0019 0001.pdf | ||
| 030ADV26Q0019.pdf |
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