FEMA Thomasville Federal Regional Center Uninterruptable Power Supply Inspections
Closed Solicitation Posted
- Solicitation number
- 70FBR425Q00000153
- Agency
-
FEMA Region 4
Federal Emergency Management Agency, Department of Homeland Security
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541350 Building Inspection Services
- Place of performance
- Thomasville, Georgia 31792, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Emergency Management Agency (FEMA) Region 4 is seeking contractors to provide annual and semi-annual Uninterruptible Power Supply (UPS) inspections at their Federal Regional Center in Thomasville, Georgia. This firm-fixed-price solicitation requires one major annual system check and one minor semi-annual system check to ensure clean power delivery to critical server room loads. The major inspection includes comprehensive services such as thermal scanning of power connections, battery system ohmic value measurements, converter and inverter transfer testing, and maintenance bypass operations, while the minor inspection focuses on visual assessments, environmental condition checks, and equipment integrity evaluations. All contractor personnel must successfully complete background checks before performing work on-site, and inspections must meet or exceed IEEE Standards and Battery Manufacturer's Recommendations. The solicitation was posted on July 2, 2025, with proposals due by July 11, 2025, at 2:00 PM ET, and submissions must be made via email to specified FEMA contacts.
This opportunity is unrestricted with no set-aside designation and falls under the small business size standard of $11.5 million for NAICS code 541350 (Building Inspection Services). The contract structure includes a base period of twelve months beginning September 30, 2025, with four consecutive one-year option periods extending through September 29, 2030, providing a potential total contract duration of five years. Labor and mobilization costs are included in the contract price, but replacement parts are excluded and will be billed separately at time and material rates plus 15% markup. The work will be performed exclusively at the FEMA Thomasville Federal Regional Center located at 436 S. Pinetree Blvd., Thomasville, GA 31792. The solicitation documents do not identify any incumbent contractors or provide specific budget ranges, with vendors expected to submit their pricing as part of the proposal process.
Notice text
2 versions
Update #2 · Latest ·
The Purpose of this Firm Fixed Price (FFP) Solicitation is to procure Annual Uninterruptable Power Supply (UPS) Inspections, (1) Major PM inspection and (1) Minor PM inspection to ensure that the equipment is in good working condition to maintain clean power to critical loads in the server room at the FEMA Federal Regional Center (FRC) Thomasville, GA Facility.
SCOPE OF WORK
Annual and Semi-Annual UPS Inspections at FEMA Thomasville FRC
UNIT SPECIFICATIONS
• Make: ABB
• Model: Series SG
• Serial Number: P00802820B270R
• kVA/Capacity: 80KVA SG UPS
• Type of batteries: VRLA
• Number of batteries: 40 batteries (1 Cabinet Sprinter next, AH Capacity – 87, Runtime 365 Model Number -S12v325fl)
Annual System Checks (Major)
• Thermal scan of all power connections Tighten loose connections.
• Check converter & inverter transfer operation.
• Place critical load on maintenance bypass if applicable Exercise external maintenance bypass breakers, if applicable AC input failure test - battery operation, with customer approval.
• Test and confirm Maintenance Bypass Switch operability.
• Place UPS back in service to support critical load.
*Annual System Checks (MAJOR)-Battery System:
• Measure and record all inter-cell and main terminal cable ohmic values.
• Take apart and clean any connection with ohmic value less than the manufacturer’s recommended value or has a value that decreased by more than 20 % below the baseline value. Retorque any connections that are below the battery manufacturer’s recommended value. Requires DC breaker to be opened or UPS charger to be off (Contingent upon customer approval).
* Includes labor and mobilization. No parts included.
*The services performed are designed to meet or exceed IEEE Standard and Battery Manufacturer's Recommendations.
Semi Annual Checks (Minor)
• Check if ambient temperature and humidity is within the correct operating range.
Clearances
• Verify unit has proper clearance for ventilation and service purposes.
Installation.
• Verify the unit is installed in a stable, level and upright position free of vibration.
Application
• Confirm proper UPS application.
Location
• Evaluate the UPS location and determine if it is in accordance with the manual.
Visual Inspection Check Structure.
• Paint- Evaluate for missing paint, unevenness, peeling, cracks and/or dirt.
• Frame- Evaluate for bends, cracks, rust, dirt, welds, and/or parts alignment
• Covers- Evaluate for bends, dirt, stability, and/or gaps
• Accessories- Check caster positions and all labels are applied Assembly
• Screws are secure- Confirm that all screws are secure
• Broken or alien parts- Check for broken or alien parts
• Connectors and wires condition- Evaluate the condition of the connectors and wires
• Edge guards secure- Confirm that all edge guards are secure
• Fast-on lugs secure- Confirm that fast-on lugs are secure Wires Route
• Clearance- Confirm that the wire route clearances are within spec
• PCB connections- Confirm that the wire route PCB connections are within spec Ratings and settings
• Dip switch setting- Verify proper dip switch settings for PCBs
• Unit’s rating- Verify proper unit and/or battery cabinet ratings with sales order Post Operation Checks
Unit Clean Up
• Remove all excess dust and/or dirt internally or externally
• Customer Service Explanation- Prepare and give final report to customer and explain work performed
• Work Request- Schedule next PM or repair work that may need to be performed
does not include replacement parts.
• Replacement parts & labor are at time & material cost + 15%
Conditions – All personnel are subject to completing a successful background check prior to being allowed to conduct any work on the premises.
Location of Required Services
FEMA Thomasville FRC
436 S. Pinetree Blvd.
Thomasville, GA. 31792
Update #1 ·
The Purpose of this Firm Fixed Price (FFP) Solicitation is to procure Annual Uninterruptable Power Supply (UPS) Inspections, (1) Major PM inspection and (1) Minor PM inspection to ensure that the equipment is in good working condition to maintain clean power to critical loads in the server room at the FEMA Federal Regional Center (FRC) Thomasville, GA Facility.
SCOPE OF WORK
Annual and Semi-Annual UPS Inspections at FEMA Thomasville FRC
Annual System Checks (Major)
• Thermal scan of all power connections Tighten loose connections.
• Check converter & inverter transfer operation.
• Place critical load on maintenance bypass if applicable Exercise external maintenance bypass breakers, if applicable AC input failure test - battery operation, with customer approval.
• Test and confirm Maintenance Bypass Switch operability.
• Place UPS back in service to support critical load.
*Annual System Checks (MAJOR)-Battery System:
• Measure and record all inter-cell and main terminal cable ohmic values.
• Take apart and clean any connection with ohmic value less than the manufacturer’s recommended value or has a value that decreased by more than 20 % below the baseline value. Retorque any connections that are below the battery manufacturer’s recommended value. Requires DC breaker to be opened or UPS charger to be off (Contingent upon customer approval).
* Includes labor and mobilization. No parts included.
*The services performed are designed to meet or exceed IEEE Standard and Battery Manufacturer's Recommendations.
Semi Annual Checks (Minor)
• Check if ambient temperature and humidity is within the correct operating range.
Clearances
• Verify unit has proper clearance for ventilation and service purposes.
Installation.
• Verify the unit is installed in a stable, level and upright position free of vibration.
Application
• Confirm proper UPS application.
Location
• Evaluate the UPS location and determine if it is in accordance with the manual.
Visual Inspection Check Structure.
• Paint- Evaluate for missing paint, unevenness, peeling, cracks and/or dirt.
• Frame- Evaluate for bends, cracks, rust, dirt, welds, and/or parts alignment
• Covers- Evaluate for bends, dirt, stability, and/or gaps
• Accessories- Check caster positions and all labels are applied Assembly
• Screws are secure- Confirm that all screws are secure
• Broken or alien parts- Check for broken or alien parts
• Connectors and wires condition- Evaluate the condition of the connectors and wires
• Edge guards secure- Confirm that all edge guards are secure
• Fast-on lugs secure- Confirm that fast-on lugs are secure Wires Route
• Clearance- Confirm that the wire route clearances are within spec
• PCB connections- Confirm that the wire route PCB connections are within spec Ratings and settings
• Dip switch setting- Verify proper dip switch settings for PCBs
• Unit’s rating- Verify proper unit and/or battery cabinet ratings with sales order Post Operation Checks
Unit Clean Up
• Remove all excess dust and/or dirt internally or externally
• Customer Service Explanation- Prepare and give final report to customer and explain work performed
• Work Request- Schedule next PM or repair work that may need to be performed
does not include replacement parts.
• Replacement parts & labor are at time & material cost + 15%
Conditions – All personnel are subject to completing a successful background check prior to being allowed to conduct any work on the premises.
Location of Required Services
FEMA Thomasville FRC
436 S. Pinetree Blvd.
Thomasville, GA. 31792
Files
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity