FDC philadelphia FY26 3RD QTR subsistence-bread-milk

The Federal Bureau of Prisons, Federal Detention Center Philadelphia, is soliciting quotations for subsistence food products including bread and milk through solicitation number 15B21726Q00000003. The procurement covers 253 line items across multiple product categories such as beans, rice, pasta, oils, dairy products, meats, produce, spices, and beverages, all of which must comply with federal food safety regulations and labeling requirements. Key contract requirements include firm fixed pricing with full delivery by June 30, 2026, FOB Destination to 700 Arch Street, Philadelphia, Pennsylvania, and products must meet specific temperature controls (34–41°F for non-frozen perishables, 0°F or below for frozen items) and packaging specifications. The Government will evaluate offers based on past performance weighted approximately equally to price, and poor past performance, delivery failures, or non-conformance to specifications may result in vendors being deemed non-responsible. The deadline for submission of quotations is February 25, 2026, at 8:00 a.m. Eastern Time, with quotes required to be submitted via email to Brian Virgillo, the Contracting Officer, at bvirgillo@bop.gov using a self-calculating Excel format along with completed Standard Form 1449 and a Contractor Information Sheet.

This is a 100% total small business set-aside restricted to concerns meeting NAICS code 311991 (Perishable Prepared Food Manufacturing) with a 1,000-employee size standard, and no incumbent contractor information is provided in the available documentation. The contract is structured as a requirements-type agreement with individual line items to be awarded to the lowest responsive and responsible offeror, though specific budget or award value information is not disclosed in the solicitation materials. Deliveries must be scheduled directly with the Food Service Administrator and are accepted only Monday through Friday between 6:30 a.m. and 12:30 p.m. by appointment, with the facility closed on federal holidays. All awarded vendors must be registered in the System for Award Management (SAM.gov) with a unique entity identifier and must accept Electronic Funds Transfer as the payment method. Non-conforming products, those past their expiration date, or items not meeting BOP National Menu Specifications will be refused, with vendors responsible for pickup at their own expense within one week or subject to disposal by warehouse staff.