FDA On-Site Records and Information Management (RIM)
Award Notice Posted
- Solicitation number
- FDA-14-223-SOL-00005
- Agency
-
Food and Drug Administration
Department of Health and Human Services
- Awarded
- Set-aside
- Competitive 8(a)
Opportunity facts
- NAICS code
- 541611 Administrative Management and General Management Consulting Services
- PSC
- Not on record
- Place of performance
- FDA Centers and Offices operate predominantly in the Washington, DC Metropolitan area with concentrations in the FDA's Maryland locations of Bethesda, College Park, Laurel, Rockville, and Silver Spring. Rockville, Maryland 20857, United States
Notice details come from SAM.gov. Updated .
Notice text
7 versions
Update #7 · Latest ·
Solicitation FDA-14-223-SOL-00005
Amendment 0007 Summary
The purposes of Solicitation FDA-14-223-SOL-00005 Amendment 0007 are as follows: provide clarification on the number of Document Control Centers (DCC) and Document Control Center Facilities as referenced within the IDIQ solicitation, provide clarification on how to complete IDIQ and CBER task order pricing templates, upload revised CDER task order pricing template that includes a tab for ODC's, clarify due date of proposal.
1. The Government wishes to provide clarification on page 105 of the IDIQ solicitation. The section stated: "The Offeror shall indicate how they will staff each CDER DCC: CDR, MPN, White Oak, and EDR." EDR is actually part of the White Oak DCC. The section has been revised to read: "The Offeror shall indicate how they will staff each of the three CDER primary Document Control Centers: CDR, White Oak, MPN."
The Offeror should refer to pages 12 and 13 of the CDER Task Order SOW for a breakdown of the three primary DCC's and the respective Document Control Center Facilities for each.
2. The Government wishes to reinforce that sufficient equipment will be provided by the Government to support scanning and copying activities identified in the CDER SOW. Notwithstanding, at least one vendor has expressed a desire to add additional ODCs to the price of the task order. Consequently, the Government has created and uploaded a revised Excel spreadsheet titled: "RFPATTACHMENTN06TOPRICINGSHEET140417" that includes a tab for Other Direct Costs applicable to the task order. Offerors are expected to complete the revised spreadsheet as part of their proposal, regardless of whether or not they add additional ODCs to the task order. If ODCs are not needed, leave tab blank. If your firm intends to include ODCs for the option years of the task order, they shall be included on this tab as well. Contractors are also reminded that they are not constrained in any way on the number of hours they propose for the various labor categories listed in the TO Pricing Template. When completing the TO and IDIQ pricing templates, please be sure that the totals from each tab carry forward to the Summary Tab.
3. Note that the fully burdened rate that the Contractor proposes is to be inclusive of the following: Direct labor rate, Overhead, General and Administrative expenses, Profit, Fringe, and Facility Capital Costs. Offerors provide the breakdown of their fully burdened rate on the IDIQ Pricing Sheet, Tab 2, which includes columns for fringe, overhead, G&A, and profit. The proposed fringe rate shall include H&W, payroll taxes, FUTA, FICA, and all other costs that the Contractor incurs as fringe under its approved accounting system. It is the Contractor's responsibility to ensure that all appropriate fringe is covered. Any program management costs, ODCs etc. that that the Contractor believes apply at the IDIQ level, should also be accounted for in the Offeror's fully burdened labor rates.
4. The "Prime/Subcontractor Resources" column on the Base Period Tab of RFPATTACHMENTN06TOPRICINGSHEET140417 was included in order to assess compliance with the limitation on subcontracting clause and the 51% rule. It is assumed that the positions identified by the Contractor as prime or sub in the base year will carry forward to the option years as well. Whether a given labor category will be filled by prime contractor employees or by subcontractor employees, the same rate shall be used for each. If the Contractor intends to utilize both prime contractor and subcontractor employees for a given labor category that may require multiple FTE's, they Contractor should specify in the column how many hours will be completed by the prime contractor employees and how many by the subcontractor employees for that given labor category.
5. Based on the number of Past Performance Questionnaires already received, the number of expected offers received in response to this solicitation is expected to be substantial.
Quotes are due no later than 12:00 p.m. Eastern Time on 24 APRIL 2014.
No Additional Contactor questions shall be answered.
All other terms and conditions remain the same.
Update #6 ·
Solicitation FDA-14-223-SOL-00005
Amendment 0006 Summary
The purposes of Solicitation FDA-14-223-SOL-00005 Amendment 0006 are as follows: update the primary POC for the solicitation, provide final clarification on which positions are considered Key Personnel, answer Contractor-posed question regarding experience requirement, establish that no additional questions shall be received, and update proposal submittal requirements.
1) Effective immediately, Contracting Officer- Aaron A. Glazier has replaced Elvis Colbert as the primary POC for this solicitation its resulting contract. Jerry Martin has replaced Mr. James Whitt as the secondary POC for the effort.
2) Inconsistencies in which positions are considered Key Personnel have been identified in the solicitation when compared to the amendment containing the Government's response to Contractor questions posted on 10 April 2014. As a final clarification, the following are considered Key Personnel positions for the contract: Project Manager, Supervisor, SME II, Sr. Electronic Document Room Technician. Section E, page 95 and Section F, page 105 of the solicitation have been updated to reflect these positions.
3) A Contractor proposed the following question regarding substituting education for experience: "Rows 194 and 196 of the April 10th response does not provide a definitive answer to the question regarding experience substitution. The question refers to Section 1, Paragraph D.1.21 of the RFP on page 61, which formerly permitted offerors to substitute one year of experience for one year of education with the COR's approval, and asks whether offerors can assume the substitution will be approved for the RFP task order. The government's response of "If the proposal is accepted, then it can be assumed" places the offeror at a disadvantage as we will have no way of knowing if the substitution is acceptable until after proposal submission. In order to ensure fair competition between offerors and mitigate against any potential reasons for protest, we respectfully ask the government to definitely advise if the substitution will be permitted.
Govt Response: Education may not replace the experience requirements.
4) With a proposal due date of 4/24/14, the Government will not accept or respond to any additional contractor-posed questions regarding the solicitation.
5) Update proposal submission requirements:
• All past performance questionnaires shall be sent directly to Contracting Officer, Aaron A. Glazier at aaron.glazier@fda.hhs.gov instead of Elvis Colbert. Questionnaires that were sent to Mr. Colbert through COB 4/15/14 will be forwarded to Mr. Glazier.
• Section E.4.1 Regular Mail/Hand Delivery/Electronic Submissions has been updated to reflect that hard copies of the proposal are to be sent to Ms. Jennifer Fagan instead of Elvis Colbert (see section E.4.1 of the revised solicitation document for the new mailing address). Also, a requirement has been added that Contractors email a copy of the technical volume, business volume, and past performance volume (3 separate files) to aaron.glazier@fda.hhs.gov
All other terms and conditions remain the same. Quotes remain due no later than 2:00 p.m. Eastern Time on 24 APRIL 2014.
Update #5 ·
FDA On-Site Records and Information Management (RIM) Please see attachments.
* Please see the updated Solicitaion for the FDA On-Site Records and Information Management (RIM) Project.
Please note the following attachments:
1) Q&A Document
2) Amended Solicitation (Sections 1-2) /0001
3) Updated IDIQ Price Sheet
4) Updated Task Order Price Sheet
5) Updated CDER Task Order Appendices
The new proposal submission date is Thursday April 24, 2014 at 12:00PM (ET).
Update #4 ·
FDA On-Site Records and Information Management (RIM) Plese see attachments.
* Due to a high volume of questions the Government is extending the due date for proposal submissions until fourteen (14) days after the Q&As and updated solicitation are posted.
*It is anticipated that the Q&As and updated solicitation will be posted by COB Monday March 31, 2014.
Update #3 ·
FDA On-Site Records and Information Management (RIM) Plese see attachments.
* Due to a high volume of questions the Government is extending the due date for proposal submissions until fourteen (14) days after the Q&As and updated solicitation are posted.
*It is anticipated that the Q&As and updated solicitation will be posted by COB Wednesday March 26, 2014.
Update #2 ·
FDA On-Site Records and Information Management (RIM) Plese see attachments.
* Due to a high volume of questions the Government is extending the due date for proposal submissions until fourteen (14) days after the Q&As and updated solicitation are posted.
*It is anticipated that the Q&As and updated solicitation will be posted by COB Friday March 7, 2014.
Update #1 ·
FDA On-Site Records and Information Management (RIM) Plese see attachments.
Files
| File | Type | Posted |
|---|---|---|
| Amendment_0007_Summary_of_Changes.doc | DOC document | |
| FDA-14-223-SOL-00005_Section_1-2_thru_Amendment_0007.doc | DOC document | |
| RFPATTACHMENTNO6TOPRICINGSHEET_140417.xls | XLS spreadsheet | |
| SF1449-0001.pdf | ||
| RFPATTACHMENTNO5IDIQPRICINGSHEET.xlsx | XLSX spreadsheet | |
| RFPATTACHMENTNO2CDERTOSOW_Final.doc | DOC document | |
| RFPATTACHMENTNO6TOPRICINGSHEET.xls | XLS spreadsheet | |
| ONSITE_RIM_RFP_Questions_and_Answers_Final.xlsx | XLSX spreadsheet | |
| Section_3-_CDER_Appendices.pdf | ||
| RIM_Solicitation_Section_1-2__Final_(1-31-14).pdf | ||
| RFPATTACHMENTNO5IDIQPRICINGSHEET_FINAL.xlsx | XLSX spreadsheet | |
| Section_3_CDER_TASK_ORDER_Final.pdf | ||
| Section_3_CDER_APPENDICES.pdf |
Show all 13
Notice history
| Notice | Type | Posted |
|---|---|---|
| FDA On-Site Records and Information Management (RIM) | Award Notice | |
| This notice | Award Notice |
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