FCI Seagoville Hot Water Generator Replacement
Closed Solicitation Posted
- Solicitation number
- 15B51426Q00000023
- Agency
-
Federal Correctional Institution Seagoville
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 236220 Commercial and Institutional Building Construction
- Place of performance
- Seagoville, Texas, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Bureau of Prisons at FCI Seagoville seeks replacement of hot water generation equipment, with proposals due September 28, 2026 (extended from September 16). The procurement is a total small business set-aside under NAICS 236220 and PSC Z2FF.
Place of performance is Seagoville, Texas. The scope requires removal of two existing 2,100-gallon RECO model RH60-16-U8-58 hot water generators and installation of one Digital-Flo DF8120DWP80-80 double-wall instantaneous steam-to-water heater package (or government-approved equivalent) in Building 17 Powerhouse. The contractor must provide all labor, materials, equipment, piping connections, electrical work, controls with future-ready BAS connectivity via Modbus RS-485, testing, startup, training, and closeout documentation. All installers must be manufacturer-certified.
The contract is firm fixed-price with a 336-calendar-day performance period from issuance of the notice to proceed, with work to commence within 10 days and completion required by June 21, 2027. The estimated project magnitude ranges from $100,000 to $170,000. Liquidated damages are $1,860.63 per day. Performance and payment bonds are required at 100 percent of the original contract price.
Evaluation uses a best value tradeoff approach considering technical and management approach, specialized experience, schedule, and past performance in descending order of importance, along with price. All offerors must be registered in SAM with a valid UEI. Contractor personnel must submit criminal history clearance 14 days before work starts, complete four-hour security orientation training, and comply with daily security protocols at this federal facility. Work hours are 7:00 AM to 3:00 PM Monday through Friday, excluding federal holidays. All submittals must include equipment cut sheets, safety data sheets, project schedules, rigging plans, and CAD drawings.
Notice text
3 versions
Update #3 · Latest ·
Attached is a solicitation package prepared by the Federal Bureau of Prisons, FCI Seagoville for the provision of Hot Water Generator Replacement- located at FCC Seagoville, TX. This package contains all necessary information to submit a quote.
Quote Submission Requirements and Instructions
The information requested must be submitted by contractors and received on or before the solicitation response date and time. If any of the following information is not received, the Contract Specialist may elect to deem quotes non-compliant or request the required information from one or any of the contractors, whichever is most advantageous to the Government, at the discretion of the Contract Specialist.
Questions regarding this requirement may be directed in writing to Camille Gonzalez, Contract Specialist, c9gonzalez@bop.gov
Evaluation and Award Methodology: Award of a contract will be made to the quoter who submits a quote, conforming to the requirements of the solicitation, determined to be the best value to the Government considering price and past performance.
The following factors will be evaluated:
Price: Price shall be evaluated utilizing the total aggregate pricing offered by the quoter.
Past Performance: The Contractor Performance Assessment Reporting System (CPARS) at www.cpars.gov and/or the professional references submitted with quotes, and/or any other relevant information available to the Contract Specialist may be used for past performance evaluation.
SAM Registration: All potential quoters are advised that this solicitation included the provision at FAR 52.204.7, System for Award Management, which requires that an offeror be registered in SAM when submitting an offer or quote and continue to be registered throughout the duration of the task order.
Quoters should include their Unique Entity Identifier (UEI) Number in their quotation. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.
PTAC: If you have questions about the System for Award Management (SAM), Government procedures in general, or need assistance in the preparation of your quote, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.
Freedom of Information Act: The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests to Federal Agencies for copies of quotes from other than Government sources. The quoter should identify information in its quote it believes should be withheld from these sources, on the basis it consists of "trade secrets and commercial or financial information obtained from a person and privileged or confidential" (exemption (b)(4)of the (FOIA). This identification will assist in the decision by a responsible federal official to disclose or withhold the requested information.
If a quoter considers elements of its quote to be exempt under FOIA, ensure the following notice is annotated on the titlepage of the quote:
"Elements of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on this basis is contained on pages ____."
The quote must annotate each individual item it considers privileged or confidential under the FOIA exemption with the following notice:
"The data or information is considered confidential or privileged, and not subject to mandatory disclosure under the FOIA."
All information in an offeror's quote not designated may be subject to automatic public disclosure if it is requested under the FOIA. It must be emphasized that under the FOIA, no information is automatically exempt form public disclosure. However, no disclosures will be made without careful evaluation, giving due regard to the need for safeguarding material considered privileged or confidential by the quoter. It is the Department of Justice policy to withhold whenever possible, material that is genuinely privileged or confidential.
II. Pre-Quote Questions:
Any questions relating to the solicitation after the closing of the pre-quote conference/site visit shall be sent in WORD FORMAT to Camille Gonzalez, Contract Specialist, via email at c9gonzalez@bop.gov no later than ONE WEEK PRIOR TO
SOLICITATION CLOSING DATE, at 10:00 am EST. In order to provide sufficient response time prior to the quote due date, the Government is establishing the above cut-off date for questions about the solicitation. All quoters shall quote/
offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contract Specialist
only.
Funds are not presently available for this solicitation. No award will be made under this solicitation until funds are made available and confirmed in writing by the Contracting Specialist. The Government reserves the right to cancel this solicitation at any time; either before or after the closing date. In the event of cancellation, the Government shall have no obligation to reimburse any quoter for any costs incurred in connection with the preparation or submission of its quote.
Site Visit is currently scheduled for 9 am, Monday, September 14, 2026 at FCI Seagoville, 2113 N HWY 175, Seagoville, TX 75159. Security forms are due 12 pm, Thursday, September 9, 2026. 2 forms of identification, NCIC and DOJ residency forms must be submitted to Camille Gonzalez at (c9gonzalez@bop.gov). All documents must be sent in PDF format.
***
Modification of RFQ 15B51426Q00000023 to extend proposal deadline to Monday, September 28, 2026 at 10 am CST. Revised RFQ is uploaded including a separate document including the photos taken during the site visit held recently.
Update #2 ·
Attached is a solicitation package prepared by the Federal Bureau of Prisons, FCI Seagoville for the provision of Hot Water Generator Replacement- located at FCC Seagoville, TX. This package contains all necessary information to submit a quote.
Quote Submission Requirements and Instructions
The information requested must be submitted by contractors and received on or before the solicitation response date and time. If any of the following information is not received, the Contract Specialist may elect to deem quotes non-compliant or request the required information from one or any of the contractors, whichever is most advantageous to the Government, at the discretion of the Contract Specialist.
Questions regarding this requirement may be directed in writing to Camille Gonzalez, Contract Specialist, c9gonzalez@bop.gov
Evaluation and Award Methodology: Award of a contract will be made to the quoter who submits a quote, conforming to the requirements of the solicitation, determined to be the best value to the Government considering price and past performance.
The following factors will be evaluated:
Price: Price shall be evaluated utilizing the total aggregate pricing offered by the quoter.
Past Performance: The Contractor Performance Assessment Reporting System (CPARS) at www.cpars.gov and/or the professional references submitted with quotes, and/or any other relevant information available to the Contract Specialist may be used for past performance evaluation.
SAM Registration: All potential quoters are advised that this solicitation included the provision at FAR 52.204.7, System for Award Management, which requires that an offeror be registered in SAM when submitting an offer or quote and continue to be registered throughout the duration of the task order.
Quoters should include their Unique Entity Identifier (UEI) Number in their quotation. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.
PTAC: If you have questions about the System for Award Management (SAM), Government procedures in general, or need assistance in the preparation of your quote, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.
Freedom of Information Act: The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests to Federal Agencies for copies of quotes from other than Government sources. The quoter should identify information in its quote it believes should be withheld from these sources, on the basis it consists of "trade secrets and commercial or financial information obtained from a person and privileged or confidential" (exemption (b)(4)of the (FOIA). This identification will assist in the decision by a responsible federal official to disclose or withhold the requested information.
If a quoter considers elements of its quote to be exempt under FOIA, ensure the following notice is annotated on the titlepage of the quote:
"Elements of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on this basis is contained on pages ____."
The quote must annotate each individual item it considers privileged or confidential under the FOIA exemption with the following notice:
"The data or information is considered confidential or privileged, and not subject to mandatory disclosure under the FOIA."
All information in an offeror's quote not designated may be subject to automatic public disclosure if it is requested under the FOIA. It must be emphasized that under the FOIA, no information is automatically exempt form public disclosure. However, no disclosures will be made without careful evaluation, giving due regard to the need for safeguarding material considered privileged or confidential by the quoter. It is the Department of Justice policy to withhold whenever possible, material that is genuinely privileged or confidential.
II. Pre-Quote Questions:
Any questions relating to the solicitation after the closing of the pre-quote conference/site visit shall be sent in WORD FORMAT to Camille Gonzalez, Contract Specialist, via email at c9gonzalez@bop.gov no later than ONE WEEK PRIOR TO
SOLICITATION CLOSING DATE, at 10:00 am EST. In order to provide sufficient response time prior to the quote due date, the Government is establishing the above cut-off date for questions about the solicitation. All quoters shall quote/
offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contract Specialist
only.
Funds are not presently available for this solicitation. No award will be made under this solicitation until funds are made available and confirmed in writing by the Contracting Specialist. The Government reserves the right to cancel this solicitation at any time; either before or after the closing date. In the event of cancellation, the Government shall have no obligation to reimburse any quoter for any costs incurred in connection with the preparation or submission of its quote.
Site Visit is currently scheduled for 9 am, Monday, September 14, 2026 at FCI Seagoville, 2113 N HWY 175, Seagoville, TX 75159. Security forms are due 12 pm, Thursday, September 9, 2026. 2 forms of identification, NCIC and DOJ residency forms must be submitted to Camille Gonzalez at (c9gonzalez@bop.gov). All documents must be sent in PDF format.
Update #1 ·
Attached is a solicitation package prepared by the Federal Bureau of Prisons, FCI Seagoville for the provision of Hot Water Generator Replacement- located at FCC Seagoville, TX. This package contains all necessary information to submit a quote.
Quote Submission Requirements and Instructions
The information requested must be submitted by contractors and received on or before the solicitation response date and time. If any of the following information is not received, the Contract Specialist may elect to deem quotes non-compliant or request the required information from one or any of the contractors, whichever is most advantageous to the Government, at the discretion of the Contract Specialist.
Questions regarding this requirement may be directed in writing to Camille Gonzalez, Contract Specialist, c9gonzalez@bop.gov
Evaluation and Award Methodology: Award of a contract will be made to the quoter who submits a quote, conforming to the requirements of the solicitation, determined to be the best value to the Government considering price and past performance.
The following factors will be evaluated:
Price: Price shall be evaluated utilizing the total aggregate pricing offered by the quoter.
Past Performance: The Contractor Performance Assessment Reporting System (CPARS) at www.cpars.gov and/or the professional references submitted with quotes, and/or any other relevant information available to the Contract Specialist may be used for past performance evaluation.
SAM Registration: All potential quoters are advised that this solicitation included the provision at FAR 52.204.7, System for Award Management, which requires that an offeror be registered in SAM when submitting an offer or quote and continue to be registered throughout the duration of the task order.
Quoters should include their Unique Entity Identifier (UEI) Number in their quotation. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.
PTAC: If you have questions about the System for Award Management (SAM), Government procedures in general, or need assistance in the preparation of your quote, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.
Freedom of Information Act: The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests to Federal Agencies for copies of quotes from other than Government sources. The quoter should identify information in its quote it believes should be withheld from these sources, on the basis it consists of "trade secrets and commercial or financial information obtained from a person and privileged or confidential" (exemption (b)(4)of the (FOIA). This identification will assist in the decision by a responsible federal official to disclose or withhold the requested information.
If a quoter considers elements of its quote to be exempt under FOIA, ensure the following notice is annotated on the titlepage of the quote:
"Elements of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on this basis is contained on pages ____."
The quote must annotate each individual item it considers privileged or confidential under the FOIA exemption with the following notice:
"The data or information is considered confidential or privileged, and not subject to mandatory disclosure under the FOIA."
All information in an offeror's quote not designated may be subject to automatic public disclosure if it is requested under the FOIA. It must be emphasized that under the FOIA, no information is automatically exempt form public disclosure. However, no disclosures will be made without careful evaluation, giving due regard to the need for safeguarding material considered privileged or confidential by the quoter. It is the Department of Justice policy to withhold whenever possible, material that is genuinely privileged or confidential.
II. Pre-Quote Questions:
Any questions relating to the solicitation after the closing of the pre-quote conference/site visit shall be sent in WORD FORMAT to Camille Gonzalez, Contract Specialist, via email at c9gonzalez@bop.gov no later than ONE WEEK PRIOR TO
SOLICITATION CLOSING DATE, at 10:00 am EST. In order to provide sufficient response time prior to the quote due date, the Government is establishing the above cut-off date for questions about the solicitation. All quoters shall quote/
offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contract Specialist
only.
Funds are not presently available for this solicitation. No award will be made under this solicitation until funds are made available and confirmed in writing by the Contracting Specialist. The Government reserves the right to cancel this solicitation at any time; either before or after the closing date. In the event of cancellation, the Government shall have no obligation to reimburse any quoter for any costs incurred in connection with the preparation or submission of its quote
Files
| File | Type | Posted |
|---|---|---|
| RFQ 15B51426Q00000025 001- SEA.pdf | ||
| 26Z5AP8 Hot Water Gen Pictures.pdf | ||
| NCIC Form.pdf | ||
| DOJ_RESIDENCY_FORM.pdf | ||
| RFQ 15B51426Q00000023 - SEA.pdf |
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