FCI Leavenworth QTR 3 Subsistence

The Department of Justice Bureau of Prisons at Federal Correctional Institution (FCI) Leavenworth is procuring subsistence (food) items through solicitation 15B40826Q00000007, a firm fixed price contract covering 61 line items across multiple food categories including beans, pasta, grains, meats, dairy, vegetables, and prepared foods. All items must comply with USDA Commodity Information Database (CID) standards and meet specifications outlined in the solicitation's line descriptions, with strict requirements regarding product sourcing, labeling, packaging, and quality grades. The Government intends to make multiple awards based on pricing per line item to responsible quoters offering the best value, evaluated on fair and reasonable pricing and past performance considerations including timeliness of deliveries and order accuracy and completeness on a Go/No-Go basis. Contractors must demonstrate consistent on-time delivery records and accurate order fulfillment as evidenced by CPARS evaluations and communications with other Contracting Officers, with a history of substantial delays or incomplete/inaccurate deliveries resulting in disqualification. Quotes must be submitted as completed Excel spreadsheets with per-unit pricing and a completed vendor cover sheet emailed to Contracting Officer Kathleen Wood at kwood1@bop.gov by 7:00 a.m. Central Time on February 27, 2026; quotes remain valid for 30 calendar days post-solicitation closure, and any submissions in PDF or Word format will not be considered.

This solicitation is designated as a total small business set-aside under NAICS code 311999 (All Other Miscellaneous Food Manufacturing) with a small business size standard of 700 employees, meaning only certified small business concerns are eligible to compete. The delivery period spans April 1, 2026 through April 14, 2026, with all items required to be delivered within 30 days of receipt of order on a Freight on Board basis to FCI Leavenworth, 1300 Metropolitan Avenue, Leavenworth, Kansas 66048. Estimated quantities vary significantly across line items, ranging from 5 pounds of baking powder to 207,480 pints of nonfat milk, and awards exceeding the $15,000 Micro Purchase Threshold will be issued as Firm-Fixed Price Purchase Orders while awards below this threshold will be processed as Government Purchase Card transactions. Delivery must occur between 7:00 a.m. and 2:00 p.m. CST on non-federal holidays, with all items palletized and subject to strict temperature requirements and inspection, and contractors must pre-arrange delivery schedules with the receiving warehouse at (913) 682-8700 extension 1318 prior to award. No current contractors or incumbents are identified, and non-accepted products must be picked up by the vendor at their own expense within two weeks of noncompliance notification.