FCI Gilmer - Plumbing Parts for Commercial Refrigeration Equipment
Closed Solicitation Posted
- Solicitation number
- 15B11925Q00000014
- Agency
-
Federal Correctional Institution Gilmer
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- PSC
- 4510 Plumbing Fixtures And Accessories
- Place of performance
- Glenville, West Virginia 26351, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Justice Bureau of Prisons, specifically the Federal Correctional Institution (FCI) Gilmer located in Glenville, West Virginia, is seeking plumbing parts for commercial refrigeration equipment through a Request for Quote (RFQ) numbered 15B11925Q00000014. The solicitation requires vendors to provide a comprehensive list of specialized refrigeration components, including copper tubing, brazing alloy, insulation, and related parts with precise measurements and specifications. Vendors must have an active registration in the System for Award Management (SAM) and complete specific sections of the Standard Form 1449, including submission of their UEI number and email address. The government will evaluate offers based on responsiveness, responsibility, and best value, with past performance considered approximately equal to pricing. Quotes must be submitted via email to j2hutchison@bop.gov by May 23, 2025, at 4:00 p.m., with original signatures required and faxed or hand-carried quotes explicitly not accepted.
The contract is designated as a total small business set-aside with a size standard of 500 employees, targeting Plumbing and Heating Equipment and Supplies (Hydronics) Merchant Wholesalers under NAICS code 423720. The solicitation includes a detailed list of 48 unique items with specific quantities, such as 2,400 feet of 3/8" OD copper tubing and 1,000 feet of 1-3/8" OD copper tubing, along with various fittings, couplings, and insulation materials. The place of performance is Glenville, WV 26351, where the parts will be used for maintenance and replacement of commercial refrigeration equipment at the federal prison facility. Vendors should note that failure to meet all RFQ requirements may result in their performance information being shared with other Bureau of Prison facilities. The contract will be awarded on a firm fixed price basis, with vendors required to submit Safety Data Sheets for any hazardous materials included in their quote.
Notice text
RE: 15B11925Q00000014
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Plumbing Parts for Commercial Refrigeration Equipment. Please make sure that you are bidding on the exact measurements and components that are specified. This solicitation is due in the Contracting Office no later than 4:00 p.m., May 23, 2025. The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
Quotations shall be submitted via email to j2hutchison@bop.gov. Faxed bids or hand carried quotes will NOT be accepted.
Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 1082.
Sincerely,
Jessica Hutchison
Contract Specialist
Files
| File | Type | Posted |
|---|---|---|
| Cover Letter - SAM.pdf | ||
| Quote 15B11925Q00000014.pdf | ||
| Freezer-Cooler Plumbing Parts List.pdf |
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