FCI Gilmer FY27 1st Qtr Food
Closed Solicitation Posted
- Solicitation number
- 15B11927Q00000001
- Agency
-
Federal Correctional Institution Gilmer
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 31199 All Other Food Manufacturing
- PSC
- 8945 Food, Oils And Fats
- Place of performance
- Glenville, West Virginia 26351, United States
- Points of contact
-
- Melissa Johnston mxfrye@bop.gov (304) 626-2545
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Bureau of Prisons Federal Correctional Institution Gilmer seeks quotations for food service items in a Total Small Business set-aside, with proposals due September 8 by 4:00 p.m.
Place of performance is Glenville, West Virginia. The RFQ (15B11927Q00000001) covers 99 line items of food products and supplies including specialized dietary items (kosher and halal meals), fresh proteins, dairy products, pantry staples, canned and frozen vegetables, prepared meals, and kitchen supplies. Line items 0092, 0094, 0098, and 0099 require weekly delivery. Deliveries are expected October 1 through October 31, 2026, except dairy and bread products, which require weekly deliveries for the quarter; milk and bread quantities are estimates only and may vary weekly based on institutional need. All pricing must be FOB destination. The NAICS code is 31199, All Other Food Manufacturing; PSC is 8945, Food, Oils and Fats.
Award will be made by line item to responsive and responsible vendors whose offers conform to the solicitation and provide best value to the Government. Past performance will be weighted approximately equal to price in evaluation. Vendors failing to meet RFQ requirements will be documented and the information shared with other Bureau of Prisons facilities. Offerors must complete Standard Form 18, including blocks 11, 13, 14, 15, and 16 with original signatures, and submit attached quote sheets with offeror name and UEI number in the header. Current SAM.gov registration with active representations and certifications is required. Quotations must be submitted electronically to mxfrye@bop.gov.
Notice text
RE: 15B11927Q00000001
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Food Service items. This solicitation is due in the Contracting Office no later than 4:00 p.m., September 8, 2026.
The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up to date in the new on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 18 – Request for Quotation. Please complete blocks 11, 13, 14, 15, 16 of the SF 18 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 11b. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer conforms to the solicitation and are considered to be most advantageous to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
All prices to be FOB destination. Deliveries are expected from October 1, 2026, through October 31, 2026, except dairy and bread which will be weekly deliveries for the quarter. The amounts requested for milk and bread are only estimates for the quarter. The weekly amount may vary each week as it will be based on the institutional need. No deliveries will be accepted prior to October 1, 2026. Product related inquiries may be directed to Jared Abrahims, FSA at 304-626-2500 x 1250.
All Quotations are to be submitted electronically to: mxfrye@bop.gov.
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 2545.
Files
| File | Type | Posted |
|---|---|---|
| 15B11927Q00000001.pdf | ||
| Cover Letter.pdf |
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