Cover Letter.pdf
PDF 202 KB Posted
- Attached to
- FCI Gilmer FY27 1st Qtr Food
- Solicitation number
- 15B11927Q00000001
About this file
This is a Request for Quotation (RFQ) issued by the Federal Bureau of Prisons for the Federal Correctional Institution – Gilmer in Glenville, West Virginia.
The solicitation, numbered 15B11927Q00000001, seeks quotations for food service items to support the correctional facility. The submission deadline is 4:00 p.m. on September 8, 2026. Delivery of items is expected between October 1, 2026, and October 31, 2026, with the exception of dairy and bread products, which require weekly deliveries throughout the quarter. The quantities for milk and bread are estimates only and may vary weekly based on institutional needs. All pricing must be FOB destination, with no deliveries accepted prior to October 1, 2026. Award will be made by line item to responsive and responsible vendors whose offers conform to the solicitation and provide the best value to the Government. Past performance will be weighted approximately equal to price in the evaluation process, and vendors failing to meet RFQ requirements will be documented as past performance information and shared with other Bureau of Prisons facilities.
Offerors must complete Standard Form 18 blocks 11, 13, 14, 15, and 16, including original signatures, and submit attached quote sheets with offeror name and Unique Entity Identifier (UEI) number in the header. Current registration in the System for Award Management (SAM.gov) is required, with representations and certifications verified through active registration. All quotations must be submitted electronically to mxfrye@bop.gov. Product-related inquiries should be directed to Jared Abrahims, FSA, at 304-626-2500 extension 1250, and general questions to Melissa Johnston, Supervisory Contract Specialist, at 304-626-2500 extension 2545.
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| File | Type | Posted |
|---|---|---|
| 15B11927Q00000001.pdf |
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Text version
August 26, 2026
RE: 15B11927Q00000001
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Food Service items. This solicitation is due in the Contracting Office no later than 4:00 p.m., September 8, 2026.
The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up to date in the new on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 18 – Request for Quotation. Please complete blocks 11, 13, 14, 15, 16 of the SF 18 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 11b. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer conforms to the solicitation and are considered to be most advantageous to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
All prices to be FOB destination. Deliveries are expected from October 1, 2026, through October 31, 2026, except dairy and bread which will be weekly deliveries for the quarter. The amounts requested for milk and bread are only estimates for the quarter. The weekly amount may vary each week as it will be based on the institutional need. No deliveries will be accepted prior to October 1, 2026. Product related inquiries may be directed to Jared Abrahims, FSA at 304-626-2500 x 1250.
All Quotations are to be submitted electronically to: mxfrye@bop.gov.
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext.
2545.
Sincerely, Melissa Johnston Supervisory Contract Specialist http://www.sam.gov/
File details come from the government source that posted it. Updated .