FCI Gilmer FY26 3rd Quarter Food
Closed Solicitation Posted
- Solicitation number
- 15B11926Q00000006
- Agency
-
Federal Correctional Institution Gilmer
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 311991 Perishable Prepared Food Manufacturing
- PSC
- 8945 Food, Oils And Fats
- Place of performance
- Glenville, West Virginia 26351, United States
- Points of contact
-
- Melissa Johnston mxfrye@bop.gov (304) 626-2545
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Bureau of Prisons Federal Correctional Institution Gilmer is soliciting quotations for comprehensive food service supplies and items covering the third quarter of fiscal year 2026 (April 1 through July 30, 2026). The procurement encompasses 345 line items spanning kosher, halal, and standard dietary categories, including raw meats and poultry, prepared meals, dairy products, pantry staples, vegetables, and condiments. Offerors must register and maintain active representations and certifications in the System for Award Management (SAM.gov), complete Standard Form 18 with original signatures, and submit quotations by March 12, 2026, at 4:00 p.m. Eastern Time to mxfrye@bop.gov. The government will award by line item to responsive and responsible vendors whose offers conform to the solicitation and are most advantageous to the government, with past performance weighted approximately equal in value to price. Contractors failing to meet RFQ requirements will be documented as past performance information and shared with other Bureau of Prisons facilities.
This solicitation is designated as a Total Small Business set-aside, restricting competition to qualified small business entities. All prices must be provided on a firm fixed-price basis and quoted FOB destination to FCI Gilmer, located at 201 FCI Lane, Glenville, West Virginia 26351. Delivery is expected between April 1 and April 30, 2026, with the exception of dairy and bread products, which require weekly deliveries throughout the quarter based on institutional needs. The quantities requested for milk and bread are estimates only, with weekly amounts subject to variation. No prompt payment discounts are offered, and all pricing must include applicable federal, state, and local taxes. Offerors with questions regarding specific products should contact Jared Abrahams, Food Service Administrator, at 304-626-2500, extension 1250, or the Supervisory Contract Specialist, Melissa Johnston, at extension 2545.
Notice text
NOTE: IF YOU ARE BIDDING ON AN ITEM PLEASE MAKE SURE IT MEETS THE SPECIFICATIONS.
RE: 15B11926Q00000006
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Food Service items. This solicitation is due in the Contracting Office no later than 4:00 p.m., March 12, 2026.
The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up-to-date in the new on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 18 – Request for Quotation. Please complete blocks 11, 13, 14, 15, 16 of the SF 18 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 11b. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are considered to be most advantageous to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
All prices to be FOB destination. Deliveries are expected within April 1, 2026, through April 30, 2026, except dairy and bread which will be weekly deliveries for the quarter. The amounts requested for milk and bread are only estimates for the quarter. The weekly amount may vary each week as it will be based on the institutional need. No deliveries will be accepted prior to April 1, 2026. Product related inquiries may be directed to Jared Abrahims, FSA at 304-626-2500 x 1250.
All Quotations are to be submitted electronically to: mxfrye@bop.gov.
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 2545.
Sincerely,
Melissa Johnston
Supervisory Contract Specialist
Files
| File | Type | Posted |
|---|---|---|
| 15B11926Q00000006 - award amounts.pdf | ||
| 15B11926Q00000006.pdf | ||
| Cover Letter.pdf |
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