FCI gilmer - chiller motor & VFD parts
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 15B11926Q00000012
- Agency
-
Federal Correctional Institution Gilmer
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- PSC
- 4120 Air Conditioning Equipment
- Place of performance
- Glenville, West Virginia 26351, United States
- Points of contact
-
- Melissa Johnston mxfrye@bop.gov (304) 626-2545
- Jessica Hutchison j2hutchison@bop.gov (304) 626-2500
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Bureau of Prisons Federal Correctional Institution Gilmer seeks quotations for a chiller motor and variable frequency driver (VFD) parts, with proposals due June 26, 2026 at 12:00 p.m. This is a 100% Small Business set-aside.
Place of performance is Glenville, West Virginia (201 FCI Lane, Glenville, WV 26351). The procurement requires two units of ACS580-01-156A-4 AC drives rated 3-phase 480V input, 125 horsepower, 156 amperes with Type 1 enclosure (34.69 x 11.18 x 14.57 inches) and one unit of EM2555T motor rated 100 horsepower, 1780 RPM, 3-phase, 60 hertz, 404T frame, 4484M designation. Both items are subject to FAR 52.211-6 brand name or equal provisions. Delivery runs from June 17, 2026 to August 31, 2026. Quotations must specify exact measurements and components, include estimated shipping costs and delivery lead times, and be submitted via email to J2Hutchison@bop.gov with original signatures on SF 1449 forms. Current SAM.gov registration and active representations and certifications are required. NAICS code is 423730 (size standard 175 employees). Award will be made on best value to the government, with past performance weighted approximately equal to price. Offerors whose offers do not conform to RFQ requirements will be documented as past performance information and shared with other Bureau of Prison facilities. The successful contractor must forward Safety Data Sheets for all hazardous materials to the facility Safety Manager at contract award. Faxed bids and hand-carried quotes will not be accepted; quotes received after the deadline will be processed per FAR 52.212-1(f).
Notice text
RE: 15B11926Q000000012
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for a CHILLER MOTOR & VFD (VARIABLE FREQUENCY DRIVER). Please make sure that you are bidding on the exact measurements and components that are specified. Please include estimated shipping and delivery lead times. This solicitation is due in the Contracting Office no later than 12:00 p.m., June 26, 2026.
The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. This solicitation is 100% Small Business Set Aside for the NAICS code provided on the SF1449. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted. SF1449 forms are required for consideration.
The Government shall award to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
Quotations shall be submitted via email to J2Hutchison@bop.gov. Faxed bids or hand carried quotes will NOT be accepted.
Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 1082.
Sincerely,
Jessica Hutchison
Contracting Officer
Files
| File | Type | Posted |
|---|---|---|
| RFQ - 15B11926Q00000012.pdf | ||
| Cover Letter .pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| FCI gilmer - chiller motor & VFD parts | Award Notice | |
| This notice | Solicitation |
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