FCI gilmer - asphalt repair services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 15B11926Q00000008
- Agency
-
Federal Correctional Institution Gilmer
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238990 All Other Specialty Trade Contractors
- Place of performance
- Glenville, West Virginia 26351, United States
- Points of contact
-
- Melissa Johnston mxfrye@bop.gov (304) 626-2545
- Jessica Hutchison j2hutchison@bop.gov (304) 626-2500
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Bureau of Prisons at Federal Correctional Institution Gilmer seeks asphalt repair services for its facility in Glenville, West Virginia, with quotations due May 26, 2026 at 12:00 p.m. The procurement is a 100% small business set-aside, foreclosing competition outside that category.
Place of performance is Glenville, WV 26351. The work scope requires removal and repair of damaged asphalt in the parking lot in front of the Utilities Building and Warehouse areas, grinding damaged sections, applying a minimum 1.5-inch topcoat of asphalt, and re-striping parking areas in front of the Powerhouse building. The damage resulted from a 2024 watermain break causing lifting, washouts, and cracking. All work must comply with current industry standards and AASHTO guidelines. The contractor is responsible for obtaining all necessary permits, and work must be completed within six months of contract award. Work hours are limited to 7:30 a.m. to 3:30 p.m., Monday through Friday, excluding weekends and federal holidays. The facility will remain occupied during construction; contractors must minimize operational disruptions and allow for potential security delays including inmate movements, lockdowns, and institution emergencies.
Required insurance includes workers compensation ($100,000), comprehensive general liability ($500,000 per occurrence), and comprehensive automobile liability ($200,000 per person and $500,000 per occurrence). Performance and payment bonds at 100% of contract price are required if award exceeds $150,000.
Evaluation will weigh past performance approximately equal to price in determining best value. Quotations must be submitted via email to J2Hutchison@bop.gov with original signatures, include SF 1449 (blocks 17a, 20, 30a, 30b, 30c), quote sheets with offeror name and UEI number, and estimated shipping and delivery lead times. A mandatory site visit is scheduled for May 19 at 9:00 a.m. at 201 FCI Lane.
Notice text
RE: 15B11926Q00000008
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Asphalt Repair Services. Please make sure that you are bidding on the exact measurements and components that are specified. Please include estimated shipping and delivery lead times. This solicitation is due in the Contracting Office no later than 12:00 p.m., May 26, 2026.
The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted. SF1449 forms are required for consideration.
The Government shall award to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
Quotations shall be submitted via email to J2Hutchison@bop.gov. Faxed bids or hand carried quotes will NOT be accepted.
Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 1082.
Sincerely,
Jessica Hutchison
Contracting Officer
Files
| File | Type | Posted |
|---|---|---|
| ON SITE INFORMATION SHEET.pdf | ||
| Updated Repaving Area Drawing.pdf | ||
| SOW Repaving Rev 1.docx | DOCX document | |
| Cover Letter .pdf | ||
| RFQ 1511926Q00000008.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| FCI gilmer - asphalt repair services | Award Notice | |
| This notice | Solicitation |
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