SOW Repaving Rev 1.docx

STATEMENT OF WORK

Repair Asphalt FCI Gilmer - B&F PROJECT 25Z1AJ4

1. SPECIFICATIONS:

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), Federal Correction Institution (FCI) Gilmer, located at 201 FCI Lane Glenville WV 26351, intends to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, engineering and incidentals to repair an asphalt parking lot. It is the contractor’s responsibility to obtain permitting, should it be required.

B. SCOPE OF WORK

The contractor shall be responsible for removing and repairing damaged sections of the asphalt parking lot in front of the Utilities Building and Warehouse areas. Once repairs are made to the damaged areas, the contractor will be responsible for grinding, then re-surfacing the project area with a minimum 1-1/2” topcoat of asphalt. The contractor will be responsible for re-stripping the parking areas in front of the Powerhouse building.

The parking lot was installed in 2002 and was damaged in 2024 by a watermain break that lifted the asphalt, causing washouts and cracking. A second area of damage is in front of the Warehouse. A drawing of work area with approximate measurements is attached.

FCI Gilmer staff will ensure a representative is present to allow access to all areas requested by the Contractor. It shall be the Contractors responsibility to obtain all measurements to meet applicable codes.

The FBOP will occupy the site during the entire construction period. The contractor shall perform the work to not interfere with the FBOP’s operations as minimally as possible.

All work must be completed within six (6) months after reward of the contract.

C. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

Services and materials provided will be consistent with current industry standards and American Association of State Highway and Transportation Officials (AASHTO).

D. UTILITIES

The FBOP will provide minimal electricity service (120V), for battery chargers, radios, small hand tools, etc. In addition, provide restroom services, and water. The contractor will provide all other supplies and materials needed to complete this project.

E. TESTING AND ACCEPTANCE

The contractor awarded the contract will be responsible to ensure the premises are always kept clean and free from accumulations of waste materials and rubbish. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FCI Gilmer upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws.

F. SUBMITTALS & TRAINING

Submittals:

1. The contractor shall provide written submittals to the COR describing recommended equipment within 15 days from receiving the Notice to Proceed for approval.

2. The Contractor shall provide to the COR (3) copies of the Material Safety Data Sheets (MSDS) on all materials and substances that may be used during the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

3. The contractor shall provide an Installation Certification of the completed and tested systems that contain an affidavit signed by the contractor and manufacturer’s representative, notarized, certifying that the complete systems meet the contract requirements and are fully operational per the manufacturer's recommendations.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

Work Hours for the contractor are 7:30 am to 3:30 pm, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work and must be approved by the Warden. In the event of any materials being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a certain amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. Delivery of Materials:

All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:30 a.m. to 2:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

Under no circumstances will FCI Gilmer or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. Storage of Materials and Equipment:

All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area size to be determined by the contractor and the COR. If required, the contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the COR. The container will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy-duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion

D. Security Clearance/Contractor Badges:

NA

E. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) always prescribed by industry standards while on the job site. It is the responsibility of the contractor to provide all PPE equipment

F. Additional Considerations:

1. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

2. Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy will be strictly enforced.