FCI Gilmer 3rd Qtr FY25 Food/Subsistence
Closed Solicitation Posted
- Solicitation number
- 15B11925Q00000006
- Agency
-
Federal Correctional Institution Gilmer
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 31199 All Other Food Manufacturing
- PSC
- 8945 Food, Oils And Fats
- Place of performance
- Glenville, West Virginia 26351, United States
- Points of contact
-
- Melissa Johnston mxfrye@bop.gov (304) 626-2545
- Jessica Hutchison j2hutchison@bop.gov (304) 626-2500
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Justice Bureau of Prisons Federal Correctional Institution Gilmer is seeking food service items for the third quarter of FY2025 through a Request for Quote (RFQ) solicitation. The procurement covers a wide range of food products including beef, chicken, fish, dairy, bread, and other food service supplies. Potential vendors must have an active registration in the System for Award Management (SAM.gov) and submit electronic quotes by March 12, 2025, at 4:00 p.m. The government will evaluate offers based on price and past performance, which are considered approximately equal in importance, with a focus on responsive and responsible vendors who can meet all specified requirements. Offerors must complete specific sections of the Standard Form 1449 and provide original signatures, with the ability to satisfy quantity requirements, delivery dates, specifications, packaging, labeling, and invoicing procedures.
The solicitation is set aside for small businesses and will be performed at the Federal Correctional Institution in Glenville, West Virginia. Delivery of food items is expected between April 1-30, 2025, with weekly deliveries for dairy and bread products throughout the quarter. The procurement includes specific quantities such as 8,000 pounds of 4 oz beef patties, 39,600 chicken leg quarters, and 125 pounds of cheddar cheese, among other items. All prices must be FOB destination, and no deliveries will be accepted prior to April 1, 2025. Vendors with poor past performance or previous failures to meet contract specifications may be noted and have their information shared with other Bureau of Prison facilities. Product-related inquiries can be directed to Jared Abrahims at 304-626-2500 x1250, while contract questions can be addressed to Melissa Johnston at 304-626-2500 x2545.
Notice text
February 27, 2025
RE: 15B11925Q00000006
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Food Service items. This solicitation is due in the Contracting Office no later than 4:00 p.m., March 12, 2025.
The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up-to-date in the new on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are considered to be most advantageous to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
All prices to be FOB destination. Deliveries are expected within April 1, 2025, through April 30, 2025, except dairy and bread which will be weekly deliveries for the quarter. No deliveries will be accepted prior to April 1, 2025. Product related inquiries may be directed to Jared Abrahims, FSA at 304-626-2500 x 1250.
All Quotations are to be submitted electronically to: mxfrye@bop.gov.
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 2545.
Sincerely,
Melissa Johnston
Supervisory Contract Specialist
Files
| File | Type | Posted |
|---|---|---|
| Awarded Prices.pdf | ||
| 15B11925Q00000006 0002.pdf | ||
| 15B11925Q00000006.pdf | ||
| Cover Letter.pdf | ||
| 15B11925Q00000006.pdf |
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