FBI CJIS Campus Cafe / Food Service

The Federal Bureau of Investigation (FBI) Criminal Justice Information Services (CJIS) Division intends to issue a Request for Proposal (RFP) to provide Cafe / Food Services to the FBI CJIS Campus, located in Clarksburg, West Virginia (WV).  This requirement is currently subject to the Availability of Funds, FAR 52.232-18.

Vision for the Food Service:  The successful food service vendor shall offer a variety of "hot and cold" food offerings that are tasty, inviting and healthy along with popular breakfast and lunch classics that will draw employees and visitors in and strongly compete with local competitors. Good food at good prices will help ensure a successful food program and encourage frequent patronage of our employees and visitors.

Scope:  The Contractor shall establish and operate, in the Contractor’s name, the FBI CJIS Division’s food service for preparing and providing fresh food and beverages.  The food service facilities include a cafeteria and a coffee shop in CJIS Main Building and a cafeteria in the Biometric Technology Center (BTC) Building.  Food services are to be operated for the benefit of approximately 3,700 personnel on the CJIS Division campus.  Approximately 2,400 (65%) are housed at CJIS Main with the remaining 35% at the BTC.  The Government is not responsible for any variation from the estimated population figure since the extent of occupancy cannot be guaranteed.  Note:  Due to COVID, anticipated 2021 occupancy is estimated to be approximately 75% of the total population.  The CJIS Campus is not open to the public due to security considerations; therefore, dining facility usage is limited to the building populations and approximately 60 daily authorized visitors.

Facility:  The FBI CJIS Division is located at 1000 Custer Hollow Road, Clarksburg, WV.  The cafeterias and coffee shop are considered as Unclassified Space.  Cafeteria contract employees will be subject to a limited background check.  CJIS Main consists of five modules, with three floors per module.  Break Room areas are located in four modules.  The cafeteria in CJIS Main is in the process of relocation and redesign.  Completion is scheduled for March 2021.  The new cafeteria and coffee shop will occupy 8,200 square feet and is centrally located on the main entrance of the building.  This includes a 2,000 square foot food preparation area, a 2,200 square foot serving area, and a 4000 square foot dining area adjacent to the serving area. 

The BTC consists of four floors of office space and an unfinished basement.  There are two breakrooms on each floor. The cafeteria in BTC occupies 11,200 square feet and is located at the end of the main corridor (Main Street).  This includes a 2,000 square foot food preparation area, a 2,200 square foot serving area, and a 7,000 square foot dining area is adjacent to the serving area.  Break rooms in each building contain snack and beverage vending machines, microwave ovens, and refrigerators.  Vending machines are operated under a separate contract subject to the Randolph Sheppard Act.

The majority of personnel are limited to a 30-minute lunch/dinner break.  The CJIS Division campus operates 24 hours per day, 7 days per week.  However, cafeteria hours shall be Monday through Friday, 6:00am until 8:00pm, with specified service times.  Sales data is as follows:

Calendar Year     Average Monthly Gross Sales   Approximate Annual Sales

2016                    $107,000                                    $1.2M

2017                    $126,000                                    $1.5M

2018                    $151,000                                    $1.8M

2019                    $153,000                                    $1.8M

2020                    $158,000 (through Feb 2020)     Unavailable

Due to COVID, Industry Day is virtual through this Notice of Sources Sought.  Attached is the following information:

Attachment A; DRAFT Performance Work Statement (PWS)

Attachment B: Video highlighting the existing BTC Cafeteria

Attachment C: Drawings of the existing BTC Cafeteria

Attachment D: Equipment for the existing BTC Cafeteria

Attachment E: Drawing/Equipment for new CJIS Main Cafeteria. 

Attachment F: DRAFT Incentive Plan along with Performance Expectations

The solicitation is anticipated to be open to large and small, qualified firms licensed to provide professional food services.  The FBI is intends to award a single, no-cost contract subject to FAR Part 16, fixed price incentive fee for these services.  The attached documents are released for the purpose of understanding:

• todays food service industry, 
• creative methods to develop variety of menu items and food choices,
• unique approaches for special events and catering opportunities,
• partnerships with local and global vendors for coffee, mobile food, specialty food, etc.

Your knowledge and recommendations are welcomed and encouraged. Submit feedback via email no later than December 2, 2020 to:   1) Contracting Officer: Michael Konchesky at MKonchesky@fbi.gov and 2) Acquisition Specialist: Lspatterson2@fbi.gov

The RFP is anticipated for release via BETA.sam in the mid-December 2020 timeframe with proposals due mid-end January 2021.