FACZG Chiller Maintenance Contract
Closed Solicitation Posted
- Solicitation number
- 19HR9026Q0014-V2
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Zagreb, Grad Croatia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks preventive maintenance services for chillers and associated equipment at the United States Embassy in Zagreb, Croatia, with proposals due August 10, 2026 at 12:00 PM CET. Amendment M001, effective July 21, explicitly states that no security clearance of any level is required for contractor personnel.
Place of performance is Zagreb, Croatia. The contract covers two modular air-cooled chillers, one dedicated heat recovery chiller, motor starters, variable frequency drives, and electronic control panels. Services include semi-annual and annual maintenance procedures encompassing inspections, diagnostics, component replacements, cleaning, oil analysis, leak detection, and operational testing, performed by trained and qualified technicians. The contractor must provide all labor, tools, consumable materials, expendable parts (filters, belts, hoses, gaskets, refrigerants meeting AHRI Standard 700-2015), safety equipment, and supplies.
The contract is firm fixed price, payable entirely in US dollars, with a base year commencing no later than September 1, 2026, and up to four optional one-year renewal periods. Standard work hours are Monday through Friday, 8:00 AM to 4:30 PM, excluding US Government and local holidays. The contractor must maintain minimum public liability insurance and workers' compensation insurance as required by local law, assumes absolute liability for personal injuries and property damage, and must comply with security requirements including identity card display and vehicle access restrictions. Performance standards require no more than one customer complaint per month; repeat complaints trigger enforcement action. The NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors; PSC is H341, Inspection–Refrigeration, Air Conditioning, and Air Circulating Equipment. Award will go to the lowest-priced, technically acceptable, responsible offeror based on initial proposals, though discussions may be held with competitive range firms if necessary. Offerors must be SAM-registered prior to submission.
Notice text
THE SOLICITATION IS HEREBY AMENDED TO STATE THAT NO SECURITY CLEARANCE OF ANY LEVEL IS REQUIRED FOR PERFORMANCE OF WORK UNDER THIS CONTRACT/ORDER. CONTRACTOR PERSONNEL ARE NOT REQUIRED TO POSSESS OR OBTAIN A PERSONNEL SECURITY CLEARANCE AS A CONDITION OF PERFORMANCE.
THE BID SUBMISSION DATE IS EXTENDED TO AUGUST 10, 2026.
Amendment of Solicitation is attached.
Enclosed is a Request for Proposals (RFP) for preventative maintenance services for Chillers. If you would like to submit a quotation, follow the instructions in Section L of the solicitation and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Proposals are due by August 10th, 2026 at 12:00pm CET. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to MazorT@state.gov and ZagrebProcurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section B, Pricing
3. Section K Representations and Certifications
4. Additional information as required in Section L
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| Zagreb PMSC Chiller SOW - 2026.pdf | ||
| SF30 - Chiller Maintenance (1).pdf | ||
| Solicitation - FACZG Chiller Maintenance.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| FACZG Chiller Maintenance Contract | Solicitation | |
| FACZG Chiller Maintenance Contract | Pre-Solicitation |
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