Facility Maintenance and Repairs in support of the U. S. Army Garrison Rhineland-Pfalz (USAG-RP)

The U.S. Army, 409th Contracting Support Brigade (409th CSB), Theater Contracting Center- Unit 23156, APO, AE 09227-3156, intends to award a sole source action for the continuation of contract services for Facility Maintenance and Repairs in support of the U.S. Army Garrison Rhineland-Pfalz (USAG-RP).  Contract services are currently performed under the Total Maintenance Contract (TMC), W564KV-12-D-0010.  Contract services include operations, maintenance and repair of real property, and maintenance and repair of installed building equipment (IBE) and equipment-in-place (EIP).  The contract covers enduring military installations and associated facilities assigned to the USAG-RP.  Estimated value of this sole source action is $30M and the period of performance is a base period of three (3) months with three (3) one-month option periods.  This sole source action allows the Government sufficient time to complete the pending source selection and to make the award for the follow-on TMC contract.  It also allows for a 90-day phase-in period to transition to the new contract.

Proposed contractor information:
Vectrus Federal Services GmbH
Mannheimer Str. 214
67657 Kaiserslautern

Place of Performance: U.S. Army Garrison Rhineland-Pfalz (USAG-RP)
Country: Germany

Points of Contact: Roberto J. Gotay & Anna Dragolich
Email: roberto.j.gotaygarcia.civ@mail.mil & anna-karina.dragolich.civ@mail.mil

The incumbent contract, W564KV-12-D-0010, expires on 29 October 2021.  The U.S. Army is currently conducting the source selection for the follow-on contract. The solicitation for the follow-on contract, W564KV-20-R-2000, was issued on 9 March 2020 using competitive procedures promoting full and open competition and all responsible sources were permitted to compete.  Award date for the follow-on contract was previously postponed due to the impact of the COVID-19 pandemic.  The closing date of the solicitation was originally scheduled for 14 April 2020.  Due to the COVID-19 pandemic, offerors requested an extension of the solicitation period and to the date to submit questions.  The Government accommodated the offerors’ requests and issued three (3) amendments to the solicitation to extend the solicitation closing date, to provide answers to offerors’ questions, and to make the necessary changes.  The unanticipated time to receive and address questions from the offerors delayed the solicitation closing date to 12 June 2020.  In accordance with Federal Acquisition Regulation (FAR) 15.306(d), the Government opened discussions on 23 December 2020.  On 23 February 2021, one of the offerors filed a pre-award agency-level bid protest further delaying the source selection process and the projected contract award.  The Army Material Command (AMC) issued its decision on the bid protest on 27 April 2021.  Proposal revisions were received on 3 March 2021 and the Government amended the solicitation three (3) more times to answer offerors’ questions in response to the evaluation notices.  The Government issued solicitation amendment 0007 on 24 March 2021 and granted offerors additional time until 1 April 2021 to submit their revised proposal. On 3 June 2021, the Government reopened discussions and the offerors in the competitive range submitted their proposal revisions on 7 June 2021. 

The Government anticipates to complete the source selection process and to make the award decision by October 2021.

The follow-on contract will include a 90-day phase-in period and full performance will begin by January 2022  The sole source action is required to prevent a lapse in service from 30 October 2021 until performance of the follow-on contract begins by January 2022.  The Government contemplates a sole source action with the incumbent as the size and complexity of the requirement necessitate a 90-day phase-in period for the mobilization of equipment and materials, personnel assets, as well as the completion of background checks and other administrative procedures required for installation access purposes.  The incumbent contractor, Vectrus Federal Services GmbH, is the only source capable of beginning performance immediately to meet the Government's needs without a significant and unallowable break in service.

The anticipated sole source action will be in accordance with FAR 6.302-1.  This Request for Information (RFI) is issued to meet the requirements in DFARS 206.302-1(d), and DFARS Procedures, Guidance and Information (PGI) 206.302-1(d).  This RFI is not a request for competitive proposals, however, responsible sources who submit a capability statement or proposal within 10 days after the publication date of this RFI will be considered by the Agency.  A determination by the Government to compete this contract requirement based upon responses to this RFI is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.