FACA Verbatim Transcription Services

The Centers for Medicare and Medicaid Services (CMS) is soliciting verbatim transcription services, meeting reports, and recommendations summaries for two congressionally mandated advisory panels: the Medicare Advisory Panel on Clinical Diagnostic Laboratory Tests (CDLT) and the Medicare Advisory Panel on Hospital Outpatient Payment (HOP). The contractor must employ personnel with at least two years of experience transcribing public meetings involving Medicare and medical terminology, possess expert understanding of medical terminology and OPPS/Clinical Laboratory Fee Schedule topics, and utilize either human transcriptionist services or technology enhanced with human verification. Deliverables must be submitted in 508-compliant Word format with double-spacing and one-inch margins, with verbatim transcripts due in draft form within 7 business days and final form within 10 business days of meeting adjournment. Evaluation will be conducted on a Lowest Price Technically Acceptable (LPTA) basis, with technical proposals limited to five pages addressing understanding, approach, quality assurance, personnel, prior experience, and eight specific technical competencies including workflow processes, human-technology integration, quality assurance accuracy rates, and personnel briefing procedures. Questions must be submitted by April 22, 2026 at 11:00 AM EST, and proposals are due by April 30, 2026 at 11:00 AM EST.

This is a total small business set-aside procurement succeeding the previous contract number 75FCMC23F0044, with a five-year total not-to-exceed value of $350,000. The contract period runs from June 1, 2026 through May 31, 2031, comprising a base period of one year with four optional one-year renewal periods. The base period includes 900 audio minutes of CDLT and HOP meeting transcription, with two optional CLINs for 150 additional audio minutes each, and 16 hours of ad hoc panel-related support documents per period. Pricing is structured as a firm fixed-price per audio minute, with billing contingent upon the Contracting Officer's Representative's acceptance of final transcripts. Work will be performed in Baltimore, Maryland, with historically two to three meetings annually scheduled between July and September, typically lasting one to two days each.