F103--Solicitation Legionella Testing

The Department of Veterans Affairs Palo Alto Health Care System is soliciting contractors for comprehensive Legionella water sampling and testing services across three VA medical facilities in California. The contractor must perform quarterly water sampling and laboratory testing of approximately 400 domestic water samples and cooling tower samples at VA facilities in Palo Alto, Livermore, and Menlo Park, with all testing conducted at a CDC Elite certified analytical laboratory in compliance with VHA Directive 1061. Key requirements include having at least two years of experience in hospital Legionella testing, maintaining proper chain of custody protocols, providing comprehensive reporting within five days of lab testing completion, and immediately notifying VA contacts if Legionella is detected. Contractors must demonstrate capability to perform both routine quarterly sampling and non-routine emergency sampling on short notice, with personnel requiring background checks and temporary VA facility badges. The amended solicitation deadline for electronic quote submission is September 8, 2025, at 1:00 PM PDT, with quotes to be submitted to Timothy.smith9de3@va.gov.

This procurement is designated as a 100% Service-Disabled Veteran-Owned Small Business set-aside with no incumbent contractor identified in the available documentation. The contract includes a base performance period from November 1, 2025, through October 31, 2026, with four optional one-year extension periods, creating a potential five-year contract duration. The total estimated annual sampling volume is 1,600 samples and tests, with the contract value estimated at up to $19 million across all potential years. Performance will occur at three primary locations: VA Palo Alto Medical Center at 3801 Miranda Avenue, VA Menlo Park Medical Center at 795 Willow Road, and VA Livermore Medical Center at 4951 Arroyo Road. The contractor must collect samples from diverse water sources including hot water systems, cold water sources, ice machines, and cooling towers across multiple buildings at each facility, with specific sampling protocols outlined in the attached testing checklist and facility addendums.