Expression of interest - PR16122610 – Building Automation System (BAS).
Closed Pre-Solicitation Posted
- Solicitation number
- PR16122610
- Agency
-
US Embassy Pretoria
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 23822 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Pretoria Gauteng 0001 South Africa
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State, US Embassy Pretoria, is soliciting an expression of interest for Building Automation System replacement and upgrade services, with responses due by July 28, 2026, and a compulsory site meeting scheduled for July 31, 2026, at the embassy in Pretoria, South Africa.
The scope includes replacement of legacy BAS controllers (Trend IQ series, JACE3/TONN3 gateways, TREND 963 front end) with a new platform based on Tridium Niagara N4 Supervisor software, Tridium JACE 9000 network managing controllers, and ISMA field controllers communicating via BACnet/IP protocol. Work encompasses full monitoring and control integration of three air handling units, three chilled water chillers, three diesel-fired boilers, multiple extract fan systems, fuel pump monitoring, server room HVAC units, and cold room temperature monitoring, with specific requirements for fresh air override functions, free cooling sequences, and smoke extract automation. Contractor responsibilities include mandatory pre-work site survey, equipment procurement and delivery, decommission of legacy hardware, installation of three wall-mounted operator interface touchscreens (minimum 10 inches), and establishment of a dedicated BACnet/IP network with industrial Ethernet switching. Deliverables include as-built drawings, control diagrams, sequences of operation, point lists, wiring diagrams, product data, and minimum eight hours of hands-on training for facility maintenance staff.
Period of performance is 90 calendar days from award. Personnel must hold minimum five years of BAS experience and current manufacturer certifications from Tridium and ISMA. Deliverables must be submitted within 30 calendar days following on-site completion. The contract is fixed-price with no deposit payments authorized; payment is via EFT within 30 calendar days of delivery and invoice receipt. Interested companies should submit credentials by July 28, 2026, to pretoria_quotations@state.gov and kriekjx@state.gov, referencing PR16122610.
Notice text
Expression of interest - PR16122610 – Building Automation System (BAS).
The U.S. Government requests companies with the proficiency and financial means and expertise to provide services for building automation and HVAC:
Scope of work includes but is not limited to:
- Post requires Building Automation System (BAS) replacement and upgrade services. The Contractor shall replace the legacy control system(s) at Post as described in this Statement of Work. The Contractor shall install the new Building Automation System(s) in a safe, reliable, and efficient manner. The Contractor shall also provide inventory, documentation, and reporting services to OBO, the Building Engineer, and Post Facility Maintenance Staff (FMS).
If you are interested in this project, please reply to the emails below. A full scope of work is attached, and you are requested to send your company profile and credentials as proof you are able to provide the service requested in the SOW.
Please sent your reply of interest no later than 28 July 2026 via email to: pretoria_quotations@state.gov & kriekjx@state.gov with reference (PR16122610)
A compulsory site meeting will be held on 31 July 2026, at 09h00 at the American Embassy, 877 Pretorius Str, Arcadia, Pretoria
Please forward the ID’s of all the persons attending the Site meeting.
U.S Government Payment terms:
Note that NO DEPOSIT payments will be authorized.
The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed. The US Embassy will make no provision for fluctuations in price or exchange rates once the order has been placed. If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price.
Available Payment methods:
EFT – Payment will be made within 30 calendar days after delivery of goods and/or services AND receipt of invoice, whichever is later.
The attached FAR and DOSAR clauses attached form part of this contract.
- All parties must be registered in System for award management. www.sam.gov.Instructions are attached.
- Please provide your Unique ID once you are registered in SAM.
U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B)
Solicitation provision 52.240-90 in incorporated by reference. By submission of its offer, the offeror represents compliance.
Files
| File | Type | Posted |
|---|---|---|
| US Embassy Pretoria BAS Repair SOW.docx | DOCX document |
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