Exhaust Hood and Duct Work Service- Tobyhanna Army Depot

SOURCES SOUGHT DESCRIPTION FOR BASE WIDE DUCT WORK AND EXHAUST HOOD CLEANING - TOBYHANNA ARMY DEPOT

INTRODUCTION

ACC-APG, Tobyhanna Division is issuing this source sought synopsis as a means of conducting market research to identify potential sources having an interest and the required systems, expertise, capabilities, and experience to support the cleaning services of kitchen exhaust hoods and duct work located at Tobyhanna Army Depot, Tobyhanna, PA 18466.

The result of this market research will contribute to determining the method of procurement if a requirement materializes. Based on the responses to this source sought notice/market research, this requirement may be set-aside for small businesses (in full or in part) or procured through full and open competition. The Government intends to issue a single award hybrid firm fixed price/time and materials contract for this effort. All small business set-aside categories will be considered.  Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding submissions.

DISCLAIMER

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL (RFP) TO BE SUBMITTED. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

BACKGROUND

Tobyhanna Army Depot (TYAD) requires cleaning services for eight (8) kitchen areas and duct work located at Tobyhanna Army Depot (TYAD), Tobyhanna, PA 18466.  Period of performance will be one year with the Government having the option to extend the term of the contract for an additional four (4) years.

TECHNICAL DESCRIPTION

The contractor shall furnish all supervision, labor, equipment, and materials in performing all operations in connection with the tri-annual, bi-annual, or annual pressure washing and chemical cleaning of exhaust hoods, filters, associated ductwork and fans of exhaust hood systems located in TYAD designated areas. Duct work and associated air handler equipment cleaning services will be performed on an on-call basis.

Please see attached draft PWS for additional details.

ELIGIBILITY

The applicable NAICS code for this requirement is 561790 with a Small Business Size Standard of $9,000,000. The Product Service Code (PSC) is J041

SUBMISSION DETAILS

Interested businesses should submit a brief capabilities statement package (no more than ten pages, font no smaller than 10 point) demonstrating ability to provide the products/systems listed in this Technical Description. Documentation should be in bullet format. No phone or email solicitations with regards to the status of the RFP will be accepted prior to its release.

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, in either Microsoft Word or Portable Document Format (PDF), via email jessica.l.mchugh.civ@army.mil  no later than 12:00 p.m. EST on 07 January 2026 and reference this synopsis number, PAN 031900, in the subject line of the e-mail and on all enclosed documents. Information and materials submitted in response to this request WILL NOT be returned. DO NOT SUBMIT CLASSIFIED MATERIAL.

If your organization has the potential capacity to provide the required products/systems, please provide the following information:

1) Organization name, address, primary points of contact (POCs) and their email address(es), website address, telephone number(s), and the type of ownership of the organization. 

2) Tailored capability statements addressing the requirements of this notice, with appropriate documentation supporting claims of organizational and staff capability.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.