Event Rental Equipment

Argonne National Laboratory, operating under the Department of Energy Office of Science, is seeking local vendors to supply, setup, and teardown event rental equipment for an Open House scheduled for June 2026. The required equipment includes tents with sides, tables, chairs, easels, poster boards, black tensabarriers, picnic tables, benches, trash cans, stanchions, tablecloths, white vinyl picket fencing, and portable sanitation facilities (specifically 2 handicap porta potties with baby changing stations if possible, 1 regular porta potty, and 1 handwashing station). Vendors must provide pricing on a cost-per-quantity basis since final quantities have not yet been determined, and all quotations must be submitted to Luke Oprondek (loprondek@loprondek@anl.gov, 630-252-4831) by March 2, 2026. Offerors are required to accept Argonne's standard Terms and Conditions (ANL-71-COM), complete the ANL-70B Representations and Certifications form, and accept the High Risk Work by Contractors Supplemental Conditions (ANL-366H). Supporting documentation must include either a published pricelist available to all customers or a sample invoice from another customer for similar products and services, with firm pricing quoted F.O.B. Destination and Net 30 cash terms.

This opportunity carries no set-aside designation and no incumbent contractor information has been identified. The actual award value and quantity details will be solidified in the coming months as Argonne finalizes its event requirements. Vendors should be prepared to meet comprehensive on-site safety and insurance requirements outlined in the ANL-366H supplemental conditions, which mandate commercial general liability coverage of $2,000,000 per occurrence, workers' compensation at statutory limits, and compliance with applicable OSHA, environmental, and Department of Energy safety standards. The contract timeline is expedited, with the quotation due date of March 2, 2026, allowing vendors approximately one week from the February 23, 2026 posting date to prepare and submit their responses for the June 2026 event.