Event Planning Services for the Independence Day Celebration – U. S. Embassy Singapore
Closed Pre-Solicitation Posted
Not the latest version. See the latest special notice from .
- Solicitation number
- 19SN1026Q0016
- Agency
-
US Embassy Singapore
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- PSC
- R499 Support- Professional: Other
- Place of performance
- Singapore Central Singapore Singapore
- Points of contact
-
- Kevin M. Phillips sgprocurementrfq@state.gov (656) 564-7691
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, specifically the U.S. Embassy Singapore, is seeking commercial event planning services to support the planning and coordination of the Embassy's Fourth of July Independence Day Celebration in Singapore. The procurement encompasses pre-event planning support beginning approximately 2-3 months prior to the event and day-of-event coordination services. Prospective vendors must possess all required local licenses, permits, and authorizations to operate legally in Singapore and must comply with all applicable local labor, safety, and tax laws. The Government may award a contract based on initial quotations received without discussion if deemed appropriate, indicating that extensive evaluation discussions may not occur. All responsible sources are eligible to submit quotations, and the anticipated award will be structured as a Firm-Fixed Price (FFP) contract. The official Request for Quotation (RFQ) will be posted on SAM.gov, with the pre-solicitation notice deadline of April 15, 2026, allowing interested parties time to prepare for the formal solicitation.
No set-aside designations have been applied to this procurement, meaning all qualified vendors regardless of business classification are eligible to compete. The notice does not identify any current contractors or potential incumbents for this requirement. Specific award values or budget ranges have not been disclosed in this pre-solicitation notice. The contract timeline indicates that the requirement spans from approximately 2-3 months prior to the Fourth of July celebration through day-of-event execution, suggesting a service delivery window concentrated in the second and third quarters of 2026. All prospective contractors must register in the System for Award Management (SAM) prior to submitting quotations, in accordance with Federal Acquisition Regulation (FAR) 52.204-7, and are encouraged to complete registration immediately to ensure eligibility when the RFQ is formally released.
Notice text
This notice is issued for informational and planning purposes only and does not constitute a Request for Quotation (RFQ) or a commitment by the U.S. Government to issue a solicitation or award a contract.
The solicitation has not yet been issued. The U.S. Embassy Singapore will post the official RFQ on the System for Award Management (SAM.gov) website when it becomes available.
The U.S. Department of State, U.S. Embassy Singapore, intends to issue a solicitation for a commercial event planning services to support the planning and coordination of the Embassy’s Fourth of July (Independence Day) Celebration in Singapore.
The requirement includes pre-event planning support beginning approximately 2-3 months prior to the event and day-of-event coordination.
All responsible sources may submit a quotation, which will be considered. The Government may award a contract based on initial quotations received without discussion, if deemed appropriate. The resultant award is anticipated to be a Firm-Fixed Price (FFP) contract.
Interested vendors who provide professional event planning services in Singapore are encouraged to monitor SAM.gov for the forthcoming RFQ notice.
SAM Registration Requirement:
All contractors must be registered in the System for Award Management (SAM) prior to submitting a quotation, in accordance with FAR 52.204-7. Prospective vendors are strongly encouraged to register immediately if interested. Guidelines for registration are available at: https://www.fsd.gov/gsafsd_sp.
Legal and Regulatory Requirements:
Performance of this contract will take place in Singapore. Prospective vendors must possess all required local licenses, permits, and authorizations to operate legally in Singapore.
Contractors will also be responsible for complying with all applicable local labor, safety, and tax laws, and must ensure that any such obligations are satisfied prior to contract performance.
This acquisition will include DOSAR clause 652.242-73 – Authorization and Performance (AUG 1999).
Electronic Submission/Responses:
Electronic submission requirements will be specified in the RFQ when issued.
Other Information:
Prospective vendors must comply with all Singapore legal and regulatory requirements. The following links are provided for informational purposes only and do not constitute mandatory pre-registration or compliance prior to quotation submission:
www.acra.gov.sg/home
https://www.iras.gov.sg/taxes/goods-services-tax-(gst)/gst-registration-deregistration/applying-for-gst-registration
https://www.mof.gov.sg/policies/taxes/goods-and-services-tax
https://www.mom.gov.sg/
Notice history
| Notice | Type | Posted |
|---|---|---|
| Event Planning Services for the Independence Day Celebration – U. S. Embassy Singapore | Special Notice | |
| Event Planning Services for the Independence Day Celebration – U. S. Embassy Singapore | Solicitation | |
| This notice | Pre-Solicitation |
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