Event Planning Services for Industry Day FY2026
Closed Pre-Solicitation Posted
- Solicitation number
- W9126G-26-N-OSBP
- Agency
-
ENDIST Fort Worth
US Army Corps of Engineers, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Fort Worth, Texas 76102, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Army Corps of Engineers (USACE) Fort Worth District is conducting market research for Event Planning Services to support a Government-Industry Engagement event scheduled for Fiscal Year 2026. The procurement seeks a contractor to organize and host a day-long event for approximately 350-400 attendees in the Fort Worth, Texas metroplex during February or March 2026, with the primary objective of publicizing upcoming business forecast opportunities to industry partners. Key requirements include developing the complete event program, coordinating all logistics such as room setup, audiovisual equipment, food service, and signage, managing attendee registration processes, handling event publicity and marketing, and conducting pre-event planning walkthrough sessions. The contract operates under a unique no-cost structure where the contractor retains all revenue from registration fees, exhibition booth sales, and sponsorship opportunities rather than receiving direct government payment. Interested entities must submit their responses by August 25, 2025, with the formal solicitation anticipated for release in September 2025.
This opportunity is designated as a small business set-aside, with specific encouragement for Small Business, Section 8(a), HUBZone, Service-Disabled Veteran-Owned, and Women-Owned Small Business enterprises to participate. The procurement falls under NAICS code 561920 (Convention and Trade Show Organizers) with a small business size standard of $20 million in annual receipts. No incumbent contractor or current service provider is identified in the sources sought notice, suggesting this may be a new requirement or a recompetition of existing services. The contract structure eliminates traditional government expenditure since the contractor's compensation derives entirely from event-generated revenue streams, making this a performance-based arrangement where success depends on the contractor's ability to attract paying participants and sponsors. The timeline spans approximately six to eight months from contract award to event execution, requiring comprehensive planning and coordination capabilities from the selected contractor.
Notice text
The U.S. Army Corps of Engineers (USACE), Fort Worth District is issuing this sources sought synopsis as a means of conducting market research to identify entities having experience and resources to support and provide the requirements for Event Planning Services. An interested entity may be a for profit event planning company or a non-profit organization with experience in conducting similar sized events. See attachment for complete sources sought.
Files
| File | Type | Posted |
|---|---|---|
| Sources Sought-Event Planning Services FY2026.docx | DOCX document |
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