EQ02 - Ophthalmology PO: 554-C70535 COR: Kelly Luu

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INTRODUCTION

The Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) anticipates soliciting quotations and subsequently awarding a Firm-Fixed-Price contract for ophthalmology equipment for the Eastern Colorado Health Care System. Acquisition of these items is part of the initial outfitting and activation of the new VA Medical Center being constructed in Aurora, CO.



DESCRIPTION

A contract is needed for the Eastern Colorado Health Care System for 12 Lensmeter, Automatic (JSN M5520), 11 Lamp, Slit, W/ Applanation Tonometer (JSN M5530), 11 Ophthalmoscope, Binocular, Indirect (JSN M5535), 11 Tester, Visual Acuity, Video/Microprocessor Based (JSN M5562), 11 Tonometer, Noncontact (Pen) (JSN M5575), 14 Unit, Exam, Eye, Motor Chair, w/power strip protection (JSN M5600), 11 Retinoscope, Streak (JSN M5605), 12 Frame Set, lens, Trial (JSN M5700), 11 Mirror, Distance, Optometry (JSN M5710), 14 Stand, Instrument, Optometry (JSN M5730), 9 Refractor/Phoroptor (JSN U4142), 13 Chair, Glide (JSN Z1146), 11 Lens Set, Aspheric Clear, Optometry (JSN Z3083), 5 Prism Bars, Horizontal and Vertical, Optometry (JSN Z3084), 11 Occluder, Pinhole, Optometry (JSN Z3085), 11 Occluder, Black long Handle, Optometry (JSN Z3086), 11 Chart, Book Test, Fourteen Plates, Optometry (JSN Z3088), and 9 Well Handle (JSN Z1145). The contractor shall deliver all items. All items must meet all salient characteristics and the contractor shall furnish all personnel, supplies, and equipment required for delivery.



SALIENT CHARACTERISTICS

1. Lensmeter, Automatic (JSN M5520)

Quantity: 12

Marco Ophthalmic LM 101 (#4004) or Equal

Specifications/Salient Characteristics:

Standard lensmeter designed for measuring contact lenses and spectacle lenses. Includes a prism compensator, external power and axis readings, LED illumination, and an American-style cross-line target.

The item shall be capable of operating on battery or AC power.

The item shall meet the following technical specifications:

Type: Ocular type; external reading

Target: American Cross-line

Vertex Power:

Range: +25 to -25 diopters

Step: 0.125 diopters up to ±3 diopters; 0.25 diopters beyond ±3 diopters

Cylindrical Axis:

Range: 0 to 180 degrees

Step: 1 degree

Prismatic Power:

Range: 5 prism diopters in field of view; (20 prism diopters by prism compensator)

Step: 1 prism diopter

Eyepiece Focusing: +5 to -5 diopters

Diameter of Lenses Accommodated: 24 to 90mm

Lamp: AC 100V (LED illumination)

Target Illumination: Switchable Dual color, Green/Orange LED (2V 25mA)

Power source:

DC 5V 1.2A (AC adapter 100~240V 50~60Hz 0.5A)

2 Each 1.5V D size battery (included)

Tilting Angle: 0 to 90 degrees

Color/Finish: Black

Dimensions:

At 0 degrees: 170mm (W) x 450mm (D) x 224mm (H)

At 90 degrees: 170mm (W) x 342mm (D) x 470mm (H)

Accessories/Configuration Options:

Vinyl dust cover

7mm nosepiece

Prism compensator



2. Lamp, Slit, W/ Applanation Tonometer (JSN M5530)

Quantity: 11

Haag-Streit BQ900 LED or Equal

Specifications/Salient Characteristics:

Slit Lamp with applanation tonometer and LED light source for examination.

The item shall meet the following technical requirements:

Illumination

Light-source: LED for examination (slit and background illumination)

Slit width: 0 14 mm continuous

Slit length: 1 14 mm continuous and fixed apertures

Illumination field diameter: ø 8 / 5 / 3 / 2 / 1 / 0.2 mm

Slit image rotatability: ± 90°

Swiveling of the slit illumination to the microscope axis: Horizontal ± 90°, vertical 0 20°

Filters: Blue, red-free (green), grey (10 %), and optional yellow

Microscope

Ocular magnification: 12.5x

Stereo angle: 13° (convergent optics)

Range of adjusting eye-pieces: +7 to -7 diopters

Pupil distance: 52 78 mm

Magnification changer: 6.3x / 10x / 16x / 25x / 40x

Object field ø in mm: 32.0 / 20.0 / 12.7 / 8.0 / 5.1

Instrument base

Operation: Single handed 3-dimensional operation of the control lever

Spatial adjustment of the instrument base: 100 mm (length), 100 mm (side), 30 mm (height)

Color/Finish: Black

Power: 100V; 50-60 Hz

Approximate Dimensions:

312mm W x 676mm H x 305mm L

Accessories/Configuration Options:

Applanation Tonometer (AT 900 or Equal)



3. Ophthalmoscope, Binocular, Indirect (JSN M5535)

Quantity: 11

Keeler Vantage Plus LED (1205P5010) or Equal

Specifications/Salient Characteristics:

Indirect ophthalmoscope

Dimensions:

Wireless Headband Device

Accessories/Configuration Options:

Camera:

Interface: USB 2

Supply: Taken from USB 2 interface

Resolution: To test pattern 6 of group 2 on the 1951 USAF TEST PATTERN (conforms to MIL-STD 150A standard), when used in combination with a 20D lens

Lead: To connect camera to PC, Keeler recommends a maximum of 5m long USB 2.0A to mini 5 pin (sometimes packaged as USB 2.0A to mini B lead)

Convergence:

Range: The camera image can be adjusted ±7 degrees

Working distance:

Range: Nominal working distance of 440mm. The resolution value given above will be maintained at 350mm to 650mm distance from instrument to the eye under examination with a 20D lens

Operating System:

Use with: Windows 7 and Windows XP

Vantage Plus:

Controls: All controls and features of the Vantage Plus have been maintained

Adjustment:

Vertical adjustment: The vertical adjustment is achieved by rotating the adjustment screw on the mirror holder. The image should be adjusted such that the light patch is in the center.

Horizontal adjustment: Factory set

Depth of Field: ±35mm @ 440mm

Must be Wireless



4. Tester, Visual Acuity, Video/Microprocessor Based (JSN M5562)

Quantity: 11

Basis of Design: Reichert 13760 - Clear Chart 2 with Wall Mount

Specifications/Salient Characteristics

Dimensions:

19.88 W x 16.91 H x 3.25 D (19 LCD Display)

Accessories/Configuration Options:

Power Requirements: 100-240 volts AC, 50/60 Hz, 70-95 VA

Refraction Range: 6 31

LED backlight

Shall include an Infrared remote control

Shall be capable of importing additional videos and image files to customize the system to fit needs via USB drive.

Configure for direct or mirrored viewing

Large range of optotypes: 17 letter set, 8 letter set, Sloan, HOTV, Landolt C, Landolt C and O, Tumbling E

Shall have random sequencing of optotypes

Shall include special Test Charts for astigmatism testing, suppression and fixation

The contrast sensitivity testing shall come with sine-wave grating or contrast optotypes

Shall comply with ETDRS protocol

Shall have adjustable red/green for compatibility with any refraction system

Shall include patient education slides

Shall include wall mounting

Shall integrate with the Reichert Auto Phoroptor RS



5. Tonometer, Noncontact (Pen) (JSN M5575)

Quantity: 11

Basis of Design: Reichert Avia Tono-pen (TO0RE230650)

Specifications/Salient Characteristics

Dimensions:

6 1/4 L x 1 3/4 W

Accessories/Configuration Options:

Power requirements: Tono-Pen Avia Powercel Battery Pack (included)

TONO-PEN AVIA Tonometer Starter Pack (Contains TONO-PEN AVIA, Carry Case, Instructional Manual and DVD, 1 box of 150 individually packaged OCU-FILM+ Tip Covers, 1 TONO-PEN AVIA POWERCEL Battery Pack)

Shall be a hand-held instrument

Shall function in any position for accurate IOP measurements.

Shall include two large LCD screens for left or right handed individuals

Shall have over molded grip zones for all hand sizes

Shall be Portable

Shall include a micro strain gauge

1.0mm diameter transducer tip



6. Unit, Exam, Eye, Motor Chair, w/power strip protection (JSN M5600)

Quantity: 14

Basis of Design: Reliance 7000

Specifications/Salient Characteristics

Dimensions:

24 1/4 W x 36 D x 20-29 H

Accessories/Configuration Options:

Power Requirements: 115 volts (standard)

Shall possess a powered base

Shall have an articulating top

Shall contain power strip protection

Shall have armrests

Shall contain footstep-8 x 13



7. Retinoscope, Streak (JSN M5605)

Quantity: 11

Basis of Design: Welch Allyn Elite18245

Specifications/Salient Characteristics

Accessories/Configuration Options:

Shall contain crossed linear polarized filter

Shall have an external focusing sleeve

Shall have the elite optical system

Shall possess the ability for interchangeable bulbs streak filament bulb to spot filament bulb

To be used with the rechargeable well handles (Z1145 in section 2.5.20)



8. Frame Set, lens, Trial (JSN M5700)

Quantity: 12

Basis of Design: Topcon TLS 8AF Full diameter Plus and Minus w/ trial frame

Specifications/Salient Characteristics

Accessories/Configuration Options:

Shall be a combination of spheres, cylinder, and accessory lenses

Bi-convex and bi-concave lenses mounted in metal rims

Shall have lens power on both sides of the handles

Shall include velvet lined carrying case

Lenses shall be compatible with instruments that require patients correction

Shall include the lenses below:







9. Mirror, Distance, Optometry (JSN M5710)

Quantity: 11

Basis of Design: Omni Systems 0450 Mirror Set

Specifications/Salient Characteristics

Dimensions

13 x 13 Framed

Accessories/Configuration Options:

Shall be wall mountable

Shall come in a pair or 2



10. Stand, Instrument, Optometry (JSN M5730)

Quantity: 14

Basis of Design: Reliance 7800IC

Specifications/Salient Characteristics

Dimensions

36 H to top of console

71 H to top of pole

Base: 21 x 21

Power: 115 volts, 60Hz,3 amperes

Accessories/Configuration Options:

Shall include 3 rechargeable instrument wells

Shall be compatible with the examination chair (M5600)

Shall include a counterbalanced slit lamp arm

The console shall feature raise, lower, and auto down switches for the examination chair

Shall have an overhead lamp on an adjustable arm



11. Refractor/Phoroptor (JSN U4142)

Quantity: 9

Basis of Design: Reichert 11635B

Specifications/Salient Characteristics

Accessories/Configuration Options:

Color: Black

± .25 Flip cross cylinder

+ 1.50 Retinoscopy Lenses

3 pair nylon face shields

Rotochart

Reading rod with card holder

Sphere: -19.00D to +16.75D, 0.25D Steps, +0.12D Sphere in auxiliary dial included

Cylinder Power: 0.00D to 6.00D, 0.25D Steps

Cylinder Axis: 360 degrees (Double 0 to 180 degrees scale), 5 degrees graduations

Cross Cylinder: ± 0.25

Prism: 0 to 20 Prism Diopter, 1 Prism Diopter graduations

P.D.: 48 mm to 75 mm, 1 mm graduations

Vertex Distance: 13.75 mm (normal)Graduations extend range by 6 mm

Reading Distance: 5 to 28 inches, Centimeter and diopter scales included

Auxiliary Dial: 10 lenses plus 2 open apertures



12. Chair, Glide (JSN Z1146)

Quantity: 13

Basis of Design: Reliance 940

Specifications/Salient Characteristics

Dimensions

Base plate: 28 L x 20 W

Track: 3/4 W x 3/16 H x 52 long

Accessories/Configuration Options:

Shall be compatible with the examination chair (M5600)

Helps the examination chair meet ADA requirements by allowing the chair to be pushed back so that a wheelchair can replace it.

Shall have a locking pedal that secures the chair anywhere on the 27 path

Shall have a tapered track for allowing the doctor to get closer to the patient without the glide being in the way



13. Lens Set, Aspheric Clear, Optometry (JSN Z3083)

Quantity: 11

Basis of Design: Volk 20D, 78D, 90D, VG3, VG4, VSFNC

Specifications/Salient Characteristics

Accessories/Configuration Options:

20D Standard general diagnostic lens

Balance of magnification and field view for general diagnosis

Corrected for field curvature, astigmatism, aberrations, and coma

Field of view: 46 degrees / 60 degrees

Image magnification: 3.13x

Laser spot magnification factor: .32x

Working distance: 50mm

78D General diagnosis and laser treatment

For use within range of motion of all slit lamps

Field of view: 81 degrees / 97 degrees

Image magnification: .93x

Laser spot: 1.08x

Working distance: 8mm

90D General diagnosis and small pupil examinations

Ideal for fundoscopy

Field of view: 74 degrees / 89 degrees

Image magnification: .76x

Laser spot: 1.32x

Working distance: 7mm

VG3 Viewing and treatment of the anterior chamber, central and peripheral fundus

All glass design for clarity

Mirrors eliminate gaps in the visualized fundus

Ideal for gonioscopy

Mirror angles: 60 / 66 / 76 degrees

Image magnification: 1.06x

Laser spot size: .94x

Contact diameter: 15mm

VG4 Standard gonio lens for static and dynamic gonioscopy

All glass design for clarity

Mirror angle: 4 x 64 degrees

Image magnification: 1.0x

Laser spot size: 1.0x

Contact diameter: 8.4mm

VSFNC Wide field, pan retinal examination

Wide field of view

Field of view: 95 degrees / 116 degrees

Image magnification: .76x

Laser spot: 1.3x

Working distance: 7mm



14. Prism Bars, Horizontal and Vertical, Optometry (JSN Z3084)

Quantity: 5

Basis of Design:

Specifications/Salient Characteristics

Accessories/Configuration Options:

Vertical Prism Bar

Diopter sizes: 1, 2, 3, 4, 5 6, 8, 10, 12, 14, 16, 18, 20, 25 and 30

Shall have the prism power markings on the front of the bar

Horizontal Prism Bar

Sizes: 1, 2, 4, 6, 8, 10, 12, 14, 16, 18, 20, 25, 30, 35, 40 and 45

Shall have the prism power markings on the front of the bar



15. Occluder, Pinhole, Optometry (JSN Z3085)

Quantity: 11

Basis of Design: Lorgnette Pinhole Occluder

Specifications/Salient Characteristics

Accessories/Configuration Options:

Shall have 17 holes (1.5mm) attached pinhole viewer

Also known as a mask occluder

Allows for either eye to be covered



16. Occluder, Black long Handle, Optometry (JSN Z3086)

Quantity: 11

Basis of Design: Maddox Rod & Occluder

Specifications/Salient Characteristics

Accessories/Configuration Options:

Occluder

The occluder end is used for covering one eye during a test.

Occluder is cupped at 70mm radius

Maddox Rod

Is used in conjunction with prisms for both near and distant vision



17. Chart, Book Test, Fourteen Plates, Optometry (JSN Z3088)

Quantity: 11

Basis of Design: Ishihara 14 Plate Book Test & Stereo Fly Test

Specifications/Salient Characteristics

Accessories/Configuration Options:

Plate Book Test:

This test is an accurate method of discovering congenital color blindness and red-green blindness in complete and incomplete forms, full test consists of 38 plates, the 38 plate test is the most comprehensive

There are a variety of colored dots that make up numbers in the center of the picture and are surrounded by different variety of colored dots.

Stereo Fly Test

This test is the standard for stereo depth-perception testing

It shall evaluate gross stereopsis (2500 to 1200 seconds of arc)

It shall also evaluate fine depth perception

Shall include graded circle test (800 to 40 seconds of arc)

Shall include a pair of standard 3-D viewing glasses



18. Well Handle (JSN Z1145)

Quantity: 9

Basis of Design: Welch Allyn, Inc., WA-71670

Specifications/Salient Characteristics

Dimensions

7 W x 2 D x 2 H

Accessories/Configuration Options:

3.5V Rechargeable power handle

Rechargeable NiCad Battery

No-slip grip

Chrome-plated brass construction



Operation and Maintenance Manuals

Training- vendor will provide one day (8 hours) of on-site training for end users and biomed personnel.

Binders - Quantity (2) each for items identified above.

Digital Copies - Quantity (1) each for items identified above.

Deliver compilation of all manufacturer recommended maintenance schedule and operation materials packaged in binder(s) to On Site Point of Contact upon completion of delivery.



DELIVERY AND INSTALLATION

The Contractor shall coordinate delivery, staging areas, installation, site safety requirements, and parking with the On-site Point of Contact (POC). The On-Site Point of Contact will be designated after contract award. The Contractor shall participate in a pre-delivery meeting to determine delivery and installation dates. The Contractor shall verify delivery date three business days prior to scheduled delivery.



Delivery Timeframe will be within 60 days after receipt of order (ARO). Acquisition of the above items is part of the initial outfitting and activation of the new VA medical center being constructed in Aurora, CO. Since construction is still occurring, delivery dates are approximate and will be coordinated with the successful contractor after award. The Contractor shall contact the On Site Point of Contact to schedule a pre-delivery meeting to be conducted approximately 60 days prior to the initial award delivery date for verification of delivery dates. The Contractor shall contact the On-Site Point of Contact to schedule a pre-delivery meeting to be conducted approximately 30 days prior to the initial award delivery date for verification of delivery and installation dates. The Contractor may be required to adjust the delivery date from the date specified in the contract award document. A government-requested delivery delay up to 90 days after the delivery date specified in the contract award shall be at no additional cost to the government. Contractor shall deliver items in manufacturer's original sealed containers with manufacturer s name marked thereon. Deliveries shall be marked with the PO and contract number. Items on delivery vehicles not equipped with a Lift Gate will not be accepted. The delivery will have to be rescheduled and any delivery charges will be the responsibility of the Contractor. The Contractor shall mail physical chair cushion color samples to Sarai Sutton 13611 E. Colfax Avenue, Aurora, CO 80045 after award prior to placing the order.



SITE CONDITIONS

Delivery may occur while the construction contractor is still working on the facility. Delivery and installation personnel must comply with all site safety requirements, to include the wearing of PPE. Minimum requirements are hard hat, over the ankle boots, reflective safety vest, eye protection and gloves. The Contractor shall confirm site safety requirements with the On-Site Point of Contact when coordinating delivery and installation. There shall be no smoking, eating, or drinking inside the construction site at any time. If the requirements iare not adhered to the delivery will be rejected and be rescheduled at Contractors expense.





INSPECTION AND ACCEPTANCE

The Contractor shall deliver and install all equipment to manufacturer s specifications and in accordance with Federal and local safety standards. Installation/Configuration shall commence upon day of delivery. All work shall be completed between 8:00 a.m. and 4:30 p.m. MST. Monday through Friday, excluding all Federal holidays (https://www.opm.gov/policy-data-oversight/pay-leave/pay-administration/fact-sheets/holidays-work-schedules-and-pay). The Contractor shall remove all related shipping debris and cleanup any materials and tools associated with delivery and installation of the specified items. Contractor shall remove all packaging from the ECHCS premises. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect.

The Contractor shall conduct a joint inspection with the On Site Point of Contact upon completion of delivery. In the event deficiencies are identified, the Contractor shall provide date when the identified deficiencies will be addressed if not addressed on the date of delivery. The Contractor shall conduct a joint inspection with the On Site Point of Contact after addressing all deficiencies. All deficiencies identified during joint inspections shall be fixed by the Contractor prior to government acceptance of the item. Disputes shall be resolved by the Contracting Officer.



PROTECTION OF PROPERTY

Contractor shall protect all items from damage during delivery and installation. The Contractor shall take precaution against damage to the building(s), grounds, and furnishings. Contractor shall be responsible for providing adequate floor and wall protection to minimize damage to the facility during delivery/installation of the items. It is recommended that all material handling equipment have rubber wheels to minimize potential damage to floors. The Contractor shall perform an inspection of the building(s) and grounds with the On-Site Point of Contact prior to commencing work. The Contractor shall be responsible for repairing or replacing any items that require simple repair, components, building(s), or grounds damaged due to negligence and/or actions taken by the Contractor or its employees. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management POC and On-Site Point of Contact is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work.The Contractor shall be responsible for securing the items and its own work tools and equipment during delivery/installation.



SECURITY REQUIREMENTS

Security background checks are not required.



WARRANTY

The contractor shall provide all manufacturer(s) warranties on all parts and labor at time of delivery. The warranties shall include all travel and shipping costs associated with any warranty repair.



ADMINISTRATIVE

The solicitation will be issued as a Request for Quote (RFQ) conducted in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 13. The solicitation will be advertised as a total Service-Disabled Veteran-Owned Small Business set-aside. The applicable NAICS code is 339112 with a size standard of 500 Employees. The solicitation will be issued on or about August 3, 2017 for approximately seven (7) calendar days. Offerors will be required to submit their quotes electronically via email.



Products that are purchased outside of our authorized distributor network on the gray market generate a number of concerns such as: counterfeit or adulterated devices, inadequate storage conditions, tracking issues in case of a recall, loss of warrantee, and most importantly patient safety.  In some instances unauthorized distributors procure products from an authorized distributor for resale. However, authorized distributors purchase products at list price, and the unauthorized distributors are reselling the product at a price point below list price, which raises questions about product sourcing.



The solicitation will include the requirement that responders provide an authorized distributor letter (or a verifiable equivalent) that states the responder is an authorized dealer/distributor of the OEM for the items being procured such that all product warranties and service and/or preventative maintenance agreements transfer to the VA and will be honored by the OEM or guarantees that the OEM gives authorization to the responder to fulfill all warranty, service, and/or preventative maintenance obligations for the equipment. Vendors who are unable to supply proof of authorized dealer or distributorship will not be considered for award.



This notice is not a request for competitive offers. Questions of a technical nature will not be answered as part of this notice; however, all general questions may be submitted in writing to the issuing office via email at jacquelyn.wise@va.gov. Telephone calls will not be accepted. The VA reserves the right to use only Federal Business Opportunities (FBO), via the internet, to provide notification of any amendments to this notice and the subsequent issuance of the solicitation. It is the contractor s responsibility to view FBO daily for any amendments to this notice and the subsequent issuance of the solicitation.