Environmental Health Perspectives (EHP) Language Translation Scientific Services
Award Notice Posted
- Solicitation number
- NIHES201800013
- Agency
-
National Institutes of Health
Department of Health and Human Services
- Awarded
- to Innodata Inc.
- Set-aside
- No set-aside
Opportunity facts
- Contract number
- 75N96019D00007 Federal IDV award
- NAICS code
- 541930 Translation and Interpretation Services
- PSC
- Not on record
- Place of performance
- See Statement of Work, United States
Notice details come from SAM.gov. Updated .
Notice text
7 versions
Update #7 · Latest ·
Deccember 19, 2018: Federal Acquisition Regulation (FAR) 13.106-3(d) only requires the agency to furnish a supplier a brief explanation of the basis for the contract award decision, not an actual "debriefing" as would be required under FAR 15.506. Since award was based on factors other than price alone, a brief explanation of the basis for the contract award decision is provided below.
This acquisition was conducted IAW FAR Part 13 versus FAR Part 15. The RFQ announced that although the Mission Capability factor was of paramount consideration in the award of the contract(s), past performance and price were also important to the overall contract award decision. All evaluation factors other than price, when combined, were significantly more important than price. The RFQ announced the Government's intent to utilize a tradeoff approach to determine the Quoter who provided the best value to the Government. The RFQ also announced that awards were contemplated without discussions. As such, a competitive range was not established nor were negotiations/discussions held during the evaluation phase of this procurement. Furthermore, the RFQ stated that, "A Quoter must receive an adjectival rating of acceptable or above for each sub factor. Failure to meet the criteria will render the response not eligible for award. The Government would not award a contract to any Quoter with an unacceptable rating or a deficiency in ANY factor or sub factor". Therefore, submissions determined to be technically unacceptable due to existing deficiencies could not be considered for contract award. Also, Quoters who did not receive at a minimum, an adjectival rating of acceptable for each sub factor were not eligible for award.
Following this, the selection of Innodata Incorporated came down to the superiority of the their combined mission capability and past performance coupled with their fair and reasonable price. It would have been of no benefit to the Government to accept any of the other quotes that were not technically superior when compared to Innodata's submission.
. Awarded Vendors: INNODATA INCORPORATED. Contract Award Dollar Amount: $796,455.78. Contract Award Date: 2018-12-19.
Update #6 ·
August 29, 2018 (000005): The purpose of this Amendment is to provide the Government's FINAL responses to additional Industry questions. See pages 2 and 3 of the Amendment. Note the following:
(1) The period for questions has REALLY closed; and
(2) The RFQ closing date remains Monday, September 10, 2018 at 10:00 AM ET.
.
Update #5 ·
August 28, 2018 (000004): The purpose of this Amendment is to provide the Government's responses to additional Industry questions. See pages 2 and 3 of the Amendment. Note the following:
(1) The period for questions has closed; and
(2) The RFQ closing date remains Monday, September 10, 2018 at 10:00 AM ET.
.
Update #4 ·
August 24, 2018 (000003): The purpose of this Amendment is to provide the Government's responses to additional Industry questions. See pages 2 - 6 of the Amendment. Note that the RFQ closing date remains Monday, September 10, 2018 at 10:00 AM ET..
Update #3 ·
August 22, 2018 (000002): The purpose of this Amendment is to make a correction to an error noted, as billing for translations are to be on a per-page basis AND NOT on a per word basis. As a result, this amendment corrects errors in the following Request for Quote (RFQ) Sections:
(1) RFQ Section J - Attachment IV - Contract Pricing Matrix (CPM) and Attachment IV - The Sample Task Order (STO) Statement of Work (SOW) pricing table; and
(2) RFQ Section L - ARTICLE L.4 (Subsection 4 "Quote Preparation Instructions", "(3) Quote Content","3. VOLUME III - PRICE SUBMISSION: - Attachments V"). Specifically (b) Tab 2 - Price Quote 1. Contract Pricing Matrix - (Attachment IV) and 2. Sample Task Order Price Sheet - (Attachment V)"
- Note that the RFQ closing date remains Monday, September 10, 2018 at 10:00 AM ET.
- All changed items are highlighted in "yellow" in the Amended copy of the RFQ.
.
Update #2 ·
August 22, 2018: August 22, 2018: The purpose of this Amendment is to provide the Government's responses to Industry questions. See pages 2 - 6 of the Amendment. Note that the RFQ closing date remains Monday, September 10, 2018 at 10:00 AM ET..
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Part 13 in conjunction with FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. All items within the Request for Quote (RFQ) must be fully completed and returned by the due date and time indicated above.
(1) This solicitation document, NIHES201800013, is issued as an RFQ to provide Language Translation Scientific Services in support of the Environmental Health Perspectives (EHP) journal located at the National Institute of Environmental Health Sciences (NIEHS), Research Triangle Park, North Carolina. This acquisition is being conducted using the procedures under FAR Subpart 13, "Simplified Procedures for Certain Commercial Items" as supplemented by the Health and Human Services Acquisition Regulation (HHSAR).
(2) This solicitation document and incorporated provisions and clauses are those in effect through FAR; Health and Human Services Acquisition Regulation (HHSAR); FAR Federal Acquisition Circular (FAC) 2005-99 June 15, 2018.
(3) Notice of Set-Aside, Associated NAICS Code, and Size Standard: This solicitation is being competed on an unrestricted basis/full and open competitive basis. The associated NAICS code is 541930, "Translation and Interpretation Services" with a size standard of $7.5M.
(4) List of Contract Line Item Number(s) and items, quantities and units of measure, (including option(s): See document titled RFQ, NIHES201800013, Language Translation Scientific Services.
(5) Description of Requirements for the Items to be Acquired: The National Institute of Environmental Health Sciences (NIEHS), located in Research Triangle Park, North Carolina publishes the monthly scientific journal Environmental Health Perspectives (EHP), a world-renowned monthly online-only journal of peer-reviewed research and news, and one of the top journals in Toxicology, Environmental Sciences, and Public, Environmental, and Occupational Health. The Contractor shall provide a broad range of language translation scientific services in support of the EHP journal. The basic service objective is to provide support for the EHP to control the translation of its content, and to translate scientific journal content into multiple languages for worldwide distribution. The contractor shall provide translators who are specifically trained and technically capable of accurately translating content that is scientific and highly technical in nature. Translation of the journal's scientific content is needed throughout the performance period; however, Simplified Chinese and Spanish will be the focus in year one (1) and two (2) of the contract while years three (3) through five (5) will be expanded to include Portuguese, Russian, Japanese, French, and Hindi. The Contractor shall translate content in a continuous-publication format to match the English content. The Contractor shall accept a continuous stream of content at various volumes and shall provide translated content in JATS XML format to complement the English version. This will allow for EHP's online platform to deliver a seamless reading experience to the user no matter what language they prefer. Prior to final delivery of the content to the public, EHP's International Program Manager will have the opportunity to review all translated content for accuracy. It is anticipated that there will be 100-120 articles per year; the length and complexity of each article varies, but at least 50% are expected to be short-form (approximately 800 words) per year during year one (1) and year two (2). The output is expected to increase in year three (3) to between 150-200 articles per year. A single award Indefinite Delivery Indefinite Quantity (IDIQ) contract with Fixed Priced (FP) task orders is anticipated. The anticipated program value is $685,437.53 while the anticipated program ceiling for the acquisition is $796,455.78 for the five (5) year contract period. The requirement has an anticipated five (5) year ordering period from date of award. Individual task orders issued will not exceed a 12-month period and funding will be obligated at the task order level. During the contract period, the Government will identify tasks required to complete each specific project. Task orders with more specific details will be placed as needed by the NIEHS and specific performance dates and quantities will be specified on each individual task order. The number of awards anticipated as a result of the solicitation is one (1).
(6) Date(s) and Place(s) of Performance and Acceptance and FOB Point: The resultant single award IDIQ contract has an anticipated 5 year ordering period (from date of award). See Statement of Work (SOW) for place of performance.
(7) The Provision at FAR 52.212-1, Instructions to Offerors -- Commercial, Applies to this Acquisition: See document titled RFQ, NIHES201800013, Language Translation Scientific Services.
(8) Applicability of the provision at FAR 52.212-2, Evaluation -- Commercial Items: See document titled RFQ, NIHES201800013, Language Translation Scientific Services.
(9) FAR 52.212-3, applies to this acquisition: Representation, Certifications, and Other Statements of Offerors: In accordance with provisions FAR 52.212-3, Offeror Representations and Certifications-- Commercial Items, IF YOU INTEND TO SUBMIT A PROPOSAL, YOU MUST: (1) Go to the Online Representations and Certifications Application (ORCA) and complete the Representations and Certifications. Offerors must access ORCA through the System for Award Management (SAM) at http:// www.sam.gov; and (2). Complete, and INCLUDE as part of your price submission.
(10) FAR 52.212-4 Contract Terms and Conditions Commercial Items, applies to this Acquisition: See document titled RFQ, NIHES201800013, Language Translation Scientific Services.
(11) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-- Commercial Items: See document titled RFQ, NIHES201800013, Language Translation Scientific Services.
(12) Questions: The Quoter shall submit written questions to the following e-mail address: The Contracting Officer (CO) at uche.washington@nih.gov at or before Monday, August 20, 2018 at 10:00 AM ET.
(13) The Date, Time and Place Quotes are Due: The Quoter shall submit dated quote to the following e- mail address: The CO at uche.washington@nih.gov at or before Monday, September 10, 2018 at 10:00 AM. ET.
(14) The Point of Contact for this acquisition is the CO.
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