Amendment 2: Emergency Room (ER) HVAC Airflow Balancing and Ductwork Modification - KHC
Closed Solicitation Posted
- Solicitation number
- IHS1527974
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- Indian Small Business Economic Enterprise
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Kayenta, Arizona 86033, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service seeks Emergency Room HVAC airflow balancing and ductwork modification at Kayenta Health Center in Kayenta, Arizona, with proposals due August 20, 2026. The procurement is an Indian-Owned Small Business Economic Enterprise (ISBEE) set-aside, limiting competition to qualifying Indian-owned firms.
Place of performance is Kayenta Health Center, Highway 160 Mile Post 394.3, Kayenta, Arizona 86033. Work encompasses modifying existing ductwork (including replacement of a three-way tee fitting with a properly configured sweep fitting to improve ER main airflow), installing manual balancing dampers in branch ducts serving ER Triage and ER Waiting Room, sealing connections with mastic and tape per SMACNA standards, and conducting comprehensive air balance testing. The contractor must comply with ASHRAE 170, FGI Guidelines, and NFPA 90A standards. Period of performance runs September 1, 2026 through December 31, 2026, with work hours 8:00 AM to 5:00 PM, Monday through Friday, excluding federal holidays.
The contractor must maintain active State HVAC/Mechanical licensing, necessary electrical qualifications, bonding, and insurance. A minimum one-year workmanship warranty and manufacturer's standard equipment warranty are required. Offerors must submit a technical approach, project timeline, relevant experience documentation, and a firm-fixed-price quote. Amendment 0002, issued August 19, clarifies that existing TAB reports are insufficient for current calculations due to design changes post-COVID and that air changes in the Trauma Bay area are not meeting proper standards.
Evaluation weighs Technical Capability and Approach (most significant), Relevant Experience and Qualifications/Certifications, and Price (least significant), with non-price factors combined as significantly more important than price. The Government reserves the right to award to other than the lowest-priced offeror if superior technical capability warrants the additional cost. No prevailing wage requirements apply. NAICS 238220; PSC J041.
Notice text
3 versions
Update #3 · Latest ·
Amendment 0002 is hereby issued to provide Q&A document. Due date is Thursday, August 20, 2026 by 04:00 pm MDT.
_________________________________________________________________________
Amendment 0001 is hereby issued to provide HVAC map and measurements, revise POP date, and to extend the due date to Thursday, August 20, 2026 by 04:00 pm MDT.
_________________________________________________________________________
**THIS IS AN INDIAN-OWNED SMALL BUSINESS ECONOMIC ENTERPRISE (ISBEE) SET-ASIDE**
The Indian Health Service, Kayenta Health Center located at Highway 160 Mile Post 394.3, Kayenta AZ 86033 has a requirement for optimizing the Emergency Room's HVAC system by correcting airflow imbalances that impact critical care operations. The scope of work includes modifying existing ductwork, installing balancing components, and conducting comprehensive testing to ensure proper airflow distribution.
The Government will award a contract on a Best Value Trade-Off basis to the responsible offeror whose quotation represents the best overall value to the Government, price and non-price factors considered.
The Government will evaluate quotations based on three primary factors, listed in descending order of importance:
- Technical Capability and Approach (Most Significant)
- Relevant Experience, Qualifications, and Certifications
- Price (Least Significant)
When combined, all non-price evaluation factors (Factors 1 and 2) are significantly more important than Price (Factor 3). As the technical differences between proposals decrease, the importance of price in the final award decision will increase. The Government reserves the right to award to other than the lowest-priced offeror if the superior technical capability or qualifications of a higher-priced offeror warrants the additional cost.
Offerors must strictly follow the submission instructions detailed in Section E (page 28) of this solicitation to be considered for evaluation and award.
Please ensure all quotations are prepared in strict accordance with these instructions. Failure to provide any of the required documentation shall render the quotation incomplete and ineligible for award without further evaluation.
The Government shall keep the solicitation posted and open for quotes until August 3, 2026, 12:00pm EDT.
_________________________________________________________________________
All responses to this solicitation are due no later than Thursday, August 20, 2026, 04:00 pm MDT to email address: Brandon.Martinez@ihs.gov
Update #2 ·
Amendment 0001 is hereby issued to provide HVAC map and measurements, revise POP date, and to extend the due date to Thursday, August 20, 2026 by 04:00 pm MDT.
______________________________________________________________________________________________________
**THIS IS AN INDIAN-OWNED SMALL BUSINESS ECONOMIC ENTERPRISE (ISBEE) SET-ASIDE**
The Indian Health Service, Kayenta Health Center located at Highway 160 Mile Post 394.3, Kayenta AZ 86033 has a requirement for optimizing the Emergency Room's HVAC system by correcting airflow imbalances that impact critical care operations. The scope of work includes modifying existing ductwork, installing balancing components, and conducting comprehensive testing to ensure proper airflow distribution.
The Government will award a contract on a Best Value Trade-Off basis to the responsible offeror whose quotation represents the best overall value to the Government, price and non-price factors considered.
The Government will evaluate quotations based on three primary factors, listed in descending order of importance:
- Technical Capability and Approach (Most Significant)
- Relevant Experience, Qualifications, and Certifications
- Price (Least Significant)
When combined, all non-price evaluation factors (Factors 1 and 2) are significantly more important than Price (Factor 3). As the technical differences between proposals decrease, the importance of price in the final award decision will increase. The Government reserves the right to award to other than the lowest-priced offeror if the superior technical capability or qualifications of a higher-priced offeror warrants the additional cost.
Offerors must strictly follow the submission instructions detailed in Section E (page 28) of this solicitation to be considered for evaluation and award.
Please ensure all quotations are prepared in strict accordance with these instructions. Failure to provide any of the required documentation shall render the quotation incomplete and ineligible for award without further evaluation.
The Government shall keep the solicitation posted and open for quotes until August 3, 2026, 12:00pm EDT.
_______________________________________________________________________________________________________
All responses to this solicitation are due no later than Thursday, August 20, 2026, 04:00 pm MDT to email address: Brandon.Martinez@ihs.gov
Update #1 ·
**THIS IS AN INDIAN-OWNED SMALL BUSINESS ECONOMIC ENTERPRISE (ISBEE) SET-ASIDE**
The Indian Health Service, Kayenta Health Center located at Highway 160 Mile Post 394.3, Kayenta AZ 86033 has a requirement for optimizing the Emergency Room's HVAC system by correcting airflow imbalances that impact critical care operations. The scope of work includes modifying existing ductwork, installing balancing components, and conducting comprehensive testing to ensure proper airflow distribution.
The Government will award a contract on a Best Value Trade-Off basis to the responsible offeror whose quotation represents the best overall value to the Government, price and non-price factors considered.
The Government will evaluate quotations based on three primary factors, listed in descending order of importance:
- Technical Capability and Approach (Most Significant)
- Relevant Experience, Qualifications, and Certifications
- Price (Least Significant)
When combined, all non-price evaluation factors (Factors 1 and 2) are significantly more important than Price (Factor 3). As the technical differences between proposals decrease, the importance of price in the final award decision will increase. The Government reserves the right to award to other than the lowest-priced offeror if the superior technical capability or qualifications of a higher-priced offeror warrants the additional cost.
Offerors must strictly follow the submission instructions detailed in Section E (page 28) of this solicitation to be considered for evaluation and award.
Please ensure all quotations are prepared in strict accordance with these instructions. Failure to provide any of the required documentation shall render the quotation incomplete and ineligible for award without further evaluation.
The Government shall keep the solicitation posted and open for quotes until August 3, 2026, 12:00pm EDT.
Files
| File | Type | Posted |
|---|---|---|
| Sol_75H71026Q00219_Amd_0002.pdf | ||
| Sol_75H71026Q00219_Amd_0001.pdf | ||
| Sol_75H71026Q00219.pdf | ||
| IHS IEE Rep Form_Jan 2022_508 Compliant.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Emergency Room (ER) HVAC Airflow Balancing and Ductwork Modification - KHC | Pre-Solicitation |
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